Friday Wrap Up

Friday, 4/29/2016

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Testing Reminders

Remember to remind families of their testing assignments and confirm that they will attend. You will be hearing from your testing lead with regard to student attendance as we receive it. It is imperative, that we are working together collectively as a team, to ensure all students are tested!


Again, please complete this survey if you find that a family will have transportation issues preventing them from attending testing: http://goo.gl/forms/OsD8YRMNUy. Here is information regarding transportation (in addition to information on homeless students): https://sharepoint.k12west.com/sites/CMS/Special_Programs/Federal_Programs/Federal%20Programs%20Manual/Resources%20for%20Homeless%20Students.aspx


Testing Tracker on Symbaloo :

Please remember that if you request a change be made in MARVIN to anything about a student’s testing assignment you must let one of the testing leads know (Briette, Melissa, Morgan, Jaime, or Joe H). Likewise, if you are making arrangements for one-on-one or special situations, let us know so we can add it to the tracker. Discrepancies between what’s in MARVIN and what’s on our testing tracker can cause major difficulties, so please let us know if you have made changes!

BTSP Internet Subsidy Email

For your information, an email/kmail was sent to all families regarding the internet subsidy process for those who qualify. Families need to have completed the BTSP by May in order to determine eligibility, and those who qualify will receive an email containing a survey to request spring semester subsidization.

Re-Registration 2016-2017 School Year

Please continue helping families complete their reregistration for the 2016-17 school year. All teachers that have 100% re-registration status by May 31st will be entered to win a $25 gift card.


All families need to do is designate either registering or not registering. Families in the following statuses: Status Unknown or Undecided, are not eligible for the drawing. All must be in registering or not registering status. So, when you are speaking with a student (regardless of your role) check the status and update it right then.

Johnny will be including the re-registration status each week on our combined report. Please be sure to look at this data.


Dana is holding weekly office hours every day (see below for days/times) to help families with this process in case they are having difficulties. Please send any families to her for support.

11 a.m. – 12 p.m.:

  • 5-3
  • 5-10
  • 5-17
  • 5-24
  • 5-31

7-8 p.m.

  • 4-28
  • 5-12
  • 5-26


Homeroom Teachers - Please ensure you have sent the attached k-mail to your families. This includes instructions on how to complete the re-registration process (be sure to read it). We will continue to send out emails and making calls to families on the support side as well.

Totalview – Re-Registration Status:

When you pull up a student in TV, click on the overview tab. On the right hand side, you will see Registration Status. You should be able to update the status on this screen. If any family or you has trouble updating their status, please get what their status is and send it directly to me. I will update in the system. Be sure you always include the SID of the student when emailing me.

Homeroom Live Sessions

Because so many of our kids are scheduled to test during the first two weeks of testing, please do not hold live homeroom sessions - use the time to reach out to families and ensure that they will attend test sessions. If you wish to hold homeroom live sessions after that, powerpoint decks have been uploaded and you may choose from months 5 and 6.

Action Item: Upgrades to staff email

During the next 4 weeks there will be enhancements made to our email system.

As part of this process staff will be required to re-enter their email sign-in credentials. It is vitally important that BEFORE the upgrade occurs staff members verify and document their username and password to the email system.

Please test your .org account by logging in to - https://mail.k-12.com. If you cannot access the email account, then please submit a password reset ticket to www.k12nationalhelpdesk.com Please be sure to write the new password down to have it handy for the week of May 23rd.

Attached are some instructions developed by the IT department to support you during this enhancement.

Testing Window and RTO DATES

The testing window for this school year will be April 27th -May 31st. Based on these dates, the following documents the updated time off restrictions for the remainder of the year.

End of Quarter:
No consecutive days off April 13th – April 20th

Testing:

No consecutive days off week prior to testing window open
No days off weeks of testing (April 27th-May 31st )
No consecutive days off week following testing window close

End of Year:
No consecutive days off June 17th – June 24th

Positivity/Suggestion Hats

Just a reminder that you can continue to contribute to the "Positivity Hat" and the "Suggestion Hat" by following the links on Symbaloo:
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Due Dates and Reminders

April 29th: Teacher Calendars Due

May 9- 27: Q4 ILP Update Window

May 19th: LP9 Ends

May 20th: LP10 begins (5/20-6/17)

May 30th- Holiday (memorial day)

May 31st: Teacher calendars due

June 17th: End of Q4

Jun 21st: Q4 Gradebooks due

June 22nd and 24th- LA and SJ Graduation

June 24th: Q4 Work records due

June 30th: Teacher Calendars due

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