Region 10 - Federal Programs
January 2023
Legal Disclaimer
Office of Federal Programs Contacts
Federal Programs Website - Click the link below for all resources in one spot!
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January Action Items
- IF your LEA was NOT exempted/excepted from ESSER MOEquity and you selected the MOEquity Tool for your Submission, it is due January 27, 2023 through TEAL/GFFC- You can find more details from the To the Administrator Addressed 9/15/22
- ESSER USDE Annual Performance Reports Due. Due date extended from January 31 to February 24, 2023. ESSER required reports and updated sample workbooks can be found in Smartsheet.
- Indirect Cost - The submission deadline is January 19, 2022.
- Title IV, Part A Program Objectives and Intended Outcomes Reporting - The report will open in the WorkApp on January 17, 2023. The deadline for LEA data submission will be March 17, 2023. TEA is providing two training sessions in January. Further information in the Title IV section of the newsletter.
SSA Reminders:
- ESSER SSA members will be working directly with Region 10 staff to complete the ESSER Reports. All SSA Members data will be due no later than Wednesday, Jan. 25. Please see the ESSER Reporting Section below for more details and training sessions.
ESSER USDE Annual Performance Reports Due February 24, 2023
**Due date extended from January 31 to February 24, 2023.***
TEA staff will be hosting the following ESSER Reporting office hour sessions to discuss Year Three USDE ESSER Annual Performance Reporting (these are open to LEAs and ESCs)
- January (9th to 31st)2:00pm to 3:00pm everyday Register Here
Region 10 Staff will be hosting ESSER Reporting open office hours
- Jan. 18th -20th and 25th -27th, Zoom Link Here (1681)
- 1/13/2023, 9:00 - 10:00 AM - Register here
R10 ESSA – Technical Assistance Tuesdays (SSA Members Only)
- Topic: Final Budgets, Amendments and ESSER Reporting with SSA Members
- 1/10/2023, 9:00 – 10:30 AM - Virtual, Register: Session ID # 2650058
REPORTS in Smartsheets:
LEAs will enter data in Smartsheets on 5 Reports: ESSER I, ESSER II, ESSER III, CrossAct, and a NEW Campus Report. *Still waiting on confirmation from TEA if the CrossAct report, will include TCLASS and Supplemental Data.
ESSER SSA Members:
Region 10 will enter your data for each ESSER I,II, III you joined the SSA.
LEAs will complete on your OWN the new Campus Report in Smartsheets.
The CROSSACT will be completed together with Region 10. Please do not submit the CrossAct until you have confirmed the data with Region 10.
Input on PD for 2023-24 Needed
Your input and feedback is greatly appreciated to better serve the needs of Region 10 LEAs.
If you would like to provide input, please complete the survey below by January 31, 2023.
Thank you!
SPAT Grant Extension
The 2022-2024 SPAT Grant Program application has been extended. Your LEA grantee application will be due 11:59pm CST on Tuesday, January 31, 2023.
For grant details please visit TEA's grant opportunities webpage, and search for this grant by using the keywords “SPAT” or “2022-2024 Silent Panic Alert Technology (SPAT) Grant”.
For information and guidance regarding the SPAT grant and other school safety related grant programs please visit here.
Release of 2022-2025 School Safety Standards Formula Grant
2022-2025 School Safety Standards Formula Grant
The purpose of the 2022-2025 School Safety Standards Formula Grant is to assist LEAs in meeting then new school safety standards and to include other security related costs like metal detectors, cameras, and monitoring tools such as those allowed under the school safety allotment, the SB500 school safety and security grant, and the silent panic alert technology grant.
The purpose of these funds are to first allow LEAs to implement the new safety standards applicable to Chapter 61, Sub-chapter CC, 61.1031 of Commissioner's Rules.
Grant Application Details
The 2022-2025 School Safety Standards Formula Grant application is now available in eGrants. Allocations for eligible applications of the 2022-2025 School Safety Standards Formula Grant are available and can be viewed on the Entitlements page.Please see the below contacts for questions regarding various components of 2022-2025 School Safety Standards Formula Grant program:
- Grant Contact
- For questions regarding the grant program, eligibility, application, or any other grant-related questions please contact Nick Davis (nick.davis@tea.texas.gov).
- Safety Standards and Program Contact
- For questions regarding the School Safety Standards rule and uses of funds please contact Brooks Straub (SafeSchools@tea.texas.gov).
Eligible applicants must apply through the eGrants system by 5:00p.m. Central Time, February 17, 2023.
Indirect Cost Rates – School Districts Only
Please see TEA’s TAA in its entirety regarding the Indirect Cost Rate Proposal (ICRP) Additional Costs Workbook (ACW) linked here.
This information is for school districts only. Open-enrollment charter schools request indirect cost rates from TEA by submitting the Request for an Indirect Cost Rate for Charter Schools for 2022-2023 Survey.
TEA will notify open-enrollment charter schools of the survey and the deadline to submit the survey request to receive indirect cost rates for the 2022-2023 school year.
School districts must request an indirect cost rate each year by completing and submitting the Indirect Cost Rate Proposal (ICRP) Additional Costs Workbook (ACW). The submission deadline is January 19, 2023. The submission of the ICRP ACW serves as the district’s request for an indirect cost rate. Rates will be calculated only for districts that timely submit a completed ICRP ACW. Please refer to the Indirect Cost Rates page of the TEA website for further information and additional resources regarding indirect cost rates.
NEW Title IV Reporting Requirement
Federal Fiscal Year 2022 Title IV, Part A LEA Special Data Collection for Public Reporting – Program Objectives and Intended Outcomes
**If the LEA transfers use of funds in the ESSA application from Title IV to another grant, this reporting will not apply to the LEA.**
As per the Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act (ESSA), Title IV, Part A, Subpart 1, sections 4104(a)(2) and 4106(e)(1)(E), TEA is required to collect and publicly report how all LEA Title IV, Part A, Subpart 1 funds are being expended per content areas by Federal Fiscal Year (FFY) and the degree to which progress has been made toward meeting program objectives and intended outcomes.
All LEAs that applied for Title IV, Part A, Subpart 1 program funds in 2022-2023 are required to report the information requested. TEA will take a phased-in approach to launch the Title IV, Part A Special Data Collection. During the first phase of the collection, LEAs will provide Title IV, Part A Program Objectives and Intended Outcomes for the 2022-2023 school year.
The Federal Program Compliance Division will collect the requested information using the Smartsheet WorkApp system. The report will open in the WorkApp on January 17, 2023. The deadline for LEA data submission will be March 17, 2023.
Title IV, Part A Program Objectives and Intended Outcomes Training
Attendees will learn about the TIVA requirements for public reporting in the TIVA WorkApp on program objectives, intended outcomes, and the progress of meeting objectives and outcomes, as well as the overall TIVA WorkApp submission process.
January 10, 2023 | 11:00 a.m. – 12:00 p.m. Central Time
Training Registration Link: Session ID 92810
January 13, 2023 | 9:00 a.m. – 10:00 a.m. Central Time
Training Registration Link: Session ID 92811
Title IV, Part A Program Objectives and Intended Outcomes Q&A Sessions
The Q&A sessions will be an open forum for participants to submit questions limited to the TIVA LEA Special Data Collection Smartsheet WorkApp, initial data reporting phase, submission requirements, and resources. The Q&A sessions will not be recorded.
January 26, 2023 | 1:00 p.m. – 2:00 p.m.
Q&A Session Registration Link: Session ID 92812
February 16, 2023 | 1:00 p.m. – 2:00 p.m.
Q&A Session Registration Link: Session ID 92813
Region 10 will also offer a training.
January 30, 2023
9:00 - 10:00 a.m. - Virtual
Session ID # 2651025
Participants will review the new special data collection requirements for Title IV, Part A. We will focus on program objectives and measurable outcomes that must be reported to TEA- Open to all LEAs.
TEA Federal Report Card Dissemination by March 2, 2023
Federal Report Card
The Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act (ESSA), requires each State education agency to prepare and publish an annual report card with state-, local education agency (LEA)- and campus-level data. The Federal Report Card data for 2021-2022 are now available.
Dissemination Requirement
Each LEA that receives Title I, Part A funding is responsible for disseminating the state-, LEA- and campus-level report cards to 1) all LEA campuses, 2) parents of all enrolled students, and 3) the general public via widely available public means, such as posting on the Internet, distribution to the media, or distribution through public agencies.
At a minimum, the LEA must—
- Post direct links to the State, LEA, and campus report cards on its web site;
- Notify parents of all students about the availability of the report cards and the options for obtaining them;
- Provide appropriate translation (either oral or written) upon request;
- Make hard copies available to parents upon request; and
- Make hard copies available for viewing in public locations.
Sample parent notification letters in English and Spanish that LEAs may customize are available on the TEA Federal Report Card Web Page. TEA strongly encourages LEAs to translate the sample letter in a language and format that all parents can understand.
LEAs are not required to use the sample parent notification letters, but they must make the federal report card information readily accessible to the public, and LEAs must notify parents of the availability of the federal report card information no later than Thursday, March 2, 2023.
TEA Updated FAQ Documents
Updated Frequently Asked Questions documents for the following programs have been web published:
TEA Communication Highlights
The following Texas Education Agency Correspondence has been posted at the TEA website or emailed to LEAs:
Updated Preliminary 2023 A–F Academic Accountability System Framework
- School Safety Standards Cost Estimates Collection
- Please see TEA's bulletin on McKinney-Vento 201 Webinar. Click here to register.
- Federal Fiscal Year 2022 Title IV, Part A LEA Special Data Collection for Public Reporting – Program Objectives and Intended Outcomes
- 2022-2025 School Safety Standards Formula Grant
- Title I, Part A Federal Report Card Dissemination Requirement
- January 19, 2023: Deadline for Requesting Indirect Cost Rates for School Year 2023–2024 (Independent School Districts Only)
EDGAR Reminders
Below are some resources to support you in the process of editing your EDGAR manual. If your EDGAR manual has been updated, please double check your thresholds for each of the purchasing methods. Provided below are reminders for each threshold.
EDGAR Resources:
- TEA has developed a Side-by-Side Comparison of EDGAR and State Requirements for Procurements to support in identifying the most restrictive method.
- Region 10 has developed a protocol or example of an EDGAR manual. Use of this manual is not required, but it is a good resource. Region 10 EDGAR Manual Example (updated Oct. 2022)
Threshold reminders to keep in mind as you edit the section on Purchase Methods When Using Federal Funds.
If you have any questions or need additional support, please reach out to Judith.coffman@region10.org.
January Highlights
The Office of Federal Programs is hosting many sessions in January!
ESSA Coffee Hour (Q&A)
1/06/2023
9:00 – 10:00 AM – Virtual
Zoom Registration and Calendar Invite
ESSA/ESSER – Technical Assistance Tuesdays (SSA Members Only)
Topic: ESSER Reporting with SSA Members
1/10/2023
9:00 – 10:30 AM - Virtual
Register: Session ID # 2650058
Compensatory Education: Homeless & Foster Care
This session is for State Allotment Compensatory Education Cooperative Members Only. There is a fee for participants that are not part of the COOP. Participants will review the statutory requirements of McKinney Vento. This session will also provide SCE program requirements to identify and support homeless and foster care students.
Presenter: Sonia Rhykerd
1/12/2023
9:00 AM - 12:00 PM
Spring Valley- Austin Room
Session ID # 2647879
Title I, Part A Parent & Family Engagement
Deep Dive Session #1: PFE Policies and Compacts
This session will provide participants with an in-depth look at the Title I, Part A PFE requirements of the Policies (LEA and campus) and the Compact.
1/12/2023
9:00 AM - 12:00 PM
Spring Valley- Dallas Room
Session ID #2645129
ESSER Coffee Hour
1/13/2023
9:00 – 10:00 AM – Virtual
ESSER Coffee Hours are not in the R10 Workshop system.
Register here
Federal Friday
1/20/2023
9:00 AM - 10:30 PM
Session ID #2650082
Homeless Technical Assistance Fridays
1/20/2023
9:00 - 10:30 AM
Session ID #2649410
Title I, Part A Schoolwide Program Elements- CNA, CIP, and Evaluation
1/24/2023
9:00 AM - 4:00 PM
Spring Valley- Dallas Room
Session ID #2645131
Homeless & Foster Care Training: Presenter Amy Sanders
1/26/2023
9:00 AM - 4:00 PM
Spring Valley- Ellis Room
Session ID#2649413
Business Mangers & Federal Program Updates
1/26/2023
9:00 - 11:00 AM
Spring Valley- Austin Room & Virtual
PNP- What Do I Need to Know Now?
LEAs will be provided with just in time PNP information, receive TEA updates, and discuss planning for spring data collection
1/26/2023
10:00 - 11:00 AM
Session ID#2649124
Title IV, Part A- NEW Special Data Collection Requirement
Participants will review the new special data collection requirements for Title IV, Part A. We will focus on program objectives and measurable outcomes that must be reported to TEA.
1/30/2023
9:00 - 10:00 AM
Session ID#2651025
ESSER SSA - Technical Assistance Tuesday
1/31/2023
Session ID#2640072
Are you new to federal programs?
The Special Revenue department is here to help and support you. Please complete the 2022-23 Office of Federal Programs Technical Support Form if you would like to request support.
Title I, Part A Highlights
Compliance Documentation Review
To be in compliance with Title I, Part A requirements, all LEAs that accept funding are responsible for maintaining documentation locally of the following required events/processes:
- 2021-2022 Year Plan Evaluations (CIP, DIP, LEA PFE, Campus PFE)
- 2022-2023 Comprehensive Needs Assessment (CNA)
- 2022-2023 LEA Program Plan/District Improvement Plan (DIP)
- 2022-2023 Schoolwide Program Plan/Campus Improvement Plan (CIP)
- 2022-2023 LEA PFE Policy
- 2022-2023 Campus PFE Policy
- 2022-2023 Parent Consultation for LEA PFE Reservations
- 2022-2023 Solicit Public Comment
- 2022-2023 PNP Consultation
- 2022-2023 Ed-Flex Waiver Considerations and Processes
- 2022-2023 Title I, Part A Supplement, Not Supplant Methodology or Statement of Exemption
Title II, Part A Highlights
Purpose
Supplement, Not Supplant
Requirements
Title III, Part A - ELA & IMMIGRANT Highlights
R10 Title III News
Quick Links to Title III Resources
TEA Links:
Side-by-Side Funding Guidebook (NEW for 2022-23)
Required Subgrantee Activities
Region 10 Links:
Check out the Region 10 Bilingual/ESL Smore for PD opportunities.
Don't miss out on the Title III Leaders Quarterly Meetings for Title III Leaders!
Title IV, Part A Highlights
Title IV, Part A *NEW* Special Data Collection for Public Reporting Training-Region 10
January 30, 2023
9:00 - 10:00 a.m.
Region 10-Virtual
Session ID # 2651025
Participants will review the new special data collection requirements for Title IV, Part A. We will focus on program objectives and measurable outcomes that must be reported to TEA- Open to all LEAs.
TEA Training and Q & A Sessions
**If the LEA transfers use of funds in the ESSA application from Title IV to another grant, this reporting requirement will not apply to the LEA.**
Title IV, Part A Program Objectives and Intended Outcomes Training
Attendees will learn about the TIVA requirements for public reporting in the TIVA WorkApp on program objectives, intended outcomes, and the progress of meeting objectives and outcomes, as well as the overall TIVA WorkApp submission process.
January 10, 2023 | 11:00 a.m. – 12:00 p.m. Central Time
Training Registration Link: Session ID 92810
January 13, 2023 | 9:00 a.m. – 10:00 a.m. Central Time
Training Registration Link: Session ID 92811
Title IV, Part A Program Objectives and Intended Outcomes Q&A Sessions
The Q&A sessions will be an open forum for participants to submit questions limited to the TIVA LEA Special Data Collection Smartsheet WorkApp, initial data reporting phase, submission requirements, and resources. The Q&A sessions will not be recorded.
January 26, 2023 | 1:00 p.m. – 2:00 p.m.
Q&A Session Registration Link: Session ID 92812
February 16, 2023 | 1:00 p.m. – 2:00 p.m.
Q&A Session Registration Link: Session ID 92813
State's School Safety/Mental Health Training Requirements
Visit the state’s school safety/mental health state training requirements that include the TEC code, TASB policy, and many other items a district needs to be aware of under our District Resources page.
Title IV, Part A Federal funds cannot be used to meet state or local safety and mental health requirements. LEAs and ESCs can use this chart to help with Title IV, Part A use of funds questions.
Below are links to several state and local required activities that overlap with Title IV, Part A Federal Programs. The LEA would have to meet these requirements before using Title IV, Part A funds to supplement additional needs.
Safety and Security - Region 10 Contact
Click Here for Important Safety & Security Updates
Please do not hesitate to contact me if you have any questions.
La’Evening Woodard
Safety and Security Program Coordinator
Office: 972-348-1556
ESSA Padlets & Resources
ESSER USDE Annual Reporting
ESSER Contacts
ESSER SSA members - contact Sonya Carpenter (sonya.carpenter@region10.org)
ESSER - contact Kim Fuller (kim.fuller@region10.org)
ESSER I
REMINDERS:
ESSER I grant ended on September 30, 2022.
ESSER I funds must have been obligated by 9/30/2022 (per 34 CFR 76.707).
ESSER I liquidation period has been extended until you file your Final and/or Revised Expenditure Report on 1/2/2023. ESSER I SSA Members - Date for Final/Revised Expenditure Report is Oct. 7, 2022.
- TEA release information regarding a liquidation extension. This extension will only be applicable due to supply chain issues, not to obligate the funds.
ESSER II, III, & SUPP
Grants end dates including tydings:
- ESSER II ends on September 30, 2023
- ESSER SUPP ends on August 31, 2023
- ESSER III ends September 30, 2024
- Reminder to track and budget for Learning Loss and SEL for students and staff requirements on ESSER III (20%) and ESSER SUPP (62.5%)
ESSER Validations
Programmatic Validations
Applicants are required to address within the application how they will achieve the following:
1. The LEA must document how it determined its needs caused by COVID-19.
2. The LEA must document how it prioritized the needs in determining its use of the ESSER II grant funds.
ESSER III Website Validations
Please review your website links are active in Smartsheets and that your plans are updated.
Do you need to update your website links? Click here.
Fiscal Validations
ESSER I, ESSER II, and ESSER III Fiscal Validations
LEAs receive notification of fiscal validation and have 10 days to submit documentation via a secure link.
Participant Support Costs for Private Schools
The ESSA statute allows for private non-profit staff to participate in allowable professional development activities. The direct cost of registration and travel to conferences meets the EDGAR definition of ‘participant support cost.’
If you are providing equitable services to private schools and they request to participate in professional development activities, the district must complete the Participant Support Costs form to document the expense of federal grant funds on participant support costs to private schools.
This documentation must be available to auditors, upon request.
The Participant Support Costs form is now located in Smartsheetsin EDGAR 2.0 forms
If you are a member of the Region 10 SSA or PNP Cooperative, you can check this item off your list. Region 10 takes care of this documentation for you!
Great learning opportunities!
TEA McKinney-Vento 101 Webinar
TEHCY Homeless Quarterly Meetings
8:30 AM - 12:00 PM (in person)
- 2/14/23 Session ID: 2649405
- 5/10/23. Session ID: 2649406
Mental Health First Aid
Recognizing Symptoms by Amy Sanders. Full day learning opportunity for teachers, counselors, liaisons, and anyone else who works with students.
- 01/26/23 Session ID: 2649413
- 02/09/23 Session ID: 2649414
NEW! Homeless & Foster Care: Trauma-Responsive and Resilience Building Practices by Julie Kurtz, Founder of Center for Optimal Brain Integration (1 1/2 days)
Strengthening Self Awareness to Reduce Burnout in Times of Stress (Self-Care)
- 04/17/23 - 8:30am - 3:30pm
- 04/18/23 - 8:30am - 11:30pm. Session: 2650283
R10 McKinney Vento Homeless and Foster Care Zoom Coffee Chats
- 01/20/23 Session ID: 2649410
- 04/14/23 Session ID: 2650785
Foster Care and Student Success TEA Guide for LEAs
Foster Care and Student Success : TEA Training Series
PFE Compliance Calendar
- Conduct Parent-Teacher Conferences where school-parent compacts are discussed (required at the elementary level.) ESSA Section 1116 (d)(2)(A)
- Convene and document the Title I, Part A Annual Parent Meetings for each Title I, Part A Campus. ESSA Section 1116 (c)(1): explain the program requirements, inform parents of their right to be involved, and explain the Reservation of Funds for parental engagement and the parents’ role in deciding the use of the funds (for schools receiving $500,000 or more Title I, Part A funds.)
- Provide communications about the Title I, Part A program in a format, and the extent practicable, in a language parents understand. (Provide information to parents in a format and language they understand is practiced throughout the school year.) ESSA Sections 1112 (e)(4) and 1116 (b)(1) & (e)(5)
- If this has not been done already, distribute the District and Campus Parental Engagement Policies to parents and families. ESSA 1116 (a)(2) & (b)(1) o If this has not been done already, distribute the School-Parent Compact to parents and families. ESSA Section 1116 (d) o The Schoolwide Plan/Campus Improvement Plan shall be available to parents and families. ESSA Section 1114 (b)(2) & (4)
- A school district that assigns an inappropriately certified or uncertified teacher to the same classroom for more than 4 consecutive weeks during the same school year shall provide written notice of the assignment to a parent or guardian of each student in that classroom. ESSA Section 1112 (e)(1)(B)