Shiloh Scoop

Early Spring Edition

This SCOOP contains a lot of information-Please read each section carefully

Table of Contents:

A. Red Oak yard waste update

B. Amendments results

C. ACC compliance-Tree edition

D: Shiloh Spring clean up Sign up for Volunteering

E: Pet clean up reminder

F: Road Awareness reminder

G: Spring yard clean up reminder

H: Update your contact info in the CMA portal

I: Past due annual assessments and small balances

J: Landscaping drainage fixes around Shiloh

K: New Shiloh Farms Board of Directors

A: Update on RED OAK yard waste bag pick up

We all received an email from Red Oak stating that the 5 approved yard waste bags have to be in a tote or they will not be picked up. The Board has worked diligently to try to solve this problem with Red Oak because in our original contract it did not state that the 5 bags had to be in the tote. We unfortunately have become the victim of the sluggish economy and radical changes being made in the waste management industry at large. This is not just a Red Oak change, this is an industry wide change that is affecting all neighborhoods around us, not just our neighborhood.

Starting April 1st, 2023 all yard refuse bags must be placed in the tote for pick up. Red Oak has become a totally automated system and WILL NOT pick up anything that is outside of the tote unless a prior paid arrangement is made for the large item pick up.

The Board has been working with the consultant to make sure that we are still getting the best deal in the market. The only other hauler in our area is Waste Management. They charge $3.30 more per household and have the same yard refuse rules.

Very few landfills currently take yard refuse. If you were to call Green Brothers Recycling (the only one in our area that takes yard refuse) in Alpharetta, their minimum charge is $30 for a 1/2 truck pick up of yard waste (this has to include branches and brush and not just grass clippings). This is just an example of the cost of disposing of yard waste.

What are my options?

  • Place as many yard waste bags in your tote as you can each week.
  • Add an additional tote to your pick up services. Additional totes are $6 per month and services can be set up by

We are sorry for any inconvenience this may cause. We want to assure you that we did everything in our power to get Red Oak to stick to their original wording (5 bags of yard waste with no specific instructions on them having to be in the tote), but they are losing money on accounts and we are caught between a rock and a hard place. There are no other options at this point.

Reminder about Trash allowances and placement

Totes will not be emptied if they are too near a parked car.

Items outside of totes will not be picked up starting April 1st, unless prior arrangements were made with Red Oak.

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B: Amendment Results

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All 4 amendments to our by laws have been consented to by 2/3 of residents and will therefore be adopted

Information on collection timing:

The Non-Profit Corporate Code states that unless a different “record date” is determined by the Board, the record date for a vote by consent is the date the first completed consent form is returned to the corporation. The Non-Profit Corporate Code also indicates that all consent forms must be collected within 70 days of the record date.

The first consent form was submitted February 1st, 2023 (Beginning of record date). 70 consecutive calendar days from that date is April 11th, 2023.

We have made every attempt to contact each owner in the neighborhood, via email, text, and door knocking. If you are one of the 26 homes that we were unable to reach and would like to still submit a consent/non consent, please print out the form, fill it out and return it to

C: ACC Compliance- Let's talk tree removal

This is my tree and it is on my property, why do I need permission to remove it?

Trees provide many benefits to homeowners, not the least of which is erosion control. If a tree is removed without approval, it could effect every single house downstream from the home of the removed tree. The ACC committee evaluates all the information with input from neighbors and decides if the removal of said tree will cause problems for the surrounding area. Please respect your neighbors and issues that you may cause by getting the proper approval. The $200 fine per tree is not new and has been established since the beginning of the neighborhood. The BOD does not like fining people for not following the guidelines, but we must be consistent. Your unapproved change may not seem like a big deal to you but could cause big problems for your neighbor. ACC approvals are typically completed in less than a weeks time. We will be consistently fining for all non ACC approved projects and tree removal.

If you have a dead or diseased tree that needs to be removed ASAP, please contact a board member or Carrie Neville directly and we will rush approval.

The ACC Guidelines are linked below and can be found on our website. Please read them carefully before beginning any exterior modifications.

The following comes directly from the Shiloh Farms ACC compliance form:

Trees and Shrubbery

A Form is not required for planting or replacing ornamental trees and shrubs of the same size in existing plant beds; however, a change or addition to bedding size or shape, or replacement of trees and shrubbery of a different size than were removed require submission of a Form. A Form must be submitted for screen planting (row or cluster style – 3 or more), property line plantings and the planting of all other types of trees. Forms must include a description of the sizes and types of trees or shrubs to be planted and a site plan showing the relationship of plantings to the house and adjacent dwellings. Removal of healthy, living trees in excess of three (3) inches in diameter (equivalent to ten (10”) inches in circumference) at a point two (2) feet above the ground is not permitted unless prior written approval is granted for each individual tree to be removed by the ACC. The ACC will give approval for the removal of any tree that is dead, severely diseased or damaged. If a tree poses an immediate threat to persons or property, the homeowner should contact the Management Company for advisement/approval. The ACC will give consideration to the impact on the natural environment and topography for healthy trees. Please be aware that there may be additional county regulations that the homeowner must follow. The homeowner is responsible for verifying and adhering to any city, county, state, and/or federal regulations pertaining to tree removals. The Association’s ACC approval of your project does not constitute approval by any governmental authorities. If any trees are removed then the stumps must also be removed and the area landscaped if possible given the topography of the Lot. The Board of Directors may impose a fine of $200 for each individual tree removed without proper authorization, identification, and prior written approval from the ACC. Trees cannot be planted that will interfere with sight-lines of driveways and road intersections.

D: Save the date: April 15th, 2023 SHILOH FARMS SPRING VOLUNTEER DAY 10am-1pm

Please help us with projects around Shiloh Farms on Saturday April 15th, 2023. Please sign up below on the sign up genius for specific jobs! Thanks for supporting our community.


E:Clean up after your pet

  • Your dog must be leashed at all times.
  • Please remember to bring bags on all walks and clean up after your dog.
  • Please travel with your poop bag and don't leave it on the street.
  • Please do not dispose of dog poop in someone else's trash bin. Dispose of it in your own trash bin.
  • If your child is in charge of walking your dog, please make sure they know that part of that job is picking up poop and bringing it home to your trash tote.

F: Speeding in the neighborhood and running stop signs

  • Please, please, please, slow down. ESPECIALLY once entering Crofton, Ridgefield, or Belmont.
  • Obey all stop signs. A rolling stop is not enough to allow a child to cross the street or make a quick decision about a ball rolling across the street.
  • Please remind all teenagers (and spouses) about these basic tenets of driving.
  • If you see an 18 wheeler on Shiloh Road East call the Forsyth County Sheriff's non emergency number.
  • If you see extreme speeders or people consistently not stopping at stop signs, take a picture of the license plate and give it to the Forsyth County Sheriff's non emergency number.

G: Spring Spruce up!

It looks like the last freeze has come and gone. Time to get back into our yards!

1. Prune away dead and damaged branches.

2. Cut back and divide perennials as needed.

3. Clean up around plants and make sure to remove any leaves remaining from the Fall.

4. Weed your beds and apply weeding agent to your lawns.

5. Replace dead or diseased shrubs (this is particularly important this year as we lost many bushes due to the prolonged Christmas freeze).

6. Place a new layer of fresh mulch or pine straw to your beds.

Thank you for all of your hard work keeping Shiloh Farms looking like a green utopia!

H: CMA portal: Please update your information

Please login to your CMA portal and update all of your information. We want to make sure you are receiving all communications. Please update any old email address or old phone numbers.

We will be putting flyers in mailboxes (in the next 2 weeks) with information on how to update your contact details on the Shiloh Farms CMA website. Please email if you would not like the flyer put in your mailbox.

I: Past due annual assessments and small balances on HOA dues accounts

There are currently a few owners who have not yet paid the 2023 annual assessment and there are several owners with small account balances. Please log onto your account at to check your balance and pay any amount that is listed as still owing. Pool season is right around the corner and if you have a balance on your account, your pool card(s) will not be activated until you have paid the balance in full. Thank you for your attention to this matter!

J: New landscaping drainage fixes around Shiloh

K: New Shiloh Farms Board of Directors

Please welcome Chris Keith to our Board of Directors!

President: Lance Hall: Belmont

Vice President: Dawn Bourg: Crofton

Treasurer: Gary Nixon: Belmont

Secretary: Jane McLain: Belmont

Member at Large: Chris Keith: Belmont

Shiloh Farms HOA Board of Directors

Director Lance Hall President Belmont

Director Dawn Bourg Vice President Crofton

Director Gary Nixon Treasurer Belmont

Director Jane McLain Secretary Belmont

Director Chris Keith Member at Large Belmont

Association Manager (CMA)Carrie Neville404-835-9216CMA