OR Sick Leave Leadership Training
PCI SNF | Training Materials & Instructions
Oregon State Law Training
This email is a follow up to the announcement of the Oregon Bill 454 - Paid Sick Leave that became effective Jan 1, 2016. Below you will find training materials for leadership team at your work location. Continue to read this notice for further details, training and action items you must take in January.
Action Taken by Jan 8, 2016
As of Jan 8, 2016, you have completed the following items:
- Posted the Federal and State All-in-One Employment Law Poster - This poster should have arrived at your location (shipped to you on Dec 7); if you have not received your poster please contact Tawnie McCarter in Human Resources at Central Support and in the interim post the Oregon State Sick Leave Law Poster at the bottom of this message.
- Distribute and become familiar with the Paid Sick Leave Policy - distribute to all employees as soon as possible but no later than Jan 8, 2016. If you are unable to reach an employee please mail a copy of this policy to the employees home address on file.
Included with this training notice we have provided you with the following:
- A training video on the new Oregon Sick Leave Law and what it means to Prestige
- Training Handout
- Oregon Sick Leave Policy
- Oregon Sick Leave Poster
- Electronic Knowledge Test and Acknowledgement Link
- Certificate of Completion
- 2016 for PTO Cash-out Option Form
You will be responsible for completing this training for yourself and arranging all supervisors at your location to watch the video training, complete the electronic knowledge test and acknowledgement form. All leaders who complete the knowledge test link and acknowledgement will receive a certificate of completion for their employment file.
All leadership training for Oregon SNF location on this topic must be completed by January 31. Please use this time to plan ahead for sessions. Training should take 30 minutes or less.
Any person or persons who supervise, complete scheduling , and direct work of other employees at your location should complete this training.
Provide the leader with the Oregon Sick Leave Handout, Policy, and Poster.
Step 2: Have the leader watch the 15-minute training video
Step 3: Have the leader complete the online Knowledge Test provided through Survey Monkey link on this email. At the end of the Knowledge Test the leader will provide an acknowledgement of training.
Step 4: Issue the UP! Graduate Certificate and place a copy in their employment file.
NEW PTO Cash-out Option Form
This form is applicable to locations in the state of Oregon for employees who meet the cash-out option under the PTO policy when moving from a full or part-time position to a limited part-time, on-call or Prestige temporary position; including Oregon union members who qualify for a cash-out option as applicable under the Collective Bargaining Agreement.
Upon a status change to a non-PTO eligible position the following should occur:
- Personnel Action Notice (PAN) | To be completed by ED/Administrator
- PTO Cash-out Option Form | Provide if applicable per the PTO policy; for employees eligible for PTO Cash-out Option, this is a one-time opportunity to elect cash-out and sick pay rollover options. If the cash-out option is not exercised up to 40-hours will automatically be transferred to an Oregon Sick Leave bank and the remainder PTO will be cashed-out as applicable. Below you will find the new Form and on the X Drive > HR & Benefits > Human Resources > Forms
- Benefit Brochure and Acknowledgement Form | The Benefit Acknowledgement Form must accompany the PAN when submitted to the Central Support Payroll Team.
At Time of Separation:
Any accrued/earned PTO will be automatically cashed out upon separation from the company; no cash-out option form is needed for this status change.
Sick Pay banks are NOT eligible for cash-out upon status change or separation of employment. However, if an employee separates and is rehired within six-months in the state of Oregon, any sick leave accrued/earned will be reinstated.
Submitting the PAN timely is important to other benefits and employment information.