Weekly Bulletin

~June 1-5 - Week 37~

Principal Feedback Survey

Greetings Staff,

All staff members received a survey that I typically send to the teachers/staff that I evaluate the current year.

I would like to extend this survey to the rest of the school staff; your feedback will not only provide me with data on the areas that I may be doing well but most importantly, it will provide data on the areas that I need to work on to ensure that I build a trusting safe & collaborative school environment.

Your input is critical to ensure any areas of growth on my end are taken into consideration.

This is the 8th year that I've done this with my staff & although some of the data is at time difficult to come to terms with, I am extremely grateful & humble for the opportunity to grow, improve, & learn from my mistakes.

This is a trying job & I recognize that my decisions at times do not go well with some & that I make mistakes. I do not expect for every decision to a popular one, but know that every decision I make is with our vision, children, & community in mind and through a collective process.

I invite you to be an active participant & voice the areas that you feel worked, did not work, or any areas that you would like to voice. The survey is completely anonymous, so fear not of any retaliation.

I look forward to the data!


June 3rd - ALL EDL/DRA scores need to be entered into Google shared data spreadsheet

All DRA/EDL scores need to be entered into Google shared document by a grade level rep. Jennie arranged this prior to her leave.

Attention 2-5 grade teachers

  • The SRI assessments are not yet uploaded to the Google shared folder. I will run this report by no later than Monday afternoon. Thanks for your patience.


Nomination form is not mandatory, but if you want your students to receive a special award please submit this form by no later than Thursday, June 4th.

EOY Student Awards

We are planning an awards assembly where we would like to issue certificates, ribbons, etc. to our students.

The following are the areas in which we will be awarding students:

1. Perfect attendance (Julio will run this report)

2. PE award (Mr. Wally will provide the names)

3. Music award (Ms. Hom will provide the names)

4. Service Learning (Paul, Simone, Mark, Beatrice, Coach C.)

5. At/Above Grade level in Reading in English, Spanish, & both (based on SRI, EDL/DRA)

6. TK/K Special Award: Path to Bilingualism

Award Ceremony Logistics:

Thursday, June 11th @ 9 AM

8:30 AM - 9:15 AM - Group A

  • TK-2nd grade

10:30-11:15 AM - Group B

  • 3rd-4th grade

**ALL 5th graders will receive their awards on Wednesday, June 10th during their promotion ceremony.

Character Targets:

I can use perseverance to help me be more honest.

Community Assembly & Crew

Crew Group:

Ana & Maria
Ford & DeWall

Tapia & Cato

Hudson & Mazy

Zucker & Perrone

Assembly Group:

Parchia & Udovic

Gudiol & Saleski

Connie & Zucker

Reynoso & Superfine


BAL Survey: Please Complete

BAL Survey Document

Teachers, please fill out the End of Year Survey either using these links to a Google Form, or using the paper version. The Google Form results can be accessed here (click on your school name on the bottom to access your own results).

Please click on this link!

Summer Planning - Teacher Pay

As you know, we have allotted 20 hours per teacher (2 teachers per grade level) for summer paid planning time. Some of you have submitted your proposals; I invite to align your proposal to the 2015-2016 SPSA Key Practices. The below links will take you to two options that you can choose from.

Option 1 - Align SEED’s expeditions to OUSD Core Teaching Practices & expectations for biliteracy

Option 2 - Align SEED's expeditions to OUSD Core Teaching Practices for Elementary Science

More information...

  1. ALL summer planning is due on Tuesday, September 8th, 2015
  2. Share lessons via a Google shared document (email it to Beatrice, Anne, or Priscilla)
  3. Summer work MUST be submitted using the STA form, click on this link to access the document.
  4. Submit your OT/ET time sheet with 20 hours
  5. Your work will be reviewed by EL teachers & Beatrice

Collaboration Notes-Not submitted

Dear Colleagues,

We are all very overwhelmed with a lot of work; I can surely understand.

Nevertheless, if you are getting paid to collaborate it is your responsibility to submit your collaboration notes. I have checked quite a few grade levels & some of you have not updated your collaboration folder since early April.

If you submitted your OT/ET sheets to get paid, then you also are required to submit your notes. Please send me a copy of your notes by the end of the month.

I am confident that you will address this responsibility by the end of the month.

Your feedback required: Playworks Survey

Playworks values your feedback and need to know how we can improve. Please take some time to answer this brief survey.


Thanks in advance for sending this out,

Jackie Hemann
Program Director

Playworks East Bay



*Also submit your SLC grade level plan was due to Beatrice on Friday, May 29th. Please submit the plan no later than Monday, June 1st.

Please note that the expectation is that you hold SLCs for all of your students but at minimum for your intensive students. We recognize that there are limitations with the time constraints for being the last week of the school year. Nevertheless, please begin posting your parent sign ups right away so that the families begin making arrangements.

ALL teachers
must do the following for students in your intensive/intervention (in reading &/or math) groups before the end of the school year:

1. hold SLCs, parent conferences, or home visits

2. provide the families with a summer reading skills packet, reading logs, &/or math work

3. RazKids log-in & password

4. Copy of the students' latest assessment scores

A letter to all families is posted outside your classroom. Some classes are missing the SLC parent sign up sheet outside your classroom & parents have inquired about how to sign up. Please ensure that a sign up sheet is posted outside your classroom by no later than Monday, June 1st.

Thank you to those that have placed the sign-up sheet!

2015-2016 Classroom Lists

Dear Colleagues,

It's that time of year when we need your teacher expertise to create equitable classroom rosters for the up-coming school year.

The following are the documents that you will need to begin this important work. Please click on the highlighted links to take you to the shared Google Drive folder where you will find the necessary documents.

1. A Guide for Creating Equitable Classroom Groupings

2. Class List 2015-2016-Revised

Please use your paid collaboration time to begin this work; the final rosters are due to Nancy on Friday, June 5th.

Science Focus School Survey

OUSD's Elementary Science Team (and Duffy) would appreciate honest feedback about your experience as a Science Focus School this year. This brief survey should take about 5 minutes. Thank you in advance for helping our team improve how we serve schools, teachers and ultimately students.




TK-2nd Music Concert

Hello -

I wanted to extend an invitation to you and your classes to attend the music performance by the Kindergarten, First and Second-Grade students on Tuesday, June 2nd from 2:15pm - 2:45pm in the Auditorium. Ms. Hawley-Snow and I are excited to have the students present some songs and singing games that they have learned over the course of the year and hope you will be able to join us!

Thank you,

Katie Hom


ELLs Parent Notification Letter

Dear teachers,

Please be informed that the Parent Notification Netters for all English Learners have been placed in your box for ELLs parents sign during your Student Led Conferences (SLCs) during. These forms are part of your EOY CICO; they are due June 12 as a deliverable.

Please ensure that the families mark Option C - Bilingual education/native language instruction...

EC Section 306 provides the following definitions:

  • “Bilingual education/native language instruction” means a language acquisition process for pupils in which much or all instruction, textbooks, and teaching materials are in the child’s native language.

15-16 Data Chat Retreats

Dear Colleagues,

I'd appreciate your input to plan 3 possible Data Retreats for the 2015-2016 SY.

Please click on this link to take you to the survey; it will take you less than 5 minutes.

Some quick information & rationale.

When: 12/3, 3/5, & 6/4

Paid work time - 8:00 am - 12 pm

@ $23.16 p/hr + 13% benefits

Total budget: $5966.97

brunch provided, voluntary basis

Tentative Agenda:

  • 8:00-9:00 AM- Data Chat presentation & updating of data wall
  • 9:00-11:45 AM- Reconfiguration of small groups, grade level planning for RW/WW & Guided Reading, & develop action plan for groupings
  • 11:45-12:00 PM- Closing Circle & Group/Individual Reflection

FILLED - Data & Tech Support Lead for 15-16 SY

Thank you Mr. Carl Edwards for stepping up & supporting SEED with this new role! We look forward to your leadership, guidance, and support!

EOY Documents

Dear Colleagues,

The following are the documents that you will need to begin closing out the school year. Please click on the highlighted links to take you to the shared Google Drive folder where you will find the necessary documents.

  1. 2015-2016 Room Assignments
  2. End of the Year Check Out Form - Nancy will print & place in your box
  3. June 2015 Summer Repairs - please begin entering any room repairs
  4. EOY Classroom Inventory

EOY Deliverables for Committees

Dear Colleagues,

As per the Principal's Thursday meeting with our Network Superintendent, we were informed & highly encourage to pick our own ILT & not be a committee. Therefore, I endorse that recommendation & will be reaching out to staff members that I choose to be in it. As a result, this will be a monthly stipend commitment of two hours.

This conversation came about due to the district's expectations to submit our committees & committee description as a deliverable by June 19th. Please click on the link to begin signing up. A copy of these committees will also be available in the staff lounge.

Furthermore, because we were awarded the Blended Learning grant from the Roger's Foundation, we also need a Technology Committee to develop a tech plan & a blended learning plan/vision so I have added it as a committee.

The following is needed as EOY deliverable for committees:

*please click on the above link to access documents.

1. Meeting times & dates

2. teachers & support staff sign ups


Monday, June 1st

3:00-4:00 PM
Crew & Service Committee Planning Meeting

Location: Beatrice's Office

5:00-6:00 PM - Postponed to June 18th
Spanish Immersion Parent Meeting

Location: TBD

Tuesday, June 2nd

2:00-2:45 PM
TK-2nd grade Music Concert

Location: Auditorium

3:00-4:00 PM
FC Meeting

1. Discuss & advise on 15-16 SY Teaching Assignments
2. Discuss & advise on 15-16 SY Master Schedule

5:15-6:15 PM
In-coming 5th grade Parent Meeting

Location: P5

Wednesday, June 3rd

3:00-5:00 PM

Final EOY COST Meeting

2:00-2:50 PM
NO PD - Report card prep

2:50-3:50 PM

Collaboration time needs to be used to create 15-16 class lists

Thursday, June 4th

3:30-4:30 PM

Summer School Teachers Meeting

Friday, June 5th

No events listed!

Class lists due to Nancy & Beatrice

Teaching preference due to all teachers.

Report cards are due.

- PD Calendar -

What's coming up?

6/3 - No PD - report card prep & planning for SLCs

6/5 - 15-16 SY class lists due to Nancy & Beatrice

*15-16 SY teaching assignments due to teachers

*Report card window closes

6/8-11 SLCs & report cards printed & given to teachers

6/12 - Staff luncheon & CICO

Summer Professional Development

Please sign-up through OUSD On-Track for the following summer professional learning opportunities:

Elem. NextGen Science & Language Development Institute

WHO: PK-5 Teachers of Language Learners, with preference given to Science Focus Schools (60 teachers max)

WHAT: NGSS Science, Language Development & Unit Planning

WHEN: Tues., June 16 - Fri., June 19, 9:00 am – 3:30 pm

WHERE: Manzanita SEED, 2409 E. 27th Street

HOW: Register via OnTrack (Coming soon!); Paid @ $150/Day

CONTACT: Dale.Rogers-Eilers@ousd.ca.k12.us (ELLMA) or Claudio.Vargas@ousd.k12.ca.us (Science)

ILT CCSS Retreat (Hosted by OUSD)

This is a required training to provide the necessary time for school teams to learn and plan together on the following topics:

1. Results Based Professional Development

2. Positive School Culture and Climate

3. Aligning Scope and Sequence of CCSS

Who: Principals & 4 ILT members.

Location: Chabot Space and Science Center, 10000 Skyline Blvd, Oakland, CA 94619

Dates: Elementary June 15th and 16th*

Time: 8 AM - 4 PM

Food: Breakfast & Lunch provided daily

Payment: Teachers will be paid the teacher leader rate of $30.12 an hour

Next Steps: Register on "On Track" under the title: Common Core