Prom 2016

Friday, April 8th, 2016

TO DO LIST - WEEK OF PROM

  • Make center pieces - party city/stuff Donna gave us/balloons
  • Figure out the backdrop for pictures?
  • Order Flowers - bouquet for Queen, 6 mini bouquets for all girls
  • Get Popcorn stuff - sam's club
  • Get wrapping for prom favors - party city order
  • wrap all the prom favors
  • Order Balloons - party city
  • Make sure the banner is printed & ready - Alyssa
  • Print list of all students in alpha order & ticket # order (FRIDAY)
  • Get string for hanging the Stars
  • SELL STARS
  • Buy Confetti stars for tables - party city
  • Hang up sashes - iron if need be
  • table cloths? contact kapok about them (round tables & tables up front)
  • BREATH BECAUSE EVERYTHING IS GOING TO BE JUST FINE

$65 - TICKETS GO ON SALE MARCH 14TH

A Red Carpet Affair

Kapok Tree

923 N. McMullen Booth Rd.

Clearwater, FL 33759

7:00pm - 11:00pm

$65 per ticket

Invitations

253 Seniors

295 Juniors


+ Faculty & Staff (130 approx.)

678 invitations needed

Vendors

Venue: Kapok Tree

DJ: DJ King (Disney DJ)

Photo Booth: Prints Charming

Catering: Affordable Catering

Invitations: make ourselves

Budget (estimate)

$7,964.00 Venue (Kapok Tree fee for 300)

$4,325.63 Affordable Catering (for 250 + servers + set up/take down)

$1,600.00 DJ King (basic package)

$ 450.00 Prints Charming PhotoBooth

$ 425.00 Security

$ 485.66 Party Favor

$ 179.86 Sashes & Pins for Prom Court

$ 109.93 Crowns (king, queen, prince, princess)

$ 100.00 Flowers (for Prom Court)

$ 0.00 Invitations(make ourselves)

$ 0.00 Signs for Advertisement (Make ourselves)

$ 0.00 Photographer (Schreider?)

$ 150.00 Decor

$ 50.00 Popcorn Machine (& stuff for it)

$ 50.00 Stars to sell


TOTAL (projected): $15,840.08

Profit Projections

TO BREAK EVEN:

sell 244 tickets


To Turn A Profit:

250 = $16,250 = $409.92

260 = $16,900 = $1,059.92

275 = $17,875 = $2,034.92

285 = $18,525 = $2,684.92

300 = $19,500 = $3,659.92

325 = $21,125 = $5,284.92

350 = $22,750 = $6,909.92

375 = $24,375 = $8,534.92


**Possible $$ Maker**

Give the option to buy a "Hollywood Star". They can put their name on one side (signature like the hollywood stars) and their picture on the other if they want. Sell these in different sizes - $1, $2, $3. These will be the stars that hang in the entranceway when they walk into prom. Students would be able to take their star with them at the end of the night. Hang them from strings along the hallway.

Chaperones

Tickets/Front Table

Alyssa Jones

Donna Leonard

Cathy Tezber

Angie Murphy

Alicia Leary


Front Entrance (parking lot)

Ed McComisky

Chad Krupyak


Courtyard (first hour)

Diana Krupyak

Gloryvee Ortiz

Debbie Painter (entrance)

Diane Clukey-Chenard


Dance Floor

Erik Hermansen

Tisha Doohen

Carmen Soto

Sarah Miller

Jennifer Resto

Rachel Surrency

Lydia Martinez

Mark Rubin

Angela Smith & Husband

Kim Theurer

Kim Bondi


King & Queen Voting (by check in)

Tina Finn

Kristen Martanovic


Ballroom Exits

Rene Martinez & Wife

Katie Maertin

Kerry Iannone

Lori Walker

Katelyn Overbeck

Stacey Hannigan & Husband

Joe Raiti


Dining Area

Heather Smith

Lucinda Nelson

Antoinette McGregor

Nicole Sharkey & Husband

Sharlene & Steve Byrd


Photo Area

Cady Baer

Daniell Grubbs

Party Favors

Keychain & Frost Flex Cup - $1.21 per person

Crowns - Mrs. K will order on amazon this week

Decorations

Check In Table
  • Table cloth
  • hollywood/movie decor (from hobby lobby)
  • Movie Reel tape
  • Banner behind table

Entrance Hallway

  • Stars hanging from ceiling (clear fishing line - different sizes and colors)

Hallway to Ballroom

  • Red Carpet & Rope (provided by Kapok Tree)
  • Balloons

Dining Area

  • Table Cloths (does Kapok provide?)
  • Center pieces on each table
  • confetti on each table
  • old movies playing on screen (silenced)

Ballroom

  • None

Picture Room

  • Backdrop for pictures

Centerpiece Ideas

Combination of these? a few tall and a few short?

Things to bring with us

  • Center pieces
  • Banner
  • Stars to hang
  • table cloths
  • scissors
  • tape
  • Glue Gun & glue
  • fishing line (clear)
  • Sharpie marker
  • List of students who bought tickets
  • Pens
  • Highlighters
  • iPads for voting
  • Student list for voting
  • Popcorn stuff (for machine)
  • Sashes
  • Crowns
  • Flowers
  • First aid kit
  • Favors
  • Movie screen/projector
  • Classic movies cut (to play in dining area)