Covington Place Newsletter
Special Edition - 12/29/17
2018 BRINGS ELECTIONS FOR NEW HOA BOARD OF DIRECTORS
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There will be 5 positions up for election this year!
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At this time, Pat Showalter, Faye Brown, and Chris Branan are not running for re-election.
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Brooke Woodall is planning to run for re-election. Kaye Plitt is undecided.
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There are 4 two-year term positions and 1 one-year term position open for election.
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If you would like to serve your community as a HOA Board Member, please send a recent headshot photo and a short Bio (2-3 sentences) to Pat Showalter. Please indicate if you would like to run for two-years or one-year.
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Pat's email address is pshowalter@lsspec.com.
SPECIAL MEETING ON AMENITIES!
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The meeting will take place as follows:
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January 11th at 6:30pm at the Pool Clubhouse.
ANNUAL HOA MEETING DATE SET
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February 13th at the Village Grill.
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Appetizers will be available at 6:00pm.
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The meeting will begin at 7:00pm.
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Please plan to attend so that you can hear first-hand about the latest information dealing with our HOA.
2018 GENERAL ASSESSMENT REMINDER
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As a reminder, here is the payment schedule for your HOA dues:
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January 1, 2018 - $480 due
April 1, 2018 - $240 due
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Total assessment for 2018 is $720.
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If you wish to pay monthly, please go to HOA Butler at https://gm.cincweb.com/ and sign up. Monthly payments must be made in advance of the due date.
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If you wish to pay it all at once or in advance, you may do so.
NEW COVINGTON PLACE WEBSITE - Phase 1
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Phase 1 is now up and running. Check it out!
OUR NEWSLETTER IS A QUARTERLY PUBLICATION
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On occasion, a special edition will come out between the quarterly editions when there is news that cannot wait for the next edition. These special editions will be the exception and not a regular issue.
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Between editions, it is recommended that residents join our Facebook Page for any more current information that needs to be distributed.
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Please read the information in JOIN OUR FACEBOOK PAGE below for information on joining.
JOIN OUR FACEBOOK PAGE:
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Newsletters are quarterly now and come out after each quarterly HOA Meeting. In order to stay up-to-date on neighborhood news between issues, you are encouraged to join our FB Page.
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Search "Covington Place Neighborhood Announcements" and you should find us.
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You will be REQUIRED to answer the 3 questions which ask for your street address so that we can verify that you are indeed a resident of CP. If you do not answer the 3 questions, your request will be automatically denied.
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We receive member requests every week from people all over the place and we only allow CURRENT RESIDENTS to be a member of our Page. As residents move away, they are removed from the list. Family members and friends who don't actually live in our neighborhood are not allowed to join our FB page. Our only exception is the Covington Police who are helping to keep our neighborhood safe.
OVERNIGHT VISITORS & CAMPERS/RVs PARKED IN THE STREET or AT POOL PARKING LOT - VISITOR PARKING PASS REQUIRED - NO EXCEPTIONS
Leaving unmarked cars parked in the Pool Parking Lot during the day or overnight is not allowed. If vehicles do not have a Green Vehicle Sticker on them then they MUST have a Visitor Parking Pass on them to keep from being towed. NOTE: If you see a non-resident vehicle parked at the Pool Parking Lot during the day or night, please call the Covington Police to come and check it out.
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If you need a Visitor Parking Pass Template, please sign in to HOA Butler and print it from Community Documents and Information.
GREEN VEHICLE STICKERS - IT'S ALL ABOUT NEIGHBORHOOD SAFETY!
If you do not have a Green Vehicle Sticker on each of your vehicles, please send an email to l_seabolt@hotmail.com providing your Name, Street Address, and the Number of Vehicles you have and they will be delivered to your mailbox.
If you would like a sticker for your golf cart too, please make that request as this is a great idea since many residents drive their golf carts to the pool.
GOT A QUESTION? ASK A BOARD MEMBER!
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Also, every resident should have received an eCopy of the HOA HANDBOOK in April. Always refer to that newsletter for the majority of your questions. If you did not receive a copy, please send an email to tp81854@yahoo.com and one will be forwarded to you.
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Also, just about every phone number you could ever need is included in this Newsletter near the bottom. Check it out!
OFFICIAL HOA ADVERTISING DISCLAIMER
2017-2018 BOARD MEMBERS CONTACT INFO:
Feel free to contact any Board Member with any questions you may have regarding our neighborhood. They are here to serve you and our community. Their email addresses are just below their photos.
PAT SHOWALTER
CHAIRMAN
Term expires in 2018FAYE BROWN-STONE
BROOKE WOODALL
MEMBER MANAGER
Term expires in 2018CHRIS BRANAN
MAINTENANCE MANAGER
Term expires in 2018BRIAN DEAN
TREASURER
Term expires in 2019PERRI FUTO
CO-CHAIR
Term expires in 2019KAYE PLITT
COMMUNICATIONS MANAGER
** Filling term of Susie Keck until 2018 Annual HOA meetingIMPORTANT CP HOA PHONE NUMBERS:
- Sentry Management is the umbrella over 2 divisions: Subdivision Services and Grace Management; the 2 divisions cover different aspects of our HOA business
- Subdivision Services - 678-284-0244 - contact them for these items: obtain/replace a pool/tennis key card, report/respond to covenant violations, report issues at the pool/tennis courts/playground, anything related to safety/security, etc.
- Grace Management - 770-389-6528 - contact them for these items: your HOAButler account, anything to do with your HOA account, Architectural Review (ARC) Request, etc.
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Architecture Review Applications (ARA) - go to HOAButler or contact Sentry at AtlantasouthARC@sentrymgt.com or 770-389-6528 (office) or 770-506-8430 (Fax). Also, copy pgfuto@gmail.com to help speed up the request.
Mailbox Repair/Replacement - Approved mailboxes can be ordered individually as a system (i.e. an entire mailbox set-up) or as individual components for replacement directly from Imperial Mailbox Systems out of Millbrook Alabama. Their phone number is 800-647-0777 and their sales people are very helpful. The website is www.imperialmailboxsystems.com. The system that we have is 620K Black. See additional information HOA Handbook.
Clubhouse Rental - the clubhouse is available to all residents to rent for private parties; no corporate events or non-resident parties allowed; $75 fee during Pool Season, $50 fee during remainder of year; Rules & Regulations available; some restrictions on dates/times of availability; Contact Kaye Plitt at Kayep1030@gmail.com
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Green Vehicle Stickers - Send email to l_seabolt@hotmail.com and provide street address and number of vehicles; place them on the rear window of each vehicle; they are available for golf carts too and should be placed on the windshield
Social Committee - Brooke Woodall, brookedwoodall@gmail.com
Welcome Committee - Derice Mouzon, dmouzon99@gmail.com or 585-503-9924. If you have new neighbors, please let Derice know so that they can be welcomed.
REEF Pool Management - 770-389-9999 - to report any problems with the pool during Pool Season (ex. chemicals, cleanliness, fecal matter, etc.)
Tennis Courts are accessed via the same Pool Card that opens the pool gate. The tennis courts are available for residents and their guests only. Guests must be accompanied by a resident at all times. Leagues or Teams are not allowed. Rules of etiquette were included in the HANDBOOK so please refer to them if you have any questions.
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Street Light Outage - City of Covington, 770-385-2000, use Option '0' and speak to a Customer Service Agent to report the outage and have a repair ticket created.
FREE ADS FOR RESIDENTS WHO OWN A BUSINESS
Our HOA offers residents who own a business the opportunity to reach over 340+ resident email addresses via our Newsletter and our Facebook Page. Our average weekly reach is over 425 views.
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Here's how it works:
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For Residents who own a business:
- No charge to run an Ad
- A print-ready Ad in JPEG format is required
- We'll run it several times if requested
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For Non-Residents to place an Ad:
- $25 to run 4 times
- A print-ready Ad in JPEG format is required
- Payable in cash or check payable to CPHOA. Payment sent c/o Susie Keck, 8110 Crestview Drive, Covington 30014
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All Ad JPEGS must be emailed prior to any Saturday to tp81854@yahoo.com in order to be placed in the next issue of the Newsletter. Please make sure that your Ad is clear and legible before sending your JPEG.
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Paid for Ads will be posted to our FB Page by someone on our Communications Team only. If an Ad appears on our FB Page that doesn't belong to a resident and hasn't been pre-paid for, it will be deleted.
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If you have any questions, please email susiekeck60@gmail.com or tp81854@yahoo.com for details.