LVHS Staff Newsletter

Excellence in Everything We Do.

Monday, January 11, 2015

Quote of the Week:

"It is not what you do for your children, but what you have taught them to do for themselves that will make them successful human beings."

Monday, January 18, is an Inservice Day!

Students have the day off, but we will be spending the day learning and working towards becoming even more awesome than we already are (can you even imagine?!). I will be sending out a sign up list for you to choose your topics when we finalize plans tomorrow morning.

Be sure to post all of your assignments to Canvas. Even if you aren't having them submit in online, the assignment 'shell' needs to be posted to Canvas. If you need help, please contact Randy. Randy and I will be doing a Canvas assignment audit at the end of this first 3 weeks!

Faculty Meeting - Wednesday, January 13, 2015

You will meet with your Campus Improvement Teams. Please meet in the Art Room no later than 3:35! (Basketball coaches - please delay practice or get coverage until 4:20.) Thanks!

Scottie will now be doing walkthroughs. Just wanted you to know that she will be in your classrooms, providing even more compliments and reflections on your awesome teaching!

Fire Drill - Thursday, January 21 (be sure to read)

This fire drill is going to be fun! (not)

The fire inspector wants us to have a fire drill during a passing period.

PBIS is meeting tomorrow and we will kick this idea around a little more, but the plan right now is for students to go back to the class they came from if the alarm goes off during a passing period.

For this practice, we will be orchestrating it as follows:

The bell to dismiss 8th period will ring at 2:35.
The fire alarm will go off at 2:36.
Students will turn back around and go back to their 8th period class and exit with that class.

We will announce these procedures next week prior to the drill, but please reiterate to your 8th period class when you have them between now and next week.

Please have your students do a 'once-over' clean-up of your classroom before they leave for the day. Let's help Minerva keep our school clean (and help teach responsibility). Thanks!

Teacher Members Needed:

SADD (Students Against Destructive Decisions) is a collaborative group of parents, teachers, and students that will help plan substance abuse prevention, education, awareness activities for Lago Vista High School. Our goal is to help Lago Vista High School students become role models in our school and community by helping each other take a strong stand against the destructive decision to use drugs and alcohol. If you would like to be part of this planning process, please contact me or Coach Phillips for more information. Meetings will begin in early February.

RtI - Where are we with that?

We have printed gradesheets and are identifying students who need a Tier 3 RtI meeting. You will be receiving an invite to attend their meeting in the next few days.

For these students, you will need to fill out the Tier 3 feedback form found here:

Please submit these forms to me at least a day prior to the meeting.

If a student only failed your course (so, they aren't having a Tier 3 meeting), you need to fill out this form:

PLC Meetings This Semester (subject to change) and THIS WEEK:

A day groups:

7:30 - 8:10 - ELA team and Hansen

8:15 - 9:00am None

9:10 - 9:55am None

11:30am - 12:15pm None

1:05 - 1:50pm Standiford/Bookout/Larkin

B Day groups:

7:30 - 8:10am Math

8:15 - 9:00am Science team and Holt

9:30 - 10:15 - Grant, Vaughn, McCollum and Kassell

11:30am - 12:15pm Garcia, Hunter

1:05 - 1:50pm Johnson/Timms

1:50 - 2:35pm Smith, Walker, and Hendrix (SpEd)

3:30 - 4:10pm LOTE

Thursday, January 14 - B-Day groups - assessment meeting

Thursday, January 28 - A-Day groups -Curriculum meeting (review updates to first semester plans)

Thursday, February 11 - B-Day groups -Curriculum meeting

Thursday, February 25 - A-Day groups - Instructional Tech meeting (use walkthrough data to drive topics)

Thursday, March 3 - B-Day groups - Instructional Tech meeting

Thursday, March 24 - B-Day groups - assessment review meeting (review 3rd nine weeks tests data)

Friday, April 1 - A-Day groups - assessment review meeting

Thursday, April 7 - A-Day groups - curriculum meeting

Thursday, April 14 - B-Day groups - curriculum meeting

Thursday, April 28 - A-Day groups - Instructional Technology meeting

Thursday, May 5 - B-Day groups - Instructional Technology meeting

Wednesday, May 25 and Thursday, May 26 - Curriculum Meetings

Semester Exam Exemptions ARE BACK!!

Juniors and Seniors at Lago Vista High School with no outstanding fines or monetary obligations may be exempt from a final (second semester ONLY) exam if they meet the following criteria and follow the guidelines as written below:

Attendance Criteria

Perfect Attendance during the second semester in ALL YOUR CLASSES: EXEMPT 3 FINALS.

NO MORE THAN 1 DAY ABSENT TOTAL in the second semester: EXEMPT 2 FINALS.

NO MORE THAN 2 DAYS ABSENT TOTAL in the second semester: EXEMPT 1 FINAL.

A student who has missed more than 6 absences per period in any class for the year may not be eligible to exempt ANY exams.

Grade Criteria:

At least an 80% semester average and an 75% final (yearly) average in the class the student is exempting.


  • Exempting a final exam does not entitle a student to be absent on the day or period of the final. Students must still attend classes, regardless of exemptions earned. Students absent during finals will lose their exemptions in accordance with the above exemption criteria.
  • For the sake of exemptions, any attendance disputes must be addressed and resolved with the attendance clerk within 3 school days of the absence or tardy.
  • It is the responsibility of the student to pick up, fill out, and return the exemption form to Mrs. Sutton by the stated time and date on the form. No exceptions will be made.
  • The following absences do not affect exemption status:

1. Medical appointments which are documented with a doctor’s note furnished to the attendance office upon return to school.

2. Funeral for immediate family members up to 3 days.

3. School functions.

4. Religious holidays.

5. Military deployment of an immediate family member.

6. Required court dates.

7. College days (up to 2 per year).

Duty Schedule this Nine Weeks:

January 5 - January 29

Morning After School

Main Hallway - D. Smith Main Hallway - S. Garcia

Cafeteria - Grant Student Pickup - Larkin

Student Drop Off - Statham Grassy Knoll - Searle

Bus Drop Off - H. Stachowski Bus Pick Up - H. Stachowski

Backups: Howard, Pruitt

February 2 - February 26

Morning After School

Main Hallway – H. Stachowski Main Hallway - Ludlum

Cafeteria - Herrera Student Pickup - Saarinen

Student Drop Off - Baugh Grassy Knoll - Vaughn

Bus Drop Off - H. Stachowski Bus Pick Up - H. Stachowski

Backups: Mumme, Larkin

February 29 – April 1

Morning After School

Main Hallway – H. Stachowski Main Hallway - Stahl

Cafeteria - S. Johnson Student Pickup - Mumme

Student Drop Off - Duong Grassy Knoll - Hunter

Bus Drop Off - H. Stachowski Bus Pick Up - H. Stachowski

Backups: B. Holt, Baugh

April 4 - April 29

Morning After School

Main Hallway - B. Holt Main Hallway - Chapman

Cafeteria - Kassell Student Pickup - Howard

Student Drop Off – K. Timms Grassy Knoll - Pruitt

Bus Drop Off - H. Stachowski Bus Pick up - H. Stachowski

Backups: Hansen, Stahl

May 2 - May 27

Morning After School

Main Hallway - J. Timms Main Hallway - Standiford

Cafeteria – Bookout Student Pickup - Hansen

Student Drop Off - Kirchhoff Grassy Knoll – K. Walker

Bus Drop Off - H. Stachowski Bus Pick Up- H. Stachowski

Backups: S. Garcia, D. Smith

May 30 – June 2


Morning After School

Main Hallway/Bus Drop Off - Math Dept Main Hallway/Bus Pick Up - Social Studies

Cafeteria - English Dept Student Pick Up/Parking Lot - Electives/CTE

Student Drop Off/Parking Lot - Science Grassy Knoll/Bus Pick Up - Special Ed/LOTE

* Be prepared. If you cannot attend your duty, contact a back up person to cover your duty. If you do not get your duty covered, assume students will be unattended and unsafe in your area.

** Be prompt. Morning duty begins at 7:40 am and ends at 8:10 am.

Grades MUST be updated weekly!

This is in your employee handbook and our grading guidelines. It is super frustrating for a parent to get notices for failing work that is 2 weeks old. Please make sure you update them each week. Thanks!

Stuff I leave in here for reference (nothing new, because hopefully you already read it, so just scan):

Coverage for classes (does not apply to School-Related Absences):

Just so that we are all on the same page with this...If you need to come in late to work, but BEFORE 10:00 am, you can find coverage for your class and not have to take a 1/2 day of personal leave. If you need to leave early, but AFTER 2:00 pm, you can find coverage for your class and not have to take 1/2 a day of leave. Of course, this only applies in cases when you have an approved reason to be absent (so, you still need to let me and Mrs. Sutton know you are going to be out). If you are going to only be gone during your conference time, you also do not need a sub.

Hopefully, that makes sense!

Announcements - please use the form!

I really want to share our good news when students perform well at tournaments or basically anything. :) I have to count on the sponsors to use the announcement doc to make sure this gets done. Sometimes I get lucky and I remember scores and results, but the only way to ensure your team's stuff gets shared is for you to let me know.

You can click on the link below to access the announcements form:

Did you know there is a key drop for the suburbans? If you drop off your suburban after hours, you can drop the keys in the small, locked box to the left of the entrance to the admin building.

RtI Plan (please be sure you read thoroughly) -

RtI Team Members: Administrators, Counselor, Department Heads, Referring Teacher(s)

Other members are invited, as needed, including: Student, Teachers, ESL teacher, Special Programs Personnel

Tier I: Standards-Based Classroom Instruction - All Students

Tier II: Needs-Based Instruction (10-20% of Students)

• Interventions provided by classroom teacher

Teacher develops a Tier II Action Plan/Tier 3 Pre-Referral Form for any student who fails for a 9 weeks (or who is experiencing significant difficulty) & progress monitors

Teachers must make parent contact and inform them of the development of the Tier II Action Plan/Tier 3 Pre-Referral Form

• Teacher refers students not making progress to RtI Team using Tier III Referral Form

for Secondary Students

Tier III: RtI Team Driven Interventions (5-10% of Students)

• RtI Team meets to review campus discipline referrals, attendance, and grades,

identifying At-Risk students needing Tier III interventions, including:

o Any Student Who Fails 2 or More Classes

o Any Student Who Has 3 or More Unexcused Absences in a 4 Week Period

o Any Student Who has <90% Attendance in 2 or More Classes

o Any Student Who Has 3 or More Discipline Referrals in a 4 Week Period

• RtI Team sends Teacher Feedback Form for Secondary Students to teachers of

identified students

• RtI Team sends Parent Input Form for Secondary Students to parents/guardians of

identified students

• RtI Team meets to review Tier III referrals & teacher/parent feedback for students

identified by the RtI Team to determine appropriate Tier III intervention(s)

• Possible Interventions Include: Strategic Learning for Math, Writing Lab, Credit Recovery & Monitoring, Mentor, Behavior Contract, Small Group Counseling (Lunch Bunch), Daily Parent/Teacher Log, Saturday School, Truancy Prevention Measures

Tier IV: Specialized Learning (1-5% of Students)

• RtI Team meets to discuss students not making progress with Tier III interventions and

determines the appropriate Tier IV intervention(s)

• Possible interventions include: Individual Counseling (School-based), 504 Evaluation,

Special Education Evaluation, Retention

• Referrals to 504 or Special Education follow the flow chart for RtI to 504/SPED Process

So, if a student failed your class for the 9 weeks, you need to be keeping data on the Tier 2/Pre-Referral for Tier 3 Form and you will be receiving a Teacher Feedback Form request from me for students who failed more than 2 core classes for the first nine weeks. We are going to be holding meetings over the next few weeks with their students' parents, teachers, and the student to come up with a new plan to help them succeed.

If you pick up a cell phone from a student for improper cell phone use you can turn it into Mrs. Sutton to hold until the end of the day. The first time she gets a phone from a student, it is a warning and the parent has to come get it. The second time, they have to pay $15 and their parent has to come get it.

New Transportation Request Form!

Check out the transportation form to use when you need a bus or suburban – it can be found on Eduphoria, under Formspace; then "Submit New Form"; then "Transportation Forms"; then click on whatever type of transportation you need to request. Thanks!

Explorer Profile!

Students will be bringing around their Explorer Profile Applications to have you sign (or not) over the next few weeks. Students have to meet all of these requirements to be able to gain access to the App store and FaceTime:

1. Student maintains an 80% average or better in all classes.

2. This complete application submitted within 10 days of the last day of the preceding 9 weeks.

3. No documented technology referrals for improper technology use.

4. Principal approval of this application.

5. ALL teachers and parent approval signatures.

There is a new Fundraiser Form!

Please make sure you are using the newest Fundraising form for all your fundraising request needs. Tyra is the keeper of the forms and she will also be the one who you follow up with when you have to go back and document.

Chunking up big assignments:

Remember that great presentation that Randy and Scottie did on differentiation and cooperative learning during August inservice? Here are a couple of highlights that might come in handy:

When assigning big projects, like papers or group projects, chunk it up and create daily checkpoints along the way that you use to keep students on track and allow you opportunities to take grades along the way. An idea would be to have most of these checkpoints due by the end of a class period rather than giving them the option to 'finish it later and bring it in next class period'.

Some of you have expressed a struggle with students not turning in work and not finding a way to take enough grades, so here's an idea!

If you coach a UIL sport or event...

Please be sure to send me your SRA's prior to sending them out to the entire staff. Since you are removing students from academic instruction, I would like to know about their departure before you send them out to everyone (just in case there are problems with coverage, a conflicting event, or questions about what time you are leaving). Thanks!

Progress Report Dates for the Year!

The first three weeks grading reports went well! If you haven't found the awesomeness that is our LVHS Staff calendar on google, please do so! These dates and several more are already on there!

December 18 - End of Semester; Regain/Lose Eligibility January 12

January 25 - End of Three Weeks; Regain Eligibility February 1

February 12 - End of Six Weeks; Regain Eligibility February 19

March 11 - End of Nine Weeks; Regain/Lose Eligibility March 28

April 8 - End of Three Weeks; Regain Eligibility April 15

April 29 - End of Six Weeks - Regain Eligibility May 6

June 2 - End of Semester