Back To School 2021
Dear Havel Families:
Many of you are wondering or asking if there is a "Classroom Sneak Peek" day planned prior to the start of classes this year. I am hoping to schedule a time for families to visit. I will know more in the next week and will communicate out to all families as soon as I am able.
Please take time to read and review the enclosed information regarding the start of school, as you will find many of your questions answered. One very effective means to communicate to our families is through email. Please be certain that your email address is up to date, so that you can receive valuable and timely school information.
If you require further information or have any questions, please feel free to contact the school office at firstname.lastname@example.org or 586-797-5200. Throughout the year, look for our weekly newsletter, The Hawk Weekly. This newsletter will be emailed to your inbox each week, and is designed as one tool to keep you aware of what is happening here at Havel. (In next weeks update I will be providing you with arrival/dismissal procedures and times along with breakfast and lunch procedures, and more.)
As a part of the Utica Community Schools, we hold high expectations regarding the success and achievement of all our students. Our staff strives to provide the most positive educational climate possible for academic growth. Don’t hesitate to call if you have a question, concern, or would like to support any of the activities planned for this year. By working together as a team, we can make this school year a very successful one for your child. I am looking forward to partnering with you for a successful school year!
Health & Safety Protocols
Contact Tracing in Combination with Isolation and Quarantine
Before your child leaves in the morning, ask these two questions:
o In the last 24 hours, has your child developed any of the following symptoms that are new/different/worse from baseline of any chronic illness: cough, shortness of breath, difficulty breathing, new loss of smell and new loss of taste?
o In the last 24 hours, has your child developed any of the following symptoms that are new/different/worse from baseline chronic illness: subjective fever (felt feverish) or measured temperature 100.4 degrees Fahrenheit or higher chills or rigors (sever chills with shivering), headache, sore throat, muscle aches, nausea, vomiting, diarrhea, runny nose or congestion and fatigue?
The answer should be no to both questions. If not, your child should remain at home for their protection and the health and safety of his/her classmates and the adults in your local school. Please call your school’s office to communicate this absence.
Supervision begins and students may enter the building at 9:10am. School starts at 9:20 am daily. Students can be dropped off no sooner than 9:10am. Parents with students arriving earlier should plan to use the services of SACC. Students arriving after 9:20am will be marked “tardy.” On early dismissal days, students are dismissed at 12:24pm. Regular school days are dismissed at 4:20pm.
If you need to change your regular arrangements for your child (i.e. being picked up vs. going home on the bus), please be sure your child has a note. If need be, you can call the office and we will get a message to your child. Please be sure you contact the office before 3:30 pm.
Schedule For The First Week Of School
Tuesday, August 31:
K through 6th Graders attend half day of school 12:24pm dismissal
School Age Child Care program (SACC) runs 7:00 a.m. - until school hours - 6:00 p.m.
Breakfast program will be in operation.
Wednesday and Thursday, September 1 & 2:
K through 6th Graders attend full day.
School Age Child Care program (SACC) runs 7:00 a.m. - until school hours - 6:00 p.m.
Breakfast and Lunch program will be in operation. Lunch order taken one day prior.
Friday and Monday, September 3 & 6:
NO SCHOOL - LABOR DAY HOLIDAY
Absences/Late Arrival/Early Dismissal
New bus routes will be posted by the end of the day on Monday, August 23.
Havel Staff 2021
Mrs. Kristina Tepper
Ms. Sheri Rossi
Mrs. Michele Rossi
Mrs. Wolf- Media Center
Mr. Pangborn- Art
Mrs. Murray- Music
Mrs. Milicevic- ISM
School Social Worker:
Mrs. Jennifer Filauro
Meet Some Of Our Havel Staff #havelstrong
UCS Family Night At Jimmy John's Field
Jimmy John’s Field is hosting a Utica Community Schools Back to School Night next Thursday, August 19th. All UCS families will receive $4 off their ticket purchase on this night using the promo code in the flyer below. I have also provided information
about the “Hot Dogs for Helping” back-to-school supplies drive . Jimmy John's Field is working to collect school supplies to donate to an underprivileged classroom this fall. Anyone who brings in school supplies to donate will receive a free hot dog for helping.
Job Fair Information
Utica Community Schools will be hosting a series of pop up job fairs throughout the district for a wide variety of open positions. The job fairs will be held on the following dates:
Thursday, August 19
Utica High School
47255 Shelby Road, Shelby Township, MI 48317
Monday, August 23
Bemis Junior High School
12500 19 Mile Road, Sterling Heights, MI 48313
The job fairs will allow interested applicants to learn more about open positions, meet with supervisors and current employees and complete an application. For more information, please visit: https://www.uticak12.org/ucsjobs
Please note these are suggested school supplies and are NOT required. If you are not able to purchase them, please do not worry. We will make sure our Havel Hawks have the supplies they need to begin the school year. #havelstrong
2021-2022 DEVICE RESPONSIBILITY, DAMAGE FEES AND OPTIONAL INSURANCE
Student Device Responsibility & Optional Insurance - For all Assigned 1:1 UCS Students
Utica Community Schools is proud to deliver 1:1 technology to our students. Depending upon the grade level, your child has been issued either an iPad or a Dell laptop including charging cords and any applicable accessories. Your child is responsible for the device at all times.
Additionally, a separate Technology Device Use Agreement that includes an electronic sign-off must be provided to the district prior to device distribution. This agreement includes the procedures for Board Policy 6600 - Acceptable Use of the District Technology Resources, acknowledgement that the Student Device Agreement has been discussed with your child, and you have read Board Policy 5160 – Information & Communication Technology.
The Technology Device Use Agreement can be found by logging in to your Unified Classroom/PowerSchool parent account using a web-browser (found at this link), selecting “Forms” from the Quick Links menu, and then selecting “Forms” again from the navigation bar. Please note that the PowerSchool app does not contain a link to district forms. Forms are only accessible through a web-browser.
In the event of damage to an iPad or laptop, district policies and practices require a charge be assessed to cover the repair or replacement cost of the device. The fees described below are based on use of a UCS-provided device and any damage to it, whether accidental or intentional, after it has been issued to the student.
Device Insurance Plan for Accidental Damage – Annual OPTIONAL COVERAGE
An annual insurance plan has been designed to help families if there is an accident that causes damage to the school issued device. When participating in the district’s insurance plan for $15 per year, any accidental damage reported will be covered as described below.
Insurance coverage will repair/replace the device for accidental damage with no cost incurred by the student for the first incident (claim). Subsequent damage repairs during the covered year will have a deductible assessed per instance. Insurance will cover a maximum of 3 damage occurrences during the covered year. The deductible fee schedule for each damage occurrence is outlined below. Please note, if insurance is not purchased, actual repair costs (not to exceed the cost of the device) will apply.
2021-2022 INSURANCE FEES
Insurance plan purchase • $15.00 per device, per year
Device Damage/Occurrence Fees (WITH INSURANCE)
• First Occurrence - NO CHARGE
• Second Occurrence – not to exceed $75 (iPad) / $150 (laptop)
• Third Occurrence – not to exceed $150 (iPad) / $300 (laptop)
• Thereafter – full repair/replacement cost
ITEMS NOT COVERED BY THIS OPTIONAL PLAN:
ACCESSORIES ARE NOT COVERED BY INSURANCE
• Accessories include, but are not limited to, a USB power adapter, charging cable and/or protective iPad case.
• Replacement of lost or damaged accessories is the responsibility of the student. Utica Community Schools recommends Original Equipment Manufacturer replacements.
INTENTIONAL DAMAGE IS NOT COVERED BY INSURANCE
• Any damage reported due to misuse, neglect or any other form of intentional damage will result in fees up to the full cost of replacing the device, regardless of your participation in the annual insurance plan.
DAMAGE DUE TO REMOVAL OF THE PROTECTIVE IPAD CASE IS NOT COVERED BY INSURANCE
• Utica Community Schools has selected a protective iPad case for all district issued iPads. Students must NEVER remove the case.
• Any damage that occurs due to the removal of an iPad case is considered
INTENTIONAL DAMAGE and is not covered by insurance.
LOST OR STOLEN DEVICE
• Lost devices are NOT COVERED under this optional insurance policy.
• In the case of theft of an iPad or laptop, a copy of a completed police report MUST BE RETURNED to Utica Community Schools. A stolen device IS COVERED by the purchased insurance ONLY IF a police report is filed and a copy provided to the district.
How to Purchase Device Insurance -- ONLINE:
The initial fee to purchase device insurance ($15 per device) can be paid online using your checking account, debit card or credit card through PaySchools. The link to PaySchools is unique to each individual school within the district. The link can be found on the homepage of the school your student attends, under “Parents” - “My *school name*” I have included the link for you below.
FINAL DATE TO ENROLL FOR TECHNOLOGY INSURANCE (2021-2022)
In order to be considered enrolled in the optional Technology Insurance Program, payments for 2021- 2022 school year must be received no later than Friday, September 10, 2021.
IF THE DEVICE IS DAMAGED:
In the event of damage, bring the device to your building principal. Your principal will advise the next steps.
HOW TO PAY FOR DEVICE DAMAGE FEES (with or without insurance) -- ONLINE:
All damage fees associated with the school issued device can also be paid online using PaySchools.
In order to be considered enrolled in the optional Technology Insurance Program, payments for 2021- 2022 school year must be received no later than Friday, September 10, 2021
Free/Reduced Lunch Applications
UCS is pleased to inform our families that ALL students enrolled at Havel can receive a healthy breakfast and lunch for free each day! We do, however, still need our families click on the link below and fill out the Free and Reduced- Price Meal Application.
This information is critical in determining the amount of money that our school receives from a variety of State and Federal supplemental programs. These supplemental programs help us offer supports and services to our students including, but not limited to:
- Pandemic- EBT
- Instructional Supports (staff, supplies, materials, etc..)
- Professional Learning For Staff
- Parent & Community Engagement Supplies & Activities
We are asking that you please complete and submit the application as soon as possible to ensure that additional funding for our school is available to meet the needs of our students. All information on the application is confidential. Without your assistance in completing the application, our school cannot maximize the use of available State and Federal Funds.
If you need further assistance you can contact food services at 586-797-1180 or email them at email@example.com
We are asking for your assistance to ensure that our security procedures during the school day are effective. As many of you know, our school has a security camera, intercom, and buzzer at the front entrance for use during the school day. To help us assist you when you would like to enter the school:
1. Please press the buzzer to speak with someone in the office
2. You will be asked to state your name and reason for visiting
3. You will be asked to show your photo ID into the security camera above the outside door
4. Office staff will then be able to buzz you inside
5. All visitors must immediately register in the office
In addition, we are asking you to not let any visitors in the door as you enter (and they come up behind you) or as you exit the building.
The teachers and staff are committed to student safety and security and we would like to thank you for your assistance in helping keep the students of Havel safe.
Meeting with Teachers/Staff
Parents will not be allowed back into the classroom during school hours to drop off any forgotten items or to meet with a teacher unless you have an appointment scheduled. The teachers will provided a list to the office staff.
It is my expectation the during instruction time teachers are face to face with students and making the most of their instructional minutes. To that regard we will not be pulling students out of class or calling down to the classroom for misc. items and messages.
Forgotten items will be placed on the shelf in the entryway and teachers will be emailed a message for child to grab their item when the teacher determines an appropriate time to leave the classroom. Thank you for helping us maintain our educational environment within the classroom.
Utica Community Schools are committed to providing a healthy and safe environment for each of our students. A health plan is required to be completed at the beginning of every school year. For your child's safety we ask that all health forms are turned in prior to the first day of school, August 31st, 2021.
Health plans should be completed for any condition that may involve special dietary considerations, activity levels, medications, or treatment of urgent problems. Completion of health plans allows our staff to take the best possible care of your child.
A physician signature is required on all health plans. Any medications that are to be distributed by school staff or used by student at school must have an Authorization for Medication completed and signed by a physician, including any over-the-counter medications.
Health Care Plans and Authorization for Medication forms are available at https://www.uticak12.org/cms/One.aspx?portalId=578321&pageId=5042259. Two transportation forms are required for every student that rides the bus with a COLOR picture attached to each form. Depending on your child’s diagnosis, the following forms are required by the school:
· Food Allergies/Insect Allergies/Latex Allergies: FARE Food Allergy and Anaphylaxis Emergency Care Plan, Michigan Department of Education Medical Statement to Request Special Meals and/or Accommodations, 2 Authorization for Medications (one for an anti-histamine and one for Epinephrine), 2 Transportation Forms (if your child is a bus rider)
· MDE Dietary Accommodations: Required for Food Services for students with Food Allergies.
· Asthma: Asthma Health Care Plan, Authorization for Medication for a rescue inhaler, 2 Transportation Forms (if your child is a bus rider)
· Seizure: Seizure Health Care Plan, Authorization for Medication for rescue medications and/or other medications, 2 Transportation Forms (if your child is a bus rider)
· Diabetes: Diabetes Health Care Plan, 2 Transportation Forms (if your child is a bus rider) and you must submit your Diabetes Medical Management Plan from your Endocrinologist
· Heart Condition: Heart Condition Health Care Plan and 2 Transportation Forms (if your child is a bus rider).
· Any other diagnosis: General Health Care Plan, Authorization for Medication (if needed), 2 Transportation Forms (if your child is a bus rider)
Please return all the necessary, completed and signed forms (dated after June 11th) prior to August 31st, 2021 to: firstname.lastname@example.org
Your cooperation will help ensure a safe and healthy school year. Any questions can be directed to: Brandy Mondoux, BSN, RN Utica Community School’s District Nurse BRANDOLYN.MONDOUX@uticak12.org
School Age Child Care
Utica Community Schools is pleased to provide an opportunity for School Age Child Care, beginning August 31, 2021 Monday - Friday, 7:00am - school start time and school dismissal – 6:00pm at select locations. Please be sure to read the following pricing and scheduling updates before pre-registering for the 2021-2022 school year.
Families must pre-register online.
Registrations will not be done on site or over the phone.
- Completing the online form is not a guarantee or confirmation of registration.
- Once families complete the online form, a SACC representative will contact you to confirm your registration and process payment. Please have your credit card information available.
- Once payment is complete, you will receive a separate email with required paperwork. Completed paperwork must be emailed to “schoolname”email@example.com (ex: Becksacc@uticak12.org)
- Registrations will be processed on a first come first served basis, availability is limited.
- If the program is full at your location, you will receive an email indicating you have been placed on the waitlist. Families on the waitlist will be contacted as space become available.
2021-2022 Calendar Dates
The Utica Community Schools teacher/student calendar for 2021-2022 continues to be mutually developed through the collective bargaining process. In the interest of planning, the following dates are confirmed and may be shared with students, staff, parents and community.
- First Student Day: Tuesday, August 31st (Full-day secondary, Half-day elementary 12:04 Dismissal)
- Labor Day Break: September 3rd-6th- No School
- Election Day- November 2nd- No School K-12 Students
- Conference Day- November 11th- 1/2 Day 12:04 Dismissal Elementary
- Thanksgiving Break: Wednesday, November 24, 2021 through Friday, November 26, 2021
- Winter Break: December 22, 2021 through December 31, 2021
- MLK Jr Holiday: Monday, January 17, 2022
- Mid-Winter Break: Monday, February 21, 2022 through Friday, February 25, 2022
- Spring Break: Monday, April 4, 2022 through Friday, April 8, 2022
- Good Friday: April 15th, 2022- No School
- Memorial Weekend- No School- May 27th-30th
- June 9th- 1/2 Day- 12:04 Dismissal
- June 10th- 1/2 Day- 12:04 Dismissal- Last Day Of School
Additional dates and calendar elements including but not limited to potential further closed dates, half-days, exam schedules, conference windows and the last day of school continue to be considered and will be released once determined.