SCHOOL VISITORS AND VOLUNTEERS
Application and Clearance Process
We will welcome Visitors and Volunteers beginning 3/15/2022
Visitor is defined as an individual who, with school district authorization, attends classroom parties, a student performance, special event (e.g., graduation and awards ceremonies, Wednesday Flag, open house, back-to-school event, sports event, athletic competition, etc). A visitor may either be accompanied or unaccompanied by school district staff. Designated school district administrative personnel are to make this determination.
Volunteer is defined as an individual who, with school district authorization, voluntarily assists school districts, schools, educational programs, or students on a regular and ongoing basis in a supervisory or instructional role.
Tier I Volunteers shall: (Examples of duties performed by a Tier I Volunteer include classroom volunteers serving under the supervision of teachers, library volunteers, chaperones, etc.)
1. Complete and satisfactorily clear a Tier I Megan's law background check
2. Read and sign the Volunteer Code of Conduct Form
3. Submit evidence of tuberculosis clearance
4. Submit proof of COVID-19 vaccination or negative Covid-19 test, in the past 7 days.
You may upload documents for items #1 and #2 below via our electronic application through our Raptor system VOLUNTEER APPLICATION LINK HERE, or you may submit them in person. Items #3 and #4 must be submitted in person.
- A copy of your driver’s license
- Completion of two very important documents related to student safety; they include: a) the form for a background check in accordance with Penal Code 290.95 (Megan’s Law), which is linked here, as well as b) the Volunteer Code of Conduct from, also linked here.
- COVID-19 Vaccination Record (submit in person). Please know that the District, in accordance with guidelines and mandates from the California Department of Public Health, is mandated to collect either a) proof of vaccination or b) recent COVID-19 test prior to the volunteer event. Please be aware that state agencies have defined “fully vaccinated” as two weeks from having received both doses in a two-dose series of vaccinations or one-dose in a one-dose vaccination.
- Proof of TB Testing/Screening (submit in person)
Please rest assured your documents will be filed in a secure manner. For any questions or concerns related to the volunteer requirements, including the mandated required documents to be collected, please email firstname.lastname@example.org.
Visitors are allowed to come on campus without verification of any type of mandated health requirement. Visitors are still required to sign in through the Raptor system with their driver's license.
WEDNESDAY FLAG is the exception to this rule. Beginning Wednesday, March 16th we invite families and siblings to attend our morning Flag Salute Assemblies, which begin at 8:55 a.m. every Wednesday. The entry gate will open at 8:35 a.m., and we kindly ask that all visits enter through the same gate as all students, please do not check-in at the front office for these assemblies. All visitors will be provided with a sticker as they enter the gate, and please ensure that you wear the sticker at all times while on our campus. Our Flag Salute Assembly includes school announcements and special recognitions of students and lasts approximately 15 minutes. Once the assembly is over, please exit campus in a timely manner as we will be locking the gates.
The District provides COVID-19 testing free of charge to our parent community members. For volunteers who are unvaccinated or do not share their vaccination status, proof of a negative COVID-19 test will be accepted. This test must be from a verified healthcare facility and must be dated within 7 days of your volunteer day. Home tests are not acceptable for this requirement. Please contact Health Services to schedule an appointment (951) 294-6050.
I want to volunteer...my application is complete...now what?
Please reach out to your child's classroom teacher to express interest in volunteering. The teacher will put together a schedule for volunteers and specific dates/times will be assigned for those interested in volunteering. Each teacher will coordinate their own volunteer schedule and communicate with interested families regarding when they can come to volunteer.
Volunteers make such a positive impact on our students, our classrooms, and our campus! We are excited to welcome our volunteers back to TES!!
May I walk my student to class in the morning?
I have an extra hour today, is it ok if I drop in and see if the teacher needs help?
When a volunteer arrives at an unplanned time, the teacher may not have anything prepared for the volunteer to complete and it can be disruptive to instructional time for the teacher to stop instruction in order to quickly prepare something for the parent.