APA Formatting & Style Guide - 6th

A Publication of the Trocaire College Libraries

APA Paper Formatting

IMPORTANT: Set up your paper before you begin typing it!


  • 8.5x 11 in. paper
  • 1 in. margins all around
  • 12 pt. Times New Roman font
  • The paper is to be double spaced
  • All pages are numbered
  • The Running head is necessary on all pages of your paper
  • On the cover sheet, the words Running head precede a brief version of the paper title written in all caps.
  • Running head: BRIEF VERSION OF THE TITLE
  • On the remaining pages of the paper, the all caps brief version of the title just appears without Running head before it
  • The body of the paper begins with the complete title centered at the top of the page

  • The paragraphs are indented throughout the paper (use tab key)

  • Or check out our template at: https://library.trocaire.edu/services/studentservices/citationhelp/
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Abstract

● You may be asked to include an abstract in your assignment. If you are doing a

literature review, or your instructor does not require one, you can move to the next

section.

● An abstract of your paper appears on page 2. This is a summary of your entire paper.

This should include an overview of your topic, the research you conducted and the overall

findings you had. The abstract is a paragraph long and contains 150 – 250 words.

● Keywords are found at the bottom. They are indented (use tab key) and separated by

commas. Think of them as the words people would use to search for your article in a

database.

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In-Text Citations

  • If you use something word for word, you must cite your quotation.
  • The quotation must be in quotes, followed by the citation.
  • Direct quotes from print sources (books, journals, magazines) use author, year the work was published and page number. eBooks and articles from databases can also be cited this way.
  • Long quotations (40 or more words) are placed in a separate block text.
  • If you paraphrase an author’s work (write it in your own words), you must cite your source.
  • The author’s name should appear in the paraphrase.
  • All authors, up to 5, must be listed in your citation.
  • A webpage within a website is cited by author and date.
  • Use n.d. if there is no date available.
  • Use the title of the article/webpage in quotations if no author is available.
  • For longer works: films, websites – use the title in italics.
  • See Purdue OWL’s APA Guide for additional in-text citation information.

Books, eBooks, Journal Articles (online or print)


“Direct quote from author(s)” (author, year, page number or n/a if none exists).


Direct quote (for 1-2 authors):

“To some New York is just a city, to a New Yorker it is paradise on Earth” (Collins, 2012, p. 11) .

Direct quote (for 3-5 authors): Initial citation

"The freedom to do what you love does not happen for many people" (Edwards, Tabb & Mix, 2007, p. 72)

Direct quote (for 3-5 authors): Subsequent citation

"The freedom to do what you love does not happen for many people" (Edwards et al. 2007, p. 72)

Direct quote (for 6 or more authors):

"Remix culture is not a new phenomenon (Anderson et al., 2014, p. 44)


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When paraphrasing, use the author’s name(s) and (year).


Paraphrasing (for 1-2 authors):

Collins (2012) states that New York is a paradise for those living there.

Paraphrasing (for 3-5 authors): Initial citation

Edwards, Tabb, and Mix (2007) believed that the freedom to do what you love is not common for most people.

Paraphrasing (for 3-5 authors): Subsequent citation

Edwards, et al. (2007) believe that the freedom to do what you love is not common for most people.

Paraphrasing (for 6 or more authors):

Anderson et al. (2014) do not find remix culture to be a new development.

Webpages (section of a website) or whole website:
(follow the 1-2 author rule, 3-5 author rule and 6 or more author rule as stated above)

“Direct quote from author” (author, date webpage (or website) created/updated)

“Some may say that all suburbs are the same. That person would be a liar” (Avery, 2010).


“Change is something that happens whether we wish it to or not” (James, Alexander, & Taylor, 2013).


“Always check your citations and your sources before accepting something as fact” (Ortiz et al., 2015).


If paraphrasing with known author follow with (date webpage (or website), created/updated)

Avery (2010) states that people who believe all suburbs are the same are liars.


James, Alexander, and Taylor (2013) believed changes happen regardless of what we wish.


Ortiz et al. (2015) preached fact checking through sources and citations.


If paraphrasing and no author is found for the webpage, end with ("webpage title", date created/updated)
People who believe all suburbs are the same are liars (“It’s not just a subdivision”, 2010).


If paraphrasing and no author is found for the website, end with (website, date)

Pigeons are thought to be among the first locavores and recyclers in the green movement (NY life, 2012).

References Page

  • References is placed on the top of the page and centered.
  • Like the rest of your paper this is double spaced.
  • The Running head also appears on this page.
  • List all of your citations alphabetically. If there are several by the same author, list them chronologically from the oldest title to the most recent title.
  • The second and subsequent lines of each citation are indented (hanging indent).
  • Hanging indent: When done with all the references, highlight the text and click: CRTL+T.
  • All authors, up to 7, must be listed in your citation.

  • Authors are listed by Last name, Initials. (if listed).
  • Do not use abbreviations, write out the full titles of materials used.
  • For books, capitalize the first word in the title. Capitalize proper nouns. The title is in italics.
  • For periodical titles (journals, magazines, newspapers and newsletters) use the title as it appears, with capitalization and lowercase. The title is in italics.
  • For articles capitalize only the first word of the title.
  • URLs for websites and journal articles accessed online must be listed.
  • See Purdue OWL’s APA Guide for additional reference citation information.

The hanging indent will not appear in any of these examples due to webpage formatting.

Books:


Author’s Last Name, Initials. (Year). Title. City of Publication, State Abbreviation: Publishing company.


**For publishers outside of the United States use city of publication followed by the country.

** Up to 7 authors must be listed. If 8 or more authors, list the first 6 followed by 3 ellipsis pints (...) then the final author.


Atwood, M. (1998). The handmaid’s tale. New York, NY: Anchor Books.


American Psychological Association. (2010). Publication manual of the American Psychological Association (6th ed.). Washington, DC: American Psychological Association.


Posamentier, A.S. & Thaller, B. (2015). Numbers. Amherst, NY: Prometheus Books.


Deery, R., Denny, E., & Letherby, G. (2015). Sociology for midwives. Cambridge, United Kingdom: Polity Press.

eBooks:


Author’s Last Name, Initials. (Year). Title. Retrieved from complete URL of eBooks site


** Up to 7 authors must be listed. If 8 or more authors, list the first 6 followed by 3 ellipsis pints (...) then the final author.


Boulton, C. (2013). Encyclopaedia of brewing. Retrieved from http://ny3r.eblib.com.ezproxy.trocaire.edu:2048/patron/FullRecord.aspx?p=1204057


Tolley, K.A. & Herrel, A. (2013). The biology of chameleons. Retrieved from http://www.eblib.com

Journal Article, Magazine, Newspaper (database/online):


Author’s Last Name, Initials. (Year). Title of article in database. Journal Title, Volume(Issue if available). Retrieved from complete URL of database


** Up to 7 authors must be listed. If 8 or more authors, list the first 6 followed by 3 ellipsis pints (...) then the final author.


Lund, J.R. (2011). Best practices from a library cat. The Bottom Line, 24(1). Retrieved from http://ezproxy.trocaire.edu:2048/login?url=http://search.proquest.com/docview/868912395?accountid=25948


Salmon, J., Timperio, A., Chu, B., & Veitch, J. (2010). Dog ownership, dog walking, and children's and parents' physical activity. Research Quarterly for Exercise and Sport, 81(3), 264-271. Retrieved from http://ezproxy.trocaire.edu:2048/login?url=http://search.proquest.com/docview/751606452?accountid=25948.

Journal Article, Magazine, Newspaper (print):


Author’s Last Name, Initials. (Year). Title of journal article. Journal Title, Volume(Issue), pages. doi (if assigned to the article).


** Up to 7 authors must be listed. If 8 or more authors, list the first 6 followed by 3 ellipsis pints (...) then the final author.


Lund, J. R. (2011). Best practices from a library cat. The Bottom Line, 24(1), 49-50. doi: http://dx.doi.org/10.1108/08880451111142060


Salmon, J., Timperio, A., Chu, B., & Veitch, J. (2010). Dog ownership, dog walking, and children's and parents' physical activity. Research Quarterly for Exercise and Sport, 81(3), 264-271.

Webpages (section of a website) or whole website:

(follow the 1-2 author rule, 3-5 author rule and 6 or more author rule as stated above)


Website

Author’s Last Name, Initials. (year, month day). Title of website. Retrieved from complete URL of website


If no author listed, use:

Title of website (year, month, day). Retrieved from...


Mayo Clinic Staff. (2017, August 4) Chickenpox. Retrieved from

http://www.mayoclinic.org/diseases-conditions/chickenpox/symptoms-causes/syc-20351282



Webpage

Title of page within website. (year, month day). Title of website. Retrieved from complete URL of website with webpage you are using


Ebola Vaccines. (2016, February, 26). NIAID. Retrieved from https://www.niaid.nih.gov/diseases-conditions/ebola-vaccines

Streaming Video (library video database, Internet or NetFlix):


Producer's Last Name, Initials. (Producer), & Director's Last Name, Initials. (Director). (Year). Title of video [Medium of publication- Video file, Motion picture, Educational film]. Country of origin: Production Studio. Retrieved from complete URL of website with webpage you are using


Shenson, W. (Producer) & Lester, R. (Director). (1964). A Hard Day's Night [Video file]. United Kingdom: United Artists. Retrieved from http://kanopystreaming.com

YouTube:


Author’s Last Name, Initials. [screen name, if known]. (Year, month day). Title of video [Video File]. Retrieved from complete URL of the specific video


Project Information Literacy. [Project InfoLit]. (2013, November 13). The Freshman Studies [Video File]. Retrieved from https://youtu.be/BWNGZUa952A

DVD or Blu-ray:


Executive Producer’s Last Name, Initials. (Producer), & Director’s Last Name, Initials. (Director). (Year of release). Title of movie [DVD]. Country of origin: Production Studio.


Dey, D. (Producer), & Cianfrance, D. (Director). (2010). Blue valentine [DVD]. United States: Weinstein Company.


Injoy Videos (Producer). (2008). Positions for labor [DVD]. United States: Injoy Videos.

PowerPoint or Lecture Notes online:


Author’s Last Name, Initials. (Date). Title of presentation [PowerPoint slides/SlideShare presentation]. Retrieved from complete URL for PowerPoint


Oakleaf, M.J. (2012, June). A multi-institution study of rubric assessment: lessons lived & learned [PowerPoint slides]. Retrieved from http://meganoakleaf.info/railsaalhe2012.pdf


Malone, E. & Young, J. (2014, April 2). The UX of sales [SlideShare presentation]. Retrieved from http://www.slideshare.net/emalone/ux-of-sales-ia-summit-2014

Wikipedia and Other Wikis:


Article Title. (n.d.). In Wikipedia. Retrieved date, from complete URL


Doctor Who. (n.d.). In Wikipedia. Retrieved April 12, 2015, from https://en.wikipedia.org/wiki/Doctor_Who


**Please note that wikis, such as Wikipedia, are constantly changing due to their ability to be edited by anyone in the public. Information may not be correct and may be added or removed from the site without advanced notice. This is why (n.d.) is used; as there is no date to verify the information contained within the site.

Guide created by Keri Thomas-Whiteside and Cindy Seitz, updated Fall 2017

This work is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.