WINTER PARK BAND Weekly Newsletter

August 23, 2020


Band Booster Board Meeting - Virtual

Thursday, Aug. 27th, 7-8pm

This is an online event.

Band Booster Board Members - Please check your email for information on how to join the meeting from Natalie Storch.


From Mr. Clemente

Dear Winter Park Band families,

It was so wonderful to see our face-to-face students on campus on Friday! The first day of hybrid classes seemed to go better than expected, and a big part of that is due to the students taking the necessary precautions to stay safe. While I sincerely hope that this model for our classes is short lived and we are all able to safely be together on campus again in the very near future, we will make do for the time being.

Step 3 Band Registration Forms are due no later than tomorrow, Monday 8/24. Many of our families have already completed and turned in the forms - thank you! Please ensure that your forms are either physically in the Band office or digitally in the director's email inboxes by the end of the day tomorrow. More information and links to the forms below in the "BAND FORMS" section.

Fair Share Payment 1 came due this past Wednesday, 8/19. If you would like to use credit for that payment from your Charms account, please see directions near the end of this email for how to request application of that credit toward the payment. If you do not have that credit to use, please make payment as soon as you are able to not fall behind on the payment schedule.

All-State Band and Jazz Auditions are still scheduled to take place this school year. Auditions are open to all grade levels, 9 - 12, and any student in the Band program. All students who are interested in auditioning should have received the audition music before the summer break. If you have not, however, you may access the audition excerpts and requirements by clicking the link below.

ALL-STATE AUDITION MATERIALS - must be logged into OCPS account to view.

All Band families should now have access to CHARMS. I ask that all students AND parents take a moment to login to their CHARMS account to ensure they are able to view everything located in the system. If anyone has an issue with logging in, especially after consulting the instructions on Canvas and at the last portion of this newsletter, please email the directors.

Again thank you all for a great first week of school! Here, again, are some tips to prepare for digital learning:

  • ALL STUDENTS should restart their computers this evening (Sunday) to allow time for any updates to take place. There may not be any, but it's a good practice to get into in case the school district pushes updates out to the students.
  • FULLY CHARGE your laptop overnight and be close to an outlet tomorrow, just in case. Do this each and every night before school!
  • TEST YORU CAMERA AND MICROPHONE and be sure both are in working order. If either your camera and/or microphone are malfunctioning, it is the responsibility of the student to take their computer in to the school and have the situation remedied ASAP as to not be marked absent due to their webcam not being turned on during instruction. Please take care of this!
  • CHECK YOUR INSTRUMENT to be sure it is in working order. Starting this week, students will be turning in assignments that require playing their instrument. If you have any issues, contact the directors immediately.

Let's have a great week!

Mr. Clemente


From the Band Booster President

Week of August 23, 2020

We hope everyone a good second week of school and first day face to face, and the week ahead is smooth for all of the students, parents, and teachers, wherever you are learning, teaching, and working. Please stay tuned for band updates on the band website and on Charms. We appreciate support from all of our families and are looking forward to seeing everyone whenever we are able.

Have a great week!



To complete your registration with the Winter Park Band program, each Band family must complete the following forms. These forms are separate from the Google registration form that families have filled out in either the spring or summer. The forms can be located on the Band website, or by clicking on the link below, in the form of a packet PDF. There forms are included in the packet:

  • Financial Obligations Form 2020/2021 *revised as of 8/12/2020*
  • Band Handbook Acknowledgement Form *revised as of 8/12/2020*
  • Emergency Treatment Authorization Form
  • OCPS Model Release Form

The Band Handbook can be found on the Band website by clicking here.



Forms are due to the directors on or before Monday, August 24. Forms may either be printed at home, filled out, signed, and emailed back to Mr. Clemente and Mr. Smith as an attachment (PDF attachments preferred) OR turned in as a hard copy to the Band office. Hard copies of the packets will be available for pick-up in the Band office on Friday, 8/21, for students either coming to school for F2F instruction or those who do not have access to a printer at home.



We understand that a number of our students are working through tech issues on their end, and understand that those issues take time to resolve. Our technology is by no means perfect, and issues will be inevitable. However, students must be going through the proper channels with the school to attempt to remedy these issues as quickly as possible. No student should be at home on LaunchED with a camera not working or a microphone issue having not been proactive in seeking a solution. We have received emails from the school's tech department concerning individual students who have ongoing issues but were proactive in trying to have them resolved throughout the first two weeks of school. Thank you for your proactivity!

If you are having a technology issue and have not yet reached out to the school about resolution, please email Mr. Steffey at to set up an appointment at school for your computer to be looked at. Email should be sent as soon as you read this!

As a reminder, students are considered present in their LaunchED class if they:

  1. Joined the call before the tardy bell.
  2. Have their camera on the entire class period.
  3. Are able to be seen, face and instrument, in the camera view.
  4. Participate in class from bell to bell.

Students who do not have their camera on for the duration of class, and we have not received an email from the school stating awareness of the issue and work towards it being resolved, will be marked absent.

Thank you for your work to resolve these technology issues!



Below is the bell schedule for both the Main Campus and the 9th Grade Center for the 2020-2021 school year. Students are expected to be logged in to their class period (Band/Jazz and all others) with their webcams on and microphones muted before the tardy bell. Students must keep their webcams on with their complete face (and instrument for Band/Jazz class) clearly visible throughout the entire class period in order to be counted as present each day.

Freshman Jazz Band: This year, we have A lunch. Eat lunch after your 4th period, and be logged in and ready to play at 11:38 AM on Mondays, Tuesdays, Thursdays, and Fridays and at 10:58 AM on Wednesdays.

All 9th Graders: Remember, your Band - and Jazz class, if applies - are on the Main Campus bell schedule. Please be sure you are looking at the appropriate schedule and log in on time.

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FINANCIAL PLAN UPDATE - as of 8.10.2020

Due to the precautions being taken during the COVID-19 pandemic, I have made adjustments to the financial obligations for the Band program for this coming year. These adjustments are made to reflect the changing costs of the Band program, and also in an effort to ease the burden of cost to our families during a difficult financial time. To be clear, this is not a permanent adjustment to the financial obligations of being a part of the Band as the program will be back to our traditional activity level in future years.


  • 5/5 Band Registration Fair Share - $25.00

  • 8/19 Fair Share Payment 1 - $25.00

  • 9/30 Fair Share Payment 2 - $25.00
  • 9/30 Jazz Fair Share Payment 1 (if applies) - $15.00
  • 9/30 School Instrument Semester 1 Maintenance (if applies) - $60.00

  • 1/6/2021 Jazz Fair Share Payment 2 (if applies) - $15.00
  • 1/6 School Instrument Semester 2 Maintenance (if applies) - $60.00

  • 3/3 Fair Share Payment 3 - $75.00


  • 5/5 Band Registration Fair Share - $25.00

  • 8/19 Fair Share Payment 1 - $25.00

  • 9/30 Fair Share Payment 2 - $25.00
  • 9/30 School Equipment Semester 1 Maintenance - $60.00

  • 12/2 Fair Share Payment 3 - $100.00

  • 1/6/2021 Fair Share Payment 4 - $100.00
  • 1/6 School Equipment Semester 2 Maintenance - $60.00

  • 3/3 Fair Share Payment 5 - $100.00

The changes to the schedule above will be reflected on the 2020/2021 Financial Obligations From over the coming couple days. This form will be sent to students on Monday, 8/10, and will need to be printed, signed, and returned either in person or via email scan (along with other forms) by 8/19.

Band Camp Meals Payments: For families who have made payments for Band Camp Meals, the $60.00 payment will be automatically applied as credit on your student’s Charms account to be used towards future Band payments. However, if a family would choose to do so, the Band Camp Meals payment is also refundable due to the cancelation of camp. If your family would choose to have the $60.00 refunded, please email Mr. Clemente directly so he can begin the refund process.

Fundraising: The Band will continue to offer fundraisers in an effort to provide opportunities for our Band families to offset out of pocket payments towards Band payments. The Band Booster Board will be meeting soon to discuss the schedule of fundraisers to be offered. Along with other opportunities, we still plan to be operating our traditional DOOR-2-DOOR fundraiser in early February in some fashion.

Color Guard: At the current time, we are looking forward to still having a winter FFCC season. Realistically, there is a possibility it could not materialize, but for now the Fair Share schedule for the winter/spring portion of the school remains at a level we would need in order to operate the Winter Guard. Mrs. Johnson and I will reevaluate as the first semester progresses.

Show Shirts: This school year, we will not be ordering our traditional show shirts. We will, however, still have a shirt specific to this year given to students and available for purchase by their families. This shirt will be designed and voted on by the students over the first week of school. More information forthcoming.


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The vast majority of LaunchED curriculum will take place on CANVAS this school year. if students have questions about what was covered in class and what materials they are/will be responsible for that day or week, please check your canvas class first.

To access CANVAS, students will visit and enter their student login information. Then, click on the CANVAS icon. Navigate to your dashboard and find your band and/or jazz class.



Past Due Band Payments

  • Band Registration Fair Share - $25.00 Due 5/5
  • Fair Share Payment 1 - $25.00 Due 8/19

Viewing your Student's Financial Account in Charms:

There is a direct link to Charms in "Quick Links" on the band website.

  • Our school code is winterparkhsband
  • The Student Area Password would be a unique password that either the student or parent have set up. (If you don't know the password it can be reset by one of the band directors).
  • Once you have logged into the Student Area, click on the round, red $ symbol on the top menu bar to view your student's account
  • If your student has earned Band Account Credit (in the Miscellaneous Ledger) this credit can be transferred to pay for many band fees: Fair Share, School Instrument Maintenance, Registration Fees for All-State, All-County and Solo Ensemble.

Requesting a Credit Transfer to pay for Fixed Payments Due:

  • Click on the "Transfer Request" tab just below the round, red $ symbol. Select the fixed payment you would like to pay for using the credit. The request is sent to the band directors and the band booster treasurer.
  • SENIORS: Please check your credit balance and use it accordingly during the year. Credit for Seniors left at the end of the year can only be transferred to siblings.