Office of School Counseling

Friday Sendoff - January 31, 2020

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MUST DO ITEMS - Please read this section carefully

Upcoming Meetings

Elementary Counselors Meeting

Wednesday, Feb. 19th, 9am-12pm

323 Sollers Point Road

Dundalk, MD

This is a mandatory meeting for all elementary school counselors, which includes schools with more than one elementary counselor.

High School Chairs Meeting

Thursday, Feb. 27th, 8-11am

11640 Crossroads Circle

Middle River, MD

This is a mandatory meting for all high school department chairs.

Middle School Chairs Meeting

Thursday, Feb. 27th, 12-3pm

11640 Crossroads Circle

Middle River, MD

This is a mandatory meeting for all middle school department chairs.


Stakeholder Survey

The Stakeholder Survey opened on Monday, January 27, 2020 and will close on Sunday, March 1, 2020. Attached below is a flyer to give you easy access to the survey.

**NEW** School Counselor Substitutes

Due to recent confusion with the substitute application and assignment process, our office will assign subs to schools in need of coverage. Temp services will process applicants and refer counselors and principals to our office for a placement. If you will need sub coverage at any point in the year, let your Specialist know as soon as you can. Please do not interview any candidates at your school for counselor sub positions as they will be assigned from our office only.

**NEW** National School Counseling Week

Below are a few resources to share with your schools about the role of the counselors. We've also added things you can do to celebrate #NSCW2020

Keep an eye on the BCPS headlines next week for some familiar faces!

**NEW** MSDE Related Service Audit - If you are on an IEP for counseling services, please be sure that you are entering the notes in Service Capture. If you haven't had Service Capture training and are not able to enter the notes, please keep a paper record and give them to someone in your building who can enter them for you. This will avoid any "flags" in SPS.

**NEW** Certification Renewal - If you are within one year of your certificate expiring, you should touch base with the certification office to ensure you have what you need to remain employed. The certification office sends a letter to you and your principal alerting you to your pending expiration date. They can provide you with a growth chart so you know what's on file leading to your renewal. This is a great opportunity to utilize the certification worksheet in your school counseling program plan. It is your responsibility to maintain CEU's after our PD's and submit all information before certification. The Office of School Counseling we will not be able to research old CEU forms beyond 2018.

Please see the attached samples and information regarding certification, Lauryn's Law and ancillary credits needed for renewal. Knowing certification requirements is the responsibility of the certificate holder.

**NEW** MSDE Certificate document - If you have a MSDE portal account, you may access and print your certificate via the Educator portal at or request a copy from MSDE by filling out the Official Certificate Request form found at

SAVE THE DATE!!! The annual Thelma T. Daley Summer Academy will be held on August 21st and 24th. The tentative location is Loyola Graduate Center in Timonium. FREE CEU's will be available for all sessions. Topics will be announced in the coming months.

Welcome back Mike Linkins!! We're happy to announce that Mike Linkins will be back to facilitate site visits again this year. Those schools who haven't had a visit, will receive an email directly from Mike to schedule a time that is convenient for you and/or your department.

Name Changes - If you have a name change that results in an email change or not, please let Sharon know so she can update our records.

Office of Certification Contact Information

For information about recertification, growth charts and tuition, PD and conference reimbursements

Elementary Counselors

Managing Behavior in Kindergarten Groups Check out Counselor Keri's 6 tips for small group counseling with kindergartners!

Middle School Counselors

The link to the February College and Career Newsletter is:

Please share with students, staff, parents, and stakeholders!

Great video for students interested in a career as a technician Think you know what it’s like being a technician? See what a day in the life of a race team mechanic and Cat® dealer technician is really like in their Tech Swap series. This video is short enough to show in a 6 year plan session!

High School Counselors

**NEW** 6 week Summer Volunteer Opportunity at the Maryland Zoo Through this unique training program teens and young adults with disabilities are given the opportunity to build prevocational skills through volunteer experiences. These experiences designed through a series of workshops, as well as a potential six week volunteer opportunity help individuals explore personal abilities, challenges and skills related to personal independence and development needed for future successful employment and life opportunities.

All registered participants will engage in a two part workshop series at The IMAGE Center embarking on job exploration and prevocational skill building. This workshop series will conclude with a shadow day at The Maryland Zoo in Baltimore where participants will live in the day of a zoo volunteer, have their skills put to the test and will even interview for a six week volunteer opportunity. All interested participants must complete the online registration and commit to the workshops and shadow days. Questions should be directed to

**NEW** BCPS Scholarship Loan Program now available in Naviance. is designed to encourage and assist new graduates of the Baltimore County Public Schools to consider a professional career in education. After earning a degree from an approved Maryland teacher education program, these former Baltimore County Public Schools students will return to BCPS as teachers and role models for students. This program will provide a $4,000 scholarship loan for up to four years.

Flyer is attached below.


**NEW** On Track Grade 9

On Track Grade 9 is worth five points towards a school's Maryland Report Card rating. This metric follows the cohort model. It is the percentage of 9th graders earning at least four credits in:

  • Math
  • ELA
  • Science
  • Social Studies
  • World Languages

The four credits can come from any combination of the above content areas. One thing to note is that EYLP courses do not count as students have to be on track by June.

This could be a department Closing the Gap Action Plan utilizing Schoology, the interim deficiency report and the deficiency reports.

Secondary Counselors

**NEW** Congrats to the following teams for their hard work on the trail to 100% 6 year plan completion:

Eastern Tech (70% completion)

Hereford High (74% completion)

New Town High (70% completion)

Patapsco High (75% completion)

Sparrows Point Middle (65% completion)

Congratulations to the Carver Center team who have seen 100% of their seniors!

Thank you for making this face to face time with students a priority! We truly appreciate your hard work to accomplish this goal!

**NEW** Volunteer Opportunity at Blankets for Warriors Volunteers are invited to make fleece blankets for Mercy's patients undergoing treatment. No experience needed. Join us for 2.5 hours of enjoying friendship and community service. Middle school age children and older are invited. 3/1/20 at 11:00 at Stella Maris Inc. (2300 Dulaney Valley Rd)

**NEW** Check on this month's Secondary Science Newsletter!

CCBC LEAP Programs The LEAP program provides free training and certification for Pharmacy Technician, CNA/GNA, Dental Assistant, Child Care, Logistics/Warehouse, Certified Apartment Maintenance Technician and Medical Front Office for out of school youth, ages 18-24. Each student is assigned a case manager and a job developer during their time in the program. Students also attend financial literacy, computer literacy, academic skills, and job readiness classes at CCBC. (flyers/postcards attached below)

Career Day Presenters The CCBC LEAP staff has volunteered for interview and career days at various schools throughout the County. The team enjoys speaking to students about their future goals and how CCBC can play a vital role in their professional and personal lives. Please contact ( or Julia Moon (, to schedule presentations and/or to attend career events.

Social Media Activity to Use in Lessons or Small Group Counseling Check out this free resource to use either in a lesson or in group counseling.

Secondary Department Chairs

Materials and Resources for your Counseling Program If there are materials/resources you'd like to purchase for your department to use, such as group counseling programs/curriculum, books, fidgets, parent resources, etc. We have some money in our budget to purchase these things. Please send requests/questions to Sharon Holter. Keep in mind that Amazon is not an approved vendor.

6 Year Plan Completion We are now at the halfway point in the school year. This means that your 6 year plan completion rates should be at 50%. If you are having challenges in meeting the goal of 100% completion by June, please reach out to your specialist sooner rather than later. We are here to support you!

High School Department Chairs

**NEW** Senior Warning Letters

Senior warning letters are in process from DRAA and will be available in SIS. They will communicate with schools when you're able to access them for distribution.

FAFSA Frenzy Please communicate the day/week, time(s) of the day, and location of your FAFSA Frenzy events to Sharon Holter by January 31st. This will allow us to advertise on the BCPS website.

MSDE Senior Survey - We are working with Naviance to prevent the glitches that you experienced with last year's survey. In the meantime, we're waiting to see if MSDE will make changes to the survey questions. For planning purposes, please schedule your dates after Spring break to allow them time to confirm the survey. We need 100% school participation as CTE and senior leadership reviews the information that's imported to MSDE.

College Counselors

Partial Matches - When you review your FAFSA completion list, you may notice that some seniors are a "partial" match and therefore, more information couldn't be provided. A partial match means their FAFSA entry from one of the categories below, didn't match what we uploaded from SIS:

  • DOB

To resolve partial matches, have the student open their FAFSA application so you can see what they entered in the fields above and if it matches what's in your excel document. The slightest deviation like Tom and Thomas or 01/01/2001 and 1/1/2001 may contribute to partial matches.

FAFSA Completion lists - Last week you received your MHEC FAFSA completion list from our office. In preparation for your FAFSA Frenzy event, use the list to meet with students who did not complete the FAFSA form or who's form is incomplete. Refer to the department chair note for more information. Below are links to videos that can help you and your students navigate the FAFSA form:

MHEC Financial Assistance Programs

State Financial Assistance Programs and Applications

Tuition Waiver for Unaccompanied Homeless Youth

Tuition Waiver for Foster Care Recipients

NACAC Request for Admission Application Fee Waiver

Students who have limited financial resources may use the NACAC Request for Application Fee Waiver Form when applying for college. The form — aimed at students planning to enroll in post-secondary education immediately following high school graduation — helps ensure that access to college is possible for all.

College Fly-Ins

Carnegie Mellon University - April 4-6, 2020 (for accepted students)

Bowdoin College - September 17-20, 2020 (for seniors)

Swarthmore College - for seniors

Wellesley College - for seniors

Recently Added/Updated Scholarships in Naviance

Orpheus Lodge #553 Scholarship Program

BEEF/STEM - Education Foundation Scholarship

BCPS Scholarship Loan Program

Lockheed Martin Vocational Scholarship

Relevant Bulletin Items

January 31, 2020 BCPS News Hub

BCPS News Hub is the new format for all superintendent bulletins.

Some highlights from the past week:




Professional Development

**NEW** Evolving Our Cultural Competence 3 CEU's on 3/12/20 in Dundalk.

**NEW** Through Grief and Through Growth: Promoting Support and Healing for Children and Adolescents in the Face of Loss 2 CEU's (Live Webinar) on 3/26/20

**NEW** Supervision and Leadership, Management Seminar 12 CEU's on 4/27-4/28 in Randallstown. This training will meet 12 of the 18 required CEU's to become an LCPC Board Approved Supervisor.

**NEW** College and University programs and courses - BCPS cohort courses for certification and recertification

CHAMP Training- Toxic Stress and Trauma - Informed Care (FREE) Participants will explore the various components of trauma-informed care and how to apply it to their practice. 2/12/20 at 12:30 - 5:00 in Baltimore. Click on the title to register.

**NEW** Introduction to Special Education course for certification ancillary credit requirement

Introduction to Special Education credits can be taken at any accredited college or university or as Continuing Professional Development (CPD). Below are a few options counselors can consider, however, feel free to research other institutions. If there is question whether a course satisfies the requirement, the course description may be sent to your Certification Analyst for verification.

BCPS: Goucher College Online MSDE CPD Courses

CPDV.9013.BC01 – Educating Students with Disabilities: Identification, LRE, and Effective Instruction (Session 2: March 23, 2020 to May 15, 2020)

CCBC: EDTR 107 – Introduction to Special Education

University of Phoenix: Continuing Education for Teachers


The Certification office communication states that documents must be submitted to the Office of Certification by 90 days prior to the expiration date. However, MSDE allows certificate holders to complete coursework up to June 30th. This time may be used to complete coursework. A second reminder will be sent out in April which will request for counselors to provide registration information to their assigned Certification Analyst.

Reimbursement requests may be submitted if credits are completed at a college or university. Information on the reimbursement process can be found of the Office of Certification webpage.

If you plan to attend any professional developments during the school day (outside of our mandatory meetings), you must get permission from your principal to be out of the building for that time.

Resource Roundup

Office of School Counseling Lending Library

Contact Sharon Holter to borrow any items.

Lending Library Items of the Week

Inspiration and Good News

Melanie update!

Melanie is at home resting and feeling strong. She shared with us that every nurse and doctor who found out that she works with School Counselors just raved about the work you do, and spoke about how much they appreciate and admire your presence and dedication. She's always proud to tell people she works with the BCPS School Counselors!

Putting Data Into Action at Carney Elementary!

Katie Oppenheim's Closing the Gap Action Plan to decrease suspensions and discipline referrals among a group of 4th grade boys has been a big success. She shared the following with her admin and staff to show off the School Counseling Team's hard work and the importance of teaching students about brain states and emotional regulation to set them up for success. Showing your administrators and teachers the impact we can make is a great way to advocate for your school counseling program!

Congrats to Randallstown High!

Randallstown High School will begin its first on-site CCBC class (English 101) on Tuesday, January 28th! More than 20 students are enrolled in the course! RHS is so excited to begin the partnership with CCBC for on-site courses and hope to offer a summer course and two courses in the fall semester. Thank you to the School Counselors at RHS for their advocacy and hard work to make this happen!

Mentoring and Literacy at Holabird/Norwood

Holabird Middle "Teen Trendsetters" mentor Norwood students every week after school. Students read to their mentees and work with them on literacy skills, while also making connections and building leadership skills!

Social Emotional Learning AND Literacy!

Anne Galvin combines emotional literacy and writing in her kindergarten lessons at Campfield Early Learning Center!
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BCACD Event: Identifying Students In Crisis

BIG Thank you to BCACD for putting together yet another successful PD!


Schoology Access Codes

Elementary Counseling Curriculum: M4HSN-FCFN4

Secondary Counseling Curriculum: CFBV7-B6PCM

Threat Management: Q6RHK-WHHVC

College and Career Counseling: PFZD6-65N4V

Curriculum Updates: T7BM2-R8JSC

GSA Sponsors (LGBTQ+ resources): ZMBZ-4QXP-DKC89

Contact Information

Naviance Support: 1-866-337-0080 option 2 &

Signup Genius Support:

CPS email address:

MHEC FAFSA Completion (MD CAPS):

BCPS School Counseling Pinterest

Check out our Pinterest page for ideas that will enhance your counseling program

Counselor T-Shirt Designs

Want to make a custom shirt for you or your department? Check out these svg desgins. There's a kiosk outside of Burlington in Security Mall that can make one for you.

Crisis Text Line

Free confidential crisis intervention via SMS message. The organization's services are available 24 hours a day, every day, throughout the US

Lauryn's Law Requirements and Course Offerings

This is the MSDE information page about Lauryn's Law requirements and local course offerings that fulfill the requirement.

Cigna Employee Assistance Program (EAP)

Through EAP, you get access to licensed clinicians to help you with emotional, behavioral, and other issues you may be experiencing such as help with finding pet care, elder care and caregiver support.