Special eNews (5/15/20)
End-of-Year Information for Student Item Exchange 5/21-5/26
Please Read Carefully - Many Details Included
Shepton parents and students,
On behalf of the Shepton Family, we want to thank you for all of your support and patience throughout this unprecedented learning experience. Now, we are making the shift to end the school year by sharing our plan to return student personal belongings and retrieve school issued items. In an effort to create a safe and efficient exchange of items, please read carefully through the information below.
We look forward to seeing you in person (even though it's through your car windows)!
Sincerely,
SHS Admin
Staff Preparation
- During this process, all Shepton Staff will be following CDC guidelines, safety protocols, and social distancing. Masks and gloves will be worn when collecting/distributing materials.
- In an effort to make the process efficient for all, signs and cones will be utilized for entrances/exits and to direct traffic to specific stations.
- Students and families will not be granted entrance into the building during this process. Therefore, our staff has prepared and packaged items (such as locker contents) in bags in order to safely place these into the trunk of your vehicle.
Student / Family Preparation
We ask that each vehicle have a sign with the Student Name and ID #. Please have this taped to the passenger side window and in a large, dark font to make it easy for staff to read from the curb as you pull up to each station.
Please wear a face covering when picking up or returning student materials. Follow COVID-19 preventative practices as advised by the Centers for Disease Control and Prevention (CDC). Please do not come to the campus if you have been ill, if you have been exposed to someone with COVID-19 in the past 14 days, or if you are currently under isolation/quarantine orders.
We are offering time slots from 8:30 am - 4:30 pm (Thursday 5/21, Friday 5/22, and Tuesday 5/26). To accommodate all students, we have created time slots sorted by student last name on Thursday & Friday. If this time doesn’t work for you or if you have materials (such as a WHAP textbook that you need on Friday), you may come anytime Tuesday:
Thursday, 5/21 8:30-12:00 (Last name: A-E)
Thursday, 5/21 1:00-4:30 (Last name: F-L)
Friday, 5/22 8:30-12:00 (Last name: M-R)
Friday, 5/22 1:00-4:00 (Last name: S-Z)
Tuesday, 5/26 8:30-4:30 (Open Sign-up)
- Each time slot is 30 minutes and we ask that you arrive at the beginning of your selected time. Please utilize the link below to sign up for your specific time slot: https://www.signupgenius.com/go/508054CACAC2EABFF2-shepton
All students that checked out a Chromebook from Shepton will need to complete this Google Form prior Drop-Off: https://docs.google.com/forms/d/e/1FAIpQLSc51tBC2bxtO8j5QRu5Y_BrW25axtwermCeLwgkng0JqoWJAg/viewform
All interactions will be ‘curbside pick-up/drop-off’ but we will need the ability to communicate through vehicle windows.
All students and passengers will need to remain in their cars and open your trunks at the designated stations.
Process On Campus
- On the day/time that you sign up for, please enter into the Shepton parking lot at the designated entrance off Plano Parkway. Vehicles will follow the traffic flow through the parking lot listed below.
Station 1: Drop-Off station for all textbooks, library books, English novels, calculators, and miscellaneous items.
- Please have all books located in the trunk or backseat of your vehicle.
- Clearly label Student Name and ID# with a piece of paper or sticky note on each book. If you have multiple items, you may place them into a paper or plastic bag.
- When you pull up, please pop your trunk and staff members will collect the materials
- How to Access Your KOHA Library Account-- What do I have checked out? From Webdesk: (webdesk.pisd.edu) 1) Locate the P
Station 2: Pickup station for materials stored in school lockers, leftover art supplies/artwork, and also any medications checked in with the School Nurse.
- Lockers: Student belongings have been collected and placed in individual bags and labeled with the student’s name. This pertains to their school and/or PE locker. This does not pertain to any extra-curricular locker such as athletics, drill team, or music as those will be distributed at a later date explained below. Any student belongings that are left behind over the summer will be donated.
- Art Supplies: If your student requested art supplies or artwork from their art teacher, they will be picked up at this station.
- Medication: If your child has a medication that needs to be picked up from Shepton High School, please email Nurse Farmer (jan.farmer@pisd.edu ) to let her know which day/time you are scheduled for pickup and she will have the medication ready to return. To comply with social distancing, we can only allow curbside pickup at this time. According to Plano ISD guidelines for taking unused medication home, all over the counter and prescription medications that have not been picked up from school will be destroyed without notification.
Station 3: Drop-Off station for Chromebooks/chargers. This will also be a Pickup station for students that ordered/paid for a Yearbook.
- Chromebooks: Place Chromebook and charger in the trunk of your vehicle. Clearly label Student Name and ID# with a piece of paper or sticky note on your Chromebook.
- Yearbooks: Our Yearbook sponsor will verify student names at this station and place the yearbook in your trunk.
Extracurricular Programs - Wednesday (5/27) from 4 - 7 pm:
(Athletic programs, Drill Team, Cheerleading, Band, Orchestra, Choir, and JROTC)
If your student participates in any of the programs above, there will be a separate time for them to return uniforms, pickup locker contents, collect equipment, etc.
The process for these returns/pickup could take more time to document and ensure the students are receiving all of their materials, therefore we want to provide adequate time.
This process will all be done curbside as well.
Sponsors for each group will be in charge of facilitating this process and will be individually bagging items from all lockers for redistribution.
Sponsors may send additional info specific to their groups.
Locations for each group will be:
Band: Exterior Band Hall Door
Orchestra: Exterior Orchestra Door (by F-Hall)
Choir: Main Entrance - Front Steps
Men’s/Women’s Athletics: Exterior Small Gym Door (by Tennis Courts)
Drill Team: Exterior Drill Team Door (by Tennis Courts)
Cheer: Main Entrance - Front Steps
JROTC: Downstairs B-Hall Entrance
Questions???
Email David Jones (david.jones@pisd.edu) and Kisha Mize (kisha.mize@pisd.edu) with any questions you have about Shepton’s End of Year Item Exchange.
Questions in regards to extra-curricular programs should be emailed directly to specific coaches and sponsors:
Band: david.herring@pisd.edu
Orchestra: sadarius.slaughter@pisd.edu
Choir: richard.serra@pisd.edu
Men’s/Women’s Athletics: bruce.strong@pisd.edu
Drill Team: elizabeth.forneris@pisd.edu
Cheer: nichole.flores@pisd.edu
JROTC: joseph.camacho@pisd.edu