Technology Newsletter
January 2022
Congratulations to our Holiday Challenge winner, Alexis Mortenson, middle school Special Ed teacher. Lexi won a Microsoft Teams Playbook along with a clear Marshall Tiger backpack. Thank you to all who participated!
In this issue:
- Conference calling using your classroom phone
- Email ~ Intellectual Property
- 25 Tips & Tricks for Teams Meetings
- National Jukebox
- The Switch ~ Chrome to Edge
- Have you Flipped?
- Teams Meeting Recordings ~ where are they stored?
- Copyright ~ Federal Law
- MPS Copyright Manual
- *Copyright Challenge*
Making a Conference Call Using Your Classroom Phone
- Press the Conference soft key during an active call. The active call is automatically placed on hold.
- Enter the number of the party you would like to conference in, and then press the Send soft key or wait for the call to complete.
- When the second party answers, press the Conference soft key again.
- All parties are now joined in the conference
- Press the EndCall soft key to disconnect all parties.
Did you know? ~ Email is intellectual property
There is a National Jukebox!
Switching from Google Chrome to Microsoft Edge Browser
Microsoft’s Edge browser has a lot going for it these days, and it’s worth looking at switching from Chrome if you haven’t already made the jump.
First off – why should you make the move?
There are several reasons that Edge is a better choice in our environment. Microsoft Edge integrates with OneDrive in ways that Chrome cannot; meaning that you will have easier access to your files and groups in Edge than with Chrome. Additionally, since we enabled MFA on all our staff accounts, the Edge browser will better recognize your credentials and you will see the MFA prompt less than you would if using Chrome.
Second, Edge’s sync functionality makes moving from one computer to another very easy, as it automatically backs up your bookmarks, passwords, saved addresses, etc. When you sign into a new computer, your browser will have all of these in place as soon as you open it.
One last reason that should convince you to dump chrome – Edge and Chrome are essentially the exact same browser under the hood. They’re both built on the Chromium browser engine, and this makes them almost identical in functionality if not appearance.
So, how do you make the switch?
First, you need to import all of Chrome’s data into Edge. This is a simple process that can be done by following these steps.
1: Open Edge and navigate to the settings page (three dots at upper right > Settings)
2: Under the “Profiles” section, select “Import browser data,” then click on “Choose what to import”
3: In the dropdown, select “Google Chrome,” and choose your profile. All checkboxes should be checked. When ready, click the “Import” button.
You should now see all your bookmarks and other browser data in Edge. Now, let’s make sure that Edge is syncing these settings so that when you sign into any other computer, you’ll have your bookmarks & settings imported automatically.
1: Open a new tab.
2: At the top right, next to the three dots/settings button, there should be a profile option. This might be your picture, or whatever you have your Office 365 picture set as. Click on it.
3: Verify that it says, “Sync is on” – if it does not, click on “Turn on sync.”
That’s it! You’ve made the switch.
REMINDER ~ Activate your second semester Teams courses!
Cell Phone Service Over WIFI
iPhone:
- Go to Settings > Cellular
- Under Wi-Fi Calling, turn this feature on (it is off by default)
- Go back to Settings > Wi-Fi
- Under My Networks, click the blue i to the right of Tiger WLAN and choose to Forget This Network
- Go back to Wi-Fi Settings and reconnect to the Tiger WLAN
- If asked to Trust a certificate, click Trust
Android/Samsung (may not be applicable to all models):
- Navigate to and open the Phone app.
- Tap More options (the three vertical dots), and then tap Settings.
- Tap Wi-Fi Calling, and then tap the switch to turn the feature on. ...
- Wi-Fi calls will now be enabled. ...
- On some phones, you can also enable Wi-Fi Calling from the Quick settings panel.
This should complete the process. Let me know if you have any questions or would like assistance.
Have you Flipped?
Teams Meetings Recordings ~ Update on new default save location (no longer in Stream)
Where will the meeting recording be stored?
For non-Channel meetings, the recording is stored in a folder named Recordings that is at the top level of the OneDrive for Business that belongs to the person who started the meeting recording. Example: recorder's OneDrive for Business/Recordings
For Channel meetings, the recording is stored in the Teams site documentation library in a folder named Recordings. Example: Teams name - Channel name/Files/Recordings
Who has the permissions to view the meeting recording?
For non-Channel meetings, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording.
For Channel meetings, permissions are inherited from the owners and members list in the channel.
How will my storage quota be impacted?
Teams meeting recording files live in OneDrive for Business and SharePoint and are included in your quota for those services. You get more storage with OneDrive for Business compared with Stream.
How can I play a Teams meeting recording?
Your video will play on the video player of OneDrive for Business or SharePoint depending on where you access the file.
If you plan on deprecating adding to Stream, will existing videos stay as is and for how long?
Stream as a platform will not be deprecated in the near future. The videos that currently live in Stream will remain there until we start migrating. Upon migration, those videos will be migrated to OneDrive for Business or SharePoint as well.
Did you know? ~ Copyright - Federal Law
It is the intent of the Marshall Public School District, its school board, staff, and students to abide by the provisions of current copyright laws and Congressional guidelines. Employees and students are to adhere to federal and state copyright laws and publisher licensing agreements related to duplication, retention, and us of copyrighted materials. Specifically:
- Unlawful copies of copyrighted material may not be produced or used with district-owned equipment and/or software, within district owned facilities, or at district sponsored functions.
- The legal and insurance protection of the district will not be extended to employees who intentionally and unlawfully copy and use copyrighted materials.
- Employees who make copies and/or use copyrighted materials in their jobs are expected to be familiar with published provisions regarding fair use and public domain and are further expected to be able to provide their supervisor, upon request, the justification under sections 107 or 110 of USC 17 materials that have been used or copied.
PLEASE NOTE: Streaming movies in your classroom from services that you subscribe to personally is a direct violation of the licensing terms you agreed to when you subscribed.
Click here for more information on movie and streaming content and how we can help facilitate this for your classroom.
MPS Technology Team
Karen Londgren
Nick Esping
Kent Powell
Email: karen.londgren@marshall.k12.mn.us
Website: https://www.marshall.k12.mn.us/domain/17
Phone: 507-537-6920