Texas MEP Quarterly
MEP Staff Edition: September - November 2022
The September - November issue of the Texas MEP Quarterly Family Edition is now available.
If you missed the June - August Texas MEP Quarterly Staff Edition, you may access it here.
Do not forget to join the TMEP Listerve to continue receiving this newsletter each quarter and important updates about the Migrant Education Program.
NEW AIIMS Portal Content Now Available!
Visit the AIIMS Portal to see new content available for ESC and LEA MEP staff who support migratory students in an SSA. Explore the site to learn about processes and procedures that can help you implement an effective Migrant Education Program through an SSA. MEP Staff can click on the AIIMS icon in the MEP Staff section of the TMEP Portal to access this information.
The AIIMS Parents and Families portal is also available now. This portal contains resources and information to support parents of migratory children at any age. Whether parents are preparing their children for kindergarten or graduation, this portal provides useful information to support them. Please encourage families to access this new information from the Parents and Families section of the TMEP portal.
NEW Simple Login Process Allows Easy Access!
Please encourage your migratory parents to visit the Education Resources for Parents of K–12 Migratory Children portal at txmigrantk12.net. This portal contains:
and interactive course modules that support students in grades K–12.
Fall Timeline of Events
- Apply for ESSA grant, receive notification of grant award
- Attend A Bright Beginning training if indicated on application
- Develop/update migrant-specific section of District Improvement Plan (DIP)
- Required: PFS Action Plan
- Recommended: ID&R Action Plan
- Determine Migrant Service Delivery Plan; add to migrant-specific section of DIP
- Contact currently eligible families to determine if a new move has occurred
- Annual Training for ID&R, TX-NGS and MSIX
Texas 2021-22 Annual MEP Evaluation
The process for completing and collecting Fidelity of Strategy Implementation (FSI) responses by MEP projects will be conducted via Qualtrics survey. The links for all 4 surveys are included in the Updated FSI Process handout. FSIs are due on September 15, 2022.
- Updated Fidelity of Strategy Implementation (FSI) Collection Process - The process for completing and collecting FSI responses by MEP projects will be conducted via Qualtrics survey. FSIs are due on September 15, 2022.
- 2021-22 Data Needs Checklist - Checklist for ESCs/projects to use to ensure that all 2021-22 evaluation data is submitted. Includes links/QR codes to the surveys, persons responsible, who to submit data to, and timelines. – Due September 15, 2022
- Student/OSY Survey
- Parent Survey
- Staff Survey
ID&R Certification for 2022-2023
All MEP staff involved in the ID&R process for the 2022-2023 school year will need to complete the Online ID&R Course (opens on September 1, 2022) via Canvas by September 30, 2022. To access the course, please follow the guidance found on the 2022 Identification Recruitment Online letter.
State Parent Advisory Council (PAC) Information
The nomination window is now open for the Texas Migrant Education Program to accept candidates for the State Parent Advisory Council (PAC). The State PAC advises the Texas Education Agency in planning, implementing, and evaluating the state program designed to meet the educational
needs of migrant children.
The State PAC is composed mostly of parents of migratory children. The work the PAC helps TEA identify effective practices and advanced solutions to improve student outcomes for the state’s migrant students.
Parent nominees must:
● Be a current migrant parent with a willingness to serve at least two years;
● Have eligible migrant children enrolled in school;
● Be recommended by their local school district or Education Service Center (ESC); and
● Be willing and able to travel to attend two State PAC meetings during the school year
If you know a parent that would be interested in joining the State PAC, please consider talking
with them and recommending them for membership. For more information, or to download the nomination form for membership, visit the State PAC information page. For questions, contact TEA via email at firstname.lastname@example.org
Encoding Migratory Students in PEIMS
Family/Students Resources to Share
Students and their families can soon begin to complete the Free Application for Federal Student Aid (FAFSA). The FAFSA will be available starting October 1, 2022, for parents and students to apply prior to enrolling in college. For example, if the student plans to enroll in college for the 2023–24 school year, the FAFSA will be available on October 1, 2022. For the upcoming 2022–23 academic year, the federal deadline to submit is June 30, 2023, while the Texas application deadline is January 15, although specific schools may have their own deadlines. The earlier you submit your application, the more financial aid the student may be eligible to receive as some aid can be given on a first-come, first-served basis.
Students that are classified as Texas residents who cannot apply for federal financial aid for college or for a career school education are encouraged to complete the TASFA. Like the FAFSA, the TASFA is also available on October 1, 2022, and this year, for the first time, the TASFA will be available completely online, making the process easier than before. This will make it simple for students to submit their information to colleges and universities in the state, which also makes it easier for counselors to check for completion. Also, filling the application out online makes it easier for counselors to check their completion. Keep in mind that filling out the online application will be for students attending college during the 2023–24 school year.
It is important to note that students cannot fill out both FAFSA and TASFA. Only students who are not eligible for FAFSA can apply. If a student is not sure if they qualify, they can check their eligibility at studentaid.gov. Students unable to access the online TASFA will still have the option to complete a paper form.
Texas Migrant Family Helpline
The Texas Migrant Family Helpline assists families by providing information and support with school enrollment, educational resources, and community services. The helpline is available from Monday to Friday from 8 a.m.–4:30 p.m. Central Standard Time (CST) and can also help with providing service referrals to social services, such as legal aid, housing, and health care.
Please encourage your migratory families and MEP staff to join the TMEP listserv to continue receiving TMEP quarterly newsletters and up-to-date information about the Migrant Education Program.