Charlemagne eNews

March 15, 2020

Dear Charlemagne Families:

We hope everyone is staying healthy and occupied during this extension of spring break-- wishing you lots of outdoor and family time with some good books to follow! This will be the last e-News until we have more information about returning to school.

COVID-19 Updates and How It Will Affect Charlemagne

By now, you most likely have seen news from the state of Oregon and our district-- the most recent district communication is pasted below and can be found here:

The following events and activities will be canceled in accordance with the new guidelines:

  • School cancelled March 16-31

  • PTO general meeting canceled

  • Science fair canceled

  • Kindergarten orientation canceled

  • Soirée in-person event cancelled - stay tuned for additional information when available.

In these extraordinary circumstances, we deeply appreciate the partnerships we have with our families and the trust that has built up over the years. Many thanks for staying informed and keeping your students reassured. As new information emerges, we’ll stay in touch.

Supports for Students During School Closure

We want to share some important information regarding the statewide school closure from March 16–31 and how it will impact 4J students. We understand the hardship this school closure will be for many families, especially those who rely on their schools for meals and a safe place for children to be during the day, as well as for education. To help ease the strain, the district is offering free meals to-go from several sites and our school-based health centers will remain open next week.

School Meals

Free grab-and-go meals will be available for all students and youth 18 and younger at several sites across the district next week. Families can choose the location that is most convenient for them, regardless of where they live or attend school.

Dates: Monday–Friday, March 16–20

Hours: 11 a.m.–12 p.m.


• Arts & Technology Academy, 1650 West 22nd Ave. (back roll up doors)

• Awbrey Park Elementary School, 158 Spring Creek Dr.

• ECCO, 200 N. Monroe St. (lobby)

• Holt Elementary School, 770 Calvin St. (cafeteria doors)

• Howard Elementary School, 700 Howard Ave. (lobby)

• South Eugene High School, 400 East 19th Ave. (cafeteria doors)

Student Healthcare

School-based health centers at Churchill and North Eugene high schools will be open next week to provide healthcare to 4J students. The health centers can bill private insurance and the Oregon Health Plan, and will also provide treatment for those unable to afford medical care. Please call the clinics to schedule appointments. Churchill: 541-790-5227 • North Eugene: 541-790-4445

Mental Health & Social Services

HOOTS (Helping Out Our Teens in Schools), a community partner that provides mobile crisis response support to 4J and other high schools, will offer mental health support by phone for high school students, families and staff while schools are closed. Staff are able to provide short-term counseling, resource referrals and Oregon Health Plan signup. Available weekdays 9 a.m.–4 p.m. at 541-246-2342.

The White Bird Crisis Line will continue to be accessible 24/7 by phone at 541-687-4000. 15th Night will also be continuing to offer support and resources for unhoused youth and those working with them via phone and text at 541-246-4046. Many other social services in the area are also working on providing phone or virtual services.

School Activities and Events Canceled

Teaching and learning: The district has created a task force to develop plans for potential student distance learning in the event of an extended school closure. We are not implementing distance learning during the school closure in March.

Parent meetings: Parent meetings scheduled during the school closure, including IEP meetings and conference calls, will be rescheduled.

Athletics: Oregon School Activities Association (OSAA) has suspended all athletics and activities effective immediately.

4J facility use: All facility use by student activities and outside groups is halted, including childcare programs. (Exception: SAT tests are continuing this morning.)

Self Care and Prevention

During the break, we encourage everyone in our community to follow recommended practices by washing hands frequently, covering mouths when coughing or sneezing, staying home when sick, and avoiding large gatherings. Higher-risk individuals—people over 60 and those with pre-existing cardio, respiratory and immune conditions—are especially urged to avoid large gatherings, limit close contact, keep away from others who are sick, and take other precautions.

People experiencing fever, flu or cold symptoms should stay at home until well after they are symptom-free without the use of medication. If you are concerned about symptoms, please consult your healthcare provider.

Aside from the physical prevention components, we encourage you to use this time to find unique ways to connect, express gratitude and share joy. Protecting our mental well-being is equally impacting in times of crisis.

Next Steps for 4J

We will continue to monitor this dynamic public health situation and provide updates during this extended break. We all hope this closure will be successful in helping to combat the coronavirus. We look forward to being able to return to school with our students and staff healthy and ready for learning. Thank you for your support and understanding during this challenging time for our schools and our community.

Spring Soiree

In keeping with recent guidelines recommending against large gatherings, we are canceling this year’s Soiree. Depending upon how events unfold, we may instead have an online event that can be attended virtually. We will provide more details as we have more information. While our fundraiser is important for insuring we can have instructional aides and interns in our classrooms, we also want to be sensitive to the fact that this may be a difficult next few weeks for our community and we can't predict what the ultimate financial disruption may be in our city and nation.

PTO Meeting

No PTO meeting March 17. Stay tuned for updates via email and Facebook.

Ace Awards-- Nominate a Champion Educator!

Award nominations for staff and volunteers are being accepted from March 1–31.

Exceptional people make a difference for students every day in our 4J schools. Nominating a teacher, classified employee, administrator or volunteer for the ACE Awards is a wonderful way to honor their talent, caring and dedication. It's quick and easy! Nominations are due Tuesday, March 31.

More information and to nominate someone, click here.

OnPoint Excellence In Education Teacher of the Year Nominations

Help us award up to $100,000!

OnPoint has always believed that investing in education is one of the best ways to build thriving communities. That's why we created the OnPoint Prize for Excellence in Education. This year, the program will award up to $100,000 to local teachers and schools, including increased Community Builder prizes!

We have an incredible teaching staff at Charlemagne! Please consider nominating a Teacher here.

Stay well and we look forward to resuming school as soon as we can!

ErinMarie Langsdorf and Jenny Jonak

PTO Co-Chairs