Teacher Laptop Replacement

Prepared By Mike Glennon


This winter, teachers will be receiving new laptop computers to replace their existing white MacBooks. Teachers will receive 13 inch MacBook Air laptop computers. See below for

more detailed information.



*As we have been informed, this plan pertains to teachers with white MacBooks only.

*Image Credit: Apple.com

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Computer Specifications

13 inch MacBook Air
  • 1.6 GHz Intel Core i5 processor
  • 4 GB RAM (This impacts how fast the computer can work)
  • 128 GB Solid State Hard Drive (Solid state drives are much faster than traditional drives)
  • Mac OS X 10.11.3: El Capitan (Installed version of the Mac OS operating system)

Teachers will also receive a laptop bag and a new power adapter.

Microsoft Office 2016 will be installed on the new computers.

*Learn more about Microsoft Office 2016 HERE

*Learn more about Mac OS El Capitan HERE

*Note: MacBook Air laptops DO NOT have an optical drive. This means that you cannot play or burn DVDs or CDs without an external disc drive. We have purchased two drives for your use, but if you'd like to purchase one, click the link below for a compatible, reasonably priced model:

External USB Optical Drive

**Please note that all features noted on the above pages above may not be available for your use, depending on the configuration of your new laptop.

Pre-Loaded Software

Your laptop will come pre-loaded with plenty of software, such as:
  • Microsoft Office 2016 (Word, PowerPoint, Excel, etc.)
  • iMovie
  • Photos (This replaces iPhoto)
  • iTunes
  • iWork Office Suite (Apple's office suite)
  • Pages (iWork equivalent of Word)
  • Numbers (iWork equivalent of Excel)
  • Keynote (iWork equivalent of PowerPoint)
  • Firefox
  • Google Chrome
  • Photo Booth
  • ...and more!

Additional Software

The technology office has installed an application on all new MacBook Airs called Self Service. As the name implies, this provides a way for you to download and install approved software, fix those pesky question marks in your dock and more!

The best part: the application downloads and installs itself. Set it and forget it!

Click the link below for a quick overview of Self Service
Self Service

Applications already on Self-Service Include:
  • Kidspiration
  • Inspiration
  • Dropbox
  • Fitbit Connect
  • Evernote
  • Gradekeeper
  • Jing (Screen capture software)
  • Pixie 4 (license needed)
  • AirServer (Dsiplay your iPad screen on your Macbook / License needed)
  • Reflector (License needed)
  • Virgin Pulse GoZone
  • Virgin Pulse Max
  • VLC (Video player)
  • ...and more!

What if I Want to Install Software that isn't in Self-Service?

Staff with new MacBook Air laptops can no longer install software.
Any software that you would like installed must be submitted for approval via the software approval process. This process is initiated by submitting a ticket to the help desk.

If there is work-related software you would like to request approval for, please email Mike. We will then submit the software for approval.

What Should I Do To Prepare?

To make this transition as seamless as possible, there are a few things you can do in advance.

What If I Need Help?

If you need help exporting your web bookmarks or backing up your files, you can fill out the Google Form (link below).

You can also complete this form if you need help setting up your new computer.

Laptop Replacement Help Form

About Your Network Folder

When you log in on your HCPSS laptop, you should be automatically connected to your network folder. This means that if you place files in this folder on one HCPSS computer and log in with another HCPSS computer, those files will be accessible on the second computer.

Your network folder should appear on the right side of your dock, near the trash can and Hand-In/Hand-Out folders.

Handy Hint!
If you don't see your network folder in the dock, try logging out and logging back in to your computer while at school.

Getting Started

***NOTE: YOU SHOULD COMPLETE THESE TASKS SOMETIME DURING THE WEEK PRIOR YOUR NEW LAPTOP BEING DELIVERED, IF POSSIBLE. Of course, any files you create and DO NOT back up will not be transferred to your new laptop.

*As a general rule, it's always good to back up your files. Feel free to back up your files multiple times. You can never back up too much!

You will be notified of your laptop delivery date when that information has been shared.

Task 1: Back Up Your Files

Method 1: Back up to your HCPSS network folder
Click below for brief instructions on transferring your files from your old laptop to your network folder.

Copying Files to Your Network Folder
*You can also use this link to aid you in importing your files onto your new laptop.

Method 2: Back up to GAFE
Another method is to upload files and folders to GAFE.
Your GAFE storage is UNLIMITED!

GAFE Uploading Instructions

Method 3: Use Time Machine
*Please note: An external hard drive is required for Time Machine.

Click the link below for instructions on using Time Machine
Backing up with Time Machine

Method 4: Use a flash drive
Simple. Only recommended if the above options aren't possible or preferred.

*If you use Stickies (the Mac Stickie note app) and would like to transfer your notes to your new computer, navigate as described below:
-Open your Home folder (House icon with your username)
-Open the Libraries folder
-Find the file called StickiesDatabase and copy it along with any other files you're backing up

*It's advisable to use multiple methods of backing up.
Think like an engineer--hope for the best, plan for the worst! Create a redundant backup system. Engineering redundancy refers to the duplication of critical systems or components.

Task 2: Back Up Your Web Bookmarks

Click here for brief instructions on exporting your bookmarks.

*You can also use this link to aid you in importing your bookmarks to your new laptop.

Importing and Exporting Your Web Bookmarks

*Directions provided for Firefox, Chrome and Safari web browsers.

Task 3: Remove Decals and Cases

Remove any decals from your laptop prior to returning it.
Also, any cases or sleeves on your laptop should not be returned.

*If you choose to use a case for your new laptop, in most cases, you will have to purchase a new one. The dimensions of the MacBook Air are significantly different from your current laptop. If you use a sleeve or pouch, you be able to continue using it.

Task 4: Back Up Gradebook Files (If Applicable)

If you use special grading software that is installed on your computer (GradeKeeper or something similar):

You should export your grades as PDF or XLSX files

Gradekeeper will be available to install on March 21st. However, if you use an older version, it may or may not use different file types than the current version and, while remote, it is possible the files may not work with your new laptop. Exporting in a universal format like PDF ensures that you can at least have a backup of your grades.

If you use Microsoft Excel or Microsoft Word:

You should export your grades as XLS or XLSX files and back up with the rest of your files

*You will not have administrative rights for your new laptops. This means you will not have the ability to install any software. Any software that you would like installed must go through the software approval process.

Task 5: Back Up iPhoto, iMovie & iTunes (If Applicable)

Click here for brief instructions on transferring your photos, iMovies and music to your new laptop.

Backing Up iPhoto, iMovie & iTunes