EANS I and II Information

Emergency Assistance to NonPublic Schools (EANS)

Program Purpose:

The purpose of the EANS program is to provide services or assistance to eligible private nonprofit schools (PNPs) to address educational disruptions caused by COVID-19. By creating a separate reservation of funds for this purpose, Congress reiterated the need for PNPs to participate in emergency education relief programs by establishing a separate program under GEER II, rather than relying on the equitable services requirements that typically apply to elementary and secondary formula grant programs. Consequently, school districts are not required to provide equitable services for funds received under the CRRSA Act, though equitable services requirements continue to apply to CARES Act ESSER I program.

Class Wallet Contact Information



  • Call (877) 969-5536 ext. 6

ClassWallet Customer support hours:

Monday – Friday: 8 AM to 8 PM EST

Saturday: 10 AM to 4 PM EST

Important Links

Class Wallet


EANS I Reimbursement

(March 13, 2020 until end of grant)


EANS I and EANS II Direct Pay to Vendor

(Request for Region 10 to procure on behalf of the school)

(EANS I until end of grant)

(EANS II August 2022-September 30, 2024)



Region 10 EANS Website


Texas Education Agency EANS Website


Inventory Received (formerly Materials Delivery)


Office Hours

Tuesdays, 10:00am-11:00am

January 10, 2023

Wednesday, January 25, 2023

February 7, 2023

February 21, 2023

March 7, 2023

March 28, 2023

April 11, 2023

April 25, 2023

May 9, 2023

May23, 2023



Sign Up to receive EANS related emails

Professional Development and/or Coaching Instructional Staff

When submitting request for Professional Development submit the following in Class Wallet:

  • an agenda (date, time, location, items covered, etc.)
  • description of professional development
  • invoice
  • participants name

After Professional Development has occurred, submit an attendance sheet in the Inventory Received Form on Class Wallet.

EANS FLEXIBILITY

Guidance from the U.S. Department of Education and Texas Education Agency gives private non-public schools in Texas the FLEXIBILITY to spend their EANS I funds the way they see best to meet the unique needs of each school as a result of Covid 19. All request must be allowable per the terms of the grant, reasonable and necessary; however schools are not limited to items in their approved application. Schools no longer need to request a Special Circumstance to spend funds in a category that was not approved on their application.


In Class Wallet each school has a total allocation for EANS I and/or EANS II. Class Wallet allows schools the FLEXIBILITY to spend their allocation:

  • in ANY category or section (reimbursement or procurement), (round 1 and/or round 2), (PPE, air purifiers, ed tech, etc.) regardless of the approved EANS I application(s).
  • in ANY category or section (procurement ONLY) regardless of the approved EANS II application.


The following categories are for Reimbursement (EANS I ONLY):

  • Supplies to sanitize, disinfect and clean school facilities,
  • Personal protective equipment (PPE),
  • Improving Ventilation systems, including windows or portable air purification systems.
  • Physical barriers to facilitate social distancing,
  • Other materials, supplies or equipment recommended by the CDC for reopening and operation of school facilities to effectively maintain health and safety,
  • Expanding Capacity to administer coronavirus testing to effectively monitor suppress the virus
  • Educational technology,
  • Leasing sites or spaces to ensure safe social distancing, AND
  • Reasonable transportation cost.


The following categories are for Direct Pay (EANS I & EANS II):

  • Supplies to sanitize, disinfect and clean school facilities,
  • Personal protective equipment (PPE),
  • Improving Ventilation systems, including windows or portable air purification systems.
  • Physical barriers to facilitate social distancing,
  • Other materials, supplies or equipment recommended by the CDC for reopening and operation of school facilities to effectively maintain health and safety,
  • Expanding Capacity to administer coronavirus testing to effectively monitor suppress the virus
  • Educational technology,
  • Leasing sites or spaces to ensure safe social distancing, AND
  • Reasonable transportation cost.
  • *Redeveloping instructional plans for remote or hybrid learning or to address learning loss,
  • *Initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss, AND
  • *Training and professional development for staff on sanitization, the use of PPE, and minimizing the spread of infectious diseases.

*This category is only available for Direct Pay.

EANS LaserFiche Interactive Videos

EANS II Allowable Services and Assistance

List of SOME allowable Services and Assistance for both EANS I and EANS II

Reminders

● Equipment purchased with EANS funds must be used for grant purposes only and cannot be used in religious instruction or activities (limited to secular, neutral, and non-ideological purposes).

● Equipment purchased with EANS funds is the property of Region 10 and is at the private school on a loan.

● Non-public schools will submit an inventory of equipment and a physical inventory will be conducted of inventory at least once each calendar year.

● Equipment purchased or reimbursed with EANS funds is now the property of Region 10, that it will be added to the campus EANS inventory, and it is subject to collection at the end of the grant period.

Direct Pay Ongoing Services

School Responsibilities


  • Verify employee time sheet,
  • Upload verified time sheet into Class Wallet, AND
  • Upload invoice into Class Wallet
  • Prior Approval is needed for any services offered when school is not in session. (ie weekends, holiday breaks, summer, etc).


Vendor Responsibilities:


  • Provide school invoice (at least monthly)
  • Provide school time sheet for each employee (at least monthly)
  • Provide Criminal Background Information to Region 10. Services can NOT begin until you receive an approved email from Region 10.


Region 10 Responsibilities


  • Provide Criminal Background Information to Vendors Weekly
  • Approve request within 21 business days in Class Wallet

Subscription/Warranty

All subscriptions and/or warranties must end on or before the last data of the grant:


  • EANS I subscriptions and/or warranties must end on or before November 30, 2024.
  • EANS II subscriptions and/or warranties must end on or before November 30, 2025.

D3 ProTips

  • Region 10 places the order on behalf of the school
  • Vendor must be register in Class Wallet
  • For a vendor to register in Class Wallet the school provides the vendor a link
  • School must upload an appropriate Quote.
  • Make sure items requesting match the intent of the grant.
  • Region 10 can NOT employ anyone with EANS funding. Schools MUST use a 3rd party vendor.

Vendor Information D3

  • Schools can use the vendor of their choice.
  • Vendor must be a vendor in Class Wallet.
  • There is no approved vendor list for EANS Texas.

  • Region 10 will do everything that is reasonable to accommodate the vendor the non-public schools chooses. If that is not an option, then the ESC will negotiate and discuss alternatives with the non-public school to provide those services.

Pro Tips

  • Verify that the receipts or invoices are within the correct dates.

  • Request the exact amount on the receipt or invoice, do NOT round up/down.

  • Verify the items you are requesting reimbursement or services for are on your APPROVED Application.

  • Submit D2 on a monthly basis.
  • Update Authorized Official with Class Wallet.

  • Keep an updated copy of application, and submissions.

  • Read Weekly Updates for ALL EANS Updates.

  • Submit D3 request before ordering items or beginning services.

  • Include a proposal or quote for D3.
  • EANS 2 is for D3-Procurement- ONLY.
  • Reimbursement of Expenses (occurring March 13, 2020, through the end of the grant)

Terminology

Reasonable

Those costs that are consistent with prudent business practice and comparable to current market value.

Allowable

Allowable Activities and Use of Funds (see specific grant).

Allocable

The cost is in accordance with the relative benefits received if it is treated consistently with other costs incurred for the same purposes in like circumstances.

Mark Your Calendars


  • September 30, 2023: End of EANS I grant
  • September 30, 2024: End of EANS II grant