All About E-mail Groups
How you ended up on a distribution list and what to do next.
Distribution Group Logic
What Could Go Wrong?
If you have job assignments at other buildings, then you would have been added to e-mail groups for those buildings. For example, a teacher at East Junior High who coaches at the High School is suddenly getting e-mail from the High School.
"I never did anything at that school, or haven't lately."
- Taught summer school: Those should all be cleaned up now; the summer school assignments did not have end dates.
- Teach at West or East but getting e-mail from other junior high: There seems to be some older assignments that came over from our last database conversion that have the wrong location, particularly for the junior highs. It never affected payroll so it wasn't noticed.
"Yes, I have assignments at that school, but I don't want the e-mails."
Creating a Rule in Office 365 (Webmail)
You may also want to rename the rule to something descriptive and logical (such as Delete e-mail from High School).
Select Move, copy, or delete.
Next, select Delete the message.
Editing existing rules
Click it and scroll down.
Under the "Mail" heading, find and click on Inbox and sweep rules.
When you are done editing, click OK.
If you just want to turn off a rule, uncheck the box next to it and click Save.
Q & A
Q. What is with “Distro_”?
A. Technology manages groups that control email (Distribution) and file access (Security). The groups cannot have the same name and are not easy to distinguish in most cases. To resolve this issue Technology has adopted a best practice of prefixing groups with their type (Distribution = Distro | Security = Sec). Between now and next year all existing groups will be converted to this naming convention.
Q. “I am <X NonCertified Position> and no longer in the Certified group”
A. As we work through the account automation logic, e-mail groups have been aligned with their title. Certified group is for certified staff, non-certified is non-certified. This allows for reliable distribution of content for those targeted bargaining/union groups. In the past, there was not a reliable distribution due to mix between certified and non-certified groups. Emails that need to go to certified plus targeted non-certified will require use of certified group and then carbon copying (Cc:) those additional staff.