Ordering Updates and FAQ
June 30, 2022
The process in progress...
Hello there,
Our enrichment team and summer HSTs have been busy approving and reviewing orders in preparation for processing orders, which began yesterday, July 6. Our carefully thought-out plan for processing orders is intentional and will ensure that you get your materials in a timely fashion. Approval and processing depend on you entering the orders correctly, so we strive to equip you with the support and training you need to do so.
Thank you to those who have reached out for support and questions. Your input helps us improve our communication and make corrections as needed. We are always here to help.
PLEASE, PLEASE, PLEASE, read the information below for important reminders and information that is NEW THIS YEAR.
Kindly,
Kara and the Summer Support Staff
22-23 Cottonwood Ordering Hub
- 2022-2023 Cottonwood Ordering Hub - Now available! This website has step-by-step instructions, video tutorials, and all essential order information available on our school website for parents - no Nest access needed! We will continue to update the Ordering Info Hub as new phases of ordering become available (ie. Services, Amazon, etc).
Before you order, check out the Lending Library!
Lending Library re-opens on July 7th!
Come to see the changes we made to the library and pick up some curriculum! We have lots of new books, supplemental items, and instruments available. If you haven’t already, check out the Lending Library website and put items on hold for pick-up at the library or on a park day. Click here for instructions on how to set up your library account.
Each student may check out 15 items. You can borrow curriculum, books, and musical instruments for the school year. You can borrow non-curriculum books and supplemental items for up to three months.
Summer Park Days Wednesdays at 10:00 am
Peruse through and ask questions about curriculum at our Summer Park Days!
July 6- Auburn Recreation Park *Corner of Racetrack St. & Recreation Dr.
July 13- Fair Oaks Park *At the end of Temple Park Rd., by the playground
July 20- Diamond Oaks Park *Near the corner of Shasta St. and Diamond Oaks
July 27- Morse Park *The parking lot on Bella Terra, by the basketball court
July 28- Bijou Park *By the playground.
August 3- Auburn Recreation Park
August 10- Fair Oaks Park
Library Office Hours- Tuesdays at 2 pm
Join us on Zoom for answers to your library questions: A walkthrough of the library website, information on curriculum choices; ask away! We are here to help!
Join us for an Evening at the Lending Library!
Our library staff and parent support team will be at the library on July 12 from 4pm to 7pm to help answer curriculum questions and help you make selections.
Additionally, Kara Parkins will be hosting short Parent Orientation Sessions followed by a time for questions and answers about your journey with The Cottonwood School.
Finally, Round Table Discussions will be held for conversations with your peers. This is a great time to meet other parents homeschooling children in similar age groups to yours and to glean support and resources from each other.
A Brighter Child Shopping Night
Bypass the queue and join us at A Brighter Child for a night where you can shop and take your purchase home the same night. Registration is required so click the button to reserve your spot!
Important Ordering Reminders
- The Tax & Shipping bundle is required for ALL product orders regardless of whether it seems there is no shipping cost, the product is digital, or shipping is listed as free on the vendor's website. The adjusted amount that reflects the real cost will be reflected in your account when the order is processed.
- Catalog items do not require the Tax & Shipping bundle.
- Again, refer to timeline for what orders can be placed at what date. If you order subscriptions, classes, or services right now, they will be cancelled.
- You may order from one vendor per order.
- All tech items must be ordered through the school catalog.
- We are unable to approve products with religious content.
- You must include links and all required information. Check and recheck before submitting your orders.
- If your order is denied, you simply need to duplicate the order and make the needed corrections (unless it is an item that didn't meet the guidelines). You do not need to re-enter the entire order. (See the "Duplicating Orders - 4 Quick Steps" linked below)
- Lastly, there is plenty of time! Breathe, choose thoughtfully, and enter the order carefully.
The Timeline
Please review the timeline below. We are currently approving pre-orders for Core Curriculum, Supplemental Curriculum, Technology and items from the Catalog. All other orders will be cancelled if placed before the next phase of ordering on July 18th. We will provide instructions for the next phase of ordering, Ordering 102, next week.
Tax & Shipping
It is essential that you select the Tax & Shipping bundle from the catalog for each and every non-catalog order! At The Cottonwood School we are dedicated to providing families with the most transparent view and access so they can make the best, informed decisions for their students. The addition and use of the Tax & Shipping bundle in Procurify is an essential part of this process.
This cost will be adjusted to reflect the actual cost of Tax & Shipping when the order is processed. This applies to ALL product orders including digital products, products that have free shipping, etc. Please do not calculate and add the tax and shipping yourself or create a separate order for just Tax & Shipping. You must add the Tax & Shipping bundle as it applies to the cost of your order as an additional line item within your order. The total amount of the Tax & Shipping bundle will vary depending on the estimated tax. The shipping portion will always be a quantity of 1, estimated at $20. Please use the table below to help determine the quantity of taxes to select for each order.
If you receive an email notification that your order is cancelled because your order is missing the tax/shipping bundle, please go back into the system and duplicate your original order by selecting the Duplicate Order icon at the top right corner, add the tax/shipping bundle, and resubmit. Full instructions linked in the Duplicating Orders button below.
Any cancelled order is super easy to fix. Follow the "Duplicating Orders - 4 Quick Steps, which is linked below. Thank you for your careful attention to this very important step.
Contacts and Links
Procurify and ordering related questions: enrichment@cottonwoodk12.org
If you missed your email from Procurify with login information, follow the link to the homepage above, click reset password and you should be good to go!