HR Headlines

Human Resources Newsletter, September Edition 2020

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HR Staffing Meetings

HR Staffing Meetings are August 26 - September 3 (schedule is below). All Recommendations & PAFs for new hires, transfers, and resignations should be completed and submitted in PowerSchool. You will receive a Teams invite for your meeting. Staff rosters are due in HR by August 24. Thank you in advance for your assistance.


For questions, contact Lewanna Stubbs @ mailto:Lewanna.Stubbs@bcsdk12.net or 478.765.8538

Guidance for Addressing & Reporting COVID-19 Cases

HR previously emailed a PPT Presentation and Documents File to all principals and supervisors regarding guidance for addressing and reporting COVID-19 cases. The file contains forms from the Georgia Department of Public Heath (DPH) for returning to work/school and reporting COVID-19 cases. You can access this information in SharePoint in the "DPH COVID-19 Guidance" folder.


*All completed COVID-19 forms and documentation (including medical documents) should be emailed to mailto:Christi.Mimbs@bcsdk12.net or mailto:Edwin.Aaron@bcsdk12.net. Please let us know if we can assist you in any way.

Click below to view "Protocol & Reporting COVID-19"

Employment Verification Email

We now have an email account for submitting employment verification forms. If you need your years of service in BCSD verified, please complete the employee portion of our verification form and submit it to mailto:Verify@bcsdk12.net (form is attached below). We ask that you allow up to 10 days for processing, this is our busy season. Forms are completed in the order they are received.


You should continue to submit experience verification forms completed by your previous employer to mailto:April.Thomas@bcsdk12.net.

Fingerprinting Appointments

After a brief suspension (due to COIVD-19), HR has resumed fingerprinting. This process is by appointment only. Please do not send employees directly to Central Office for fingerprinting. They must have an appointment. If you have any new hires in your building that have not been scheduled for fingerprinting, please have them contact Laquisha Burney at mailto:Laquisha.Burney@bcsdk12.net to schedule an appointment. Remember, fingerprinting is a mandatory requirement for all new hires. Thank you for your assistance.

Feeling Stressed? Need a Lifeline?

Navigating today's fast-paced and ever changing society can be challenging. You may often find yourself swimming in a sea of uncharted territory. Don't let the stress get the best of you, the Employee Assistance Program (EAP) is available to help.


As a benefit to all BCSD employees, the District provides counseling services through the Employee Assistance Program. These services are free of charge. EAP is a work-based intervention program designed to assist employees in resolving personal and/or work related issues that may be adversely affecting the employee's performance. A broad range of assistance is available:


  • Certified Employee Assistance Professionals
  • Licensed Marriage and Family Therapists
  • Licensed Professional Counselors
  • Substance Abuse Professionals
  • DUI Clinical Evaluators
  • Certified Anger Management Facilitators
  • Career Counseling and Testing Professionals


Southern Behavioral Services is the provider for the BCSD Employee Assistance Program. This program is available 24 hours a day, 7 days a week. These services are confidential and are also available to the employee's dependents. Employees can reach out to Southern Behavioral on their on, or be referred by a supervisor.


Southern Behavioral Services Contact Information:

Macon Office: (478) 742-1464 or toll free (800) 533-1797

Warner Robins Office: 478-742-1464 or toll free (800) 533-1797


http://www.southernbehavioralservices.com

TRS Workshops - New Virtual & Remote Options

TRS is pleased to offer a menu of options to help inform you about your TRS Benefits!


Virtual New Hire Workshops:

  • Through the end of September, TRS will offer statewide new hire workshops via WebEx every week (see the attached schedule). Any new hire with less than 5 years of service, can join a meeting.
  • As these statewide workshops could have hundreds of viewers, we will not be able to answer every question. Our objective for these workshops is to provide the big picture of TRS and the important role it plays in a secure retirement.

Statewide Remote New Member Workshops:

Download the free WebEx Meetings software application to your phone or device and select your date. In the app, click “Join Meeting,” then enter the access code (meeting number) and password: NEWMEMBER at the prompts. Watch and listen on your device. Send questions using the chat box.

Webex Resources:

If you have any questions about using WebEx, feel free to use the following links:


TEACHERS RETIREMENT SYSTEM of GEORGIA: Main: 404-352-6500 www.trsga.com Toll-Free 800-352-0650


For question, contact Regina Stokes @ mailto:Regina.Stokes@bcsdk12.net or 478.765.8563

Important Benefits Information for All New Hires

Principals: If you have a new hire in your building that has NOT viewed the Human Resources Virtual New Hire Presentation, please have them view the session a.s.a.p. @ https://www.bcsd > Employees > New Employees. This process is mandatory and requires that each new hire sign-off indicating they have viewed the presentation. Thank you for your assistance.


For questions, contact Katrina Swindle @ mailto:Katrina.Swindle@bcsdk12.net / 478.765.8570 or Carolyn Robinson @ mailto:Carolyn.Robinson@bcsdk12.net / 478.765.8574

Is Your Certificate Expiring Soon?

Employees with certificates scheduled to expire on June 30, 2021, certificate Renewals are processed annually beginning in the month of November for those with certificates expiring in the upcoming year.


School Principals/ Department Heads will receive a list of their staff members with certificates scheduled to expire and the instructions for certificate renewal. New this renewal season, employees will be allowed to submit personal affirmation questions electronically via your MyPSC account in lieu of the paper update application.


If you have not created a MyPSC login, you may do so by clicking https://mypsc.gapsc.org/Home.aspx, in anticipation of the upcoming renewal season. More information will be provided closer to November.


For questions, contact Melanie Brown @ mailto:Melanie.Brown@bcsdk12.net or 478. 765.8565

Contributing Professionals PSC PLP/PLG

Contributing Professionals are individuals who do not provide direct instruction to students and are evaluated with appropriate instruments other then TKES/LKES. As part of this year's evaluation process, you will need to create at least one individualized professional learning goal that will be monitored by the supervisor for your contributing professionals. All Paraprofessionals are certified and are required to prepare a learning goal as well. Supervisors/Evaluators should upload all PLPs and PLGs for contributing professionals in PowerSchool by May 7, 2021 and June 30, 2021 for paraprofessionals.


For questions, contact Melanique Floyd @ mailto:Melanique.Floyd@bcsdk12.net or 478.765.8586

Classified Evaluations

Classified employees will complete 3 evaluations for the 2020-2021 school year. (Guidelines are attached) A Self-Assessment and Pre-Conference Evaluation should be completed by September 18, 2020. Supervisors are responsible for uploading completed evaluations in PowerSchool Records. Evaluation forms are located on the HR Webpage and in SharePoint.


For questions, contact Lewanna Stubbs @ mailto:Lewanna.Stubbs@bcsdk12.net or 478.765.8538

Classified Evaluation Due Dates

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TKES/LKES Implementation Reports

HR runs TKES/LKES implementation reports the Monday before each VIP meeting. The goal is to have 100% completion on all steps. You can find a complete list of evaluation guidelines on the HR Webpage under Forms & Documents. (Guidelines are attached)


For questions, contact Connie Chin @ mailto:Connie.Chin@bcsdk12.net or 478.765.8679

TKES Due Dates

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LKES Due Dates

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Uploading Evaluations in PowerSchool

Principals & Directors:

Please remember it is your responsibility to upload evaluations in each employee's evaluation folder in PowerSchool Records. After each evaluation cycle, HR will run a report to ensure each employee has an evaluation in their folder. Instructions for uploading documents are available in SharePoint and are attached below.

The Families First Coronavirus Response Act (FFCRA)

The FFCRA requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions will apply from April 1, 2020 through December 31, 2020.


*Please see the FFCRA Flyer and Leave Request Forms below.


For questions, contact Christi Mimbs @ mailto:Christi.Mimbs@bcsdk12.net or 478.765.8558 or

Ed Aaron @ mailto:Edwin.Aaron@bcsdk12.net or 478.765.8515

Employee Referral Bonus Program

Help Us Build A Great Team!


Employees who refer a "Teacher" candidate will receive a $1000 Referral Bonus if that candidate is hired and works in the district for a full year. Reach out to friends and family interested in teaching and tell them about the great things happening in Bibb! Please see the attached flyer for guidelines.

Upcoming Dates

  • Aug 26 - Sept 3 - HR Staffing Meetings
  • Aug 28 - LKES Orientation, Evaluator Selection & Self-Assessment
  • Aug 31 - TKES Orientation, Self-Assessments, Pre-Evaluation Conference
  • Aug 31 - TKES PSC Professional Learning Goals & Plans
  • Sept 25 - LKES PSC Professional Learning Goals & Plans
  • Sept 25 - LKES Pre-Evaluation Conference
  • Sept 18 - Classified Self Evaluations & Pre-Conference Due

"If I cannot do great things, I can do SMALL things in a great way."


Dr. Martin Luther King Jr.

BCSD Human Resources

Dr. Mack Bullard, Assistant Superintendent


Vision:

Each student will demonstrate strength of character and will be college or career ready.


Mission:

The Bibb County School District develops a highly trained staff and an engaged community dedicated to educating each student for a 21st century global society.