Livonia PTSA Council Courier

News for June 3, 2015

It's here. The last two weeks of school!

We would like to take just a moment to recognize and thank all of our PTA officers, committee chairs and volunteers. Together you have accomplished amazing things this year. We are proud of all that you have done and would like to say, THANK YOU! Have a great summer and we look forward to seeing you in the fall!

2015-2016 Calendars

As your Unit plans for next year, please keep in mind the following suggestions for meeting dates (this is really helpful for those with students in multiple schools to avoid meeting/event conflicts!)

K-4 Elementary - set your meetings for the FIRST WEEK of the month
5-6 Elementary - set your meetings for the SECOND WEEK of the month
Middle School - set your meetings for the THIRD WEEK of the month
High School - set your meetings for the FOURTH WEEK of the month

Council will continue to meet the THIRD WEDNESDAY of the month. Submit your calendar to Julie Thompson to be added to the Council calendar (which can be found here: http://livoniaptsacouncil.org/calendar/

End of the year wrap up/To Do list...

The PTA year ends on June 30, and the new one begins on July 1!

One of the most stressful and difficult times of the year can occur during the transition

of one PTA board to another as they change leadership. The sharing of leadership information should begin as soon as the new officers are elected.



2014—2015 OFFICERS' RESPONSIBILITIES

Be available when asked, but allow the new officers to bring new ideas, enthusiasm and change that is essential to the success of your PTA/PTSA.

□ Thank your volunteers by newsletter, note, etc. or plan a special appreciation activity. Inform members of PTA’s accomplishments this year.

□ Survey membership to find out what they liked/disliked and what projects they would like PTA to work on next year. Share this information with the 2015-2016 officers.

□ Send a roster of incoming officers to your council president and register them through the Michigan PTSA. You need to do this even if you are continuing from the previous year.

□ Pay all reimbursement vouchers and invoices prior to June 30.

□ Appoint an audit committee and make sure the treasurer’s records are up-to-date in preparation for the year-end audit as soon after June 30 as possible. (Make plans to attend the LPTSA Council Audit Party July 15!)

□ Make sure your online membership enrollment is correct. Check for duplicates. Reconcile enrolled membership entered with membership fees paid. RETURN UNUSED PTA MEMBERSHIP CARDS TO THE MICHIGAN PTA!

□ Prior to May 25, pay final membership dues for the year.

□ Collect committee procedure books, so that they can be updated.

□ Update legal documents books.

□ Include incoming officers in budget planning meetings. (Budgets for 2015-2016 year must be approved at a general membership meeting).

□ Hold an orientation meeting and installation for 2015-2016 officers to pass on all PTA information and to enable a smooth transition.

□ If possible be available to answer questions throughout the year.


2015—2016 OFFICERS' RESPONSIBILITIES

Be sensitive to those who have gone before you. They have given their time and energies. Give them credit for their accomplishments and build on what they have begun.

□ Talk with the 2014-2015 officer about his/her recommendations.

□ Set a date to meet with the incoming executive committee and board for orientation and planning.

□ Attend leadership workshops and training, Michigan PTA Summer Leadership Academy August 8 in Dearborn @ Edsel Ford HS.

□ Encourage participation in PTA training opportunities because it’s easier to do a job when you know what you’re doing!

□ Set up a planning meeting with the principal.

□ Accept and review financial records, minutes and legal document notebooks after the audit is complete.

□ Change the signature cards at the bank on July 1, and review the budget thoroughly.

□ Be familiar with the proper format for the minutes and maintaining permanent records.

□ Review your PTA’s standing rules.

□ Review committee procedure books and job descriptions and appoint committee chairs (appointments are made by the President with the approval of the other elected officers).

□ Remember the team concept and give each new officer and chair a share of your enthusiasm and positive attitude about PTA leadership while giving them meaningful tasks to perform.

□ Make sure all of your officers and committee chairs are registered via Michigan PTA. You need to do this even if you are continuing from the previous year.

□ Make sure procedure notebooks and legal document notebooks are updated.

□ Ask questions.

Staff Appreciation 2015

Our PTAs are so creative! Here is just a small sample of the awesome Staff Appreciation events in May:

CONTEST ALERT!!
We will offer a $100 Gift Card to the Unit who has been determined to have had the most fun Staff Appreciation Event! Submit ONE PHOTO that best represents your Staff Appreciation event to Julie Thompson by Friday June 5. We will have an online Facebook contest the week of June 8 - 12. The photo with the most LIKES by Friday June 5 will be declared the winner! Questions? Contact Julie Thompson.

YMAD Summer Contest!

Livonia PTSA Council is again offering a school beautification contest but we are expanding it a little this year. Your beautification activity can take place from June 1st to Sept 1st to incorporate those having events before the school year ends (I know Churchill and Kennedy have events planned soon) as well as those who do a back to school cleanup. We will award prizes for Most Participants and Most Dramatic Change. It doesn't have to be a specific YMAD project but just a school initiative to perk up your school grounds so send me pictures of your event to enter!


If you are not the chair for YMAD or the unit president for the upcoming year, please forward this information to the appropriate person. I really wanted to get this going but know I don't have up to date contact information yet.


Thanks! And any questions, please don't hesitate to ask!


Debbie

YMAD Chair

Livonia PTSA Council

Livonia PTSA Council Audit Party!!!

Make plans to send 2-3 people from your Unit to the Annual Livonia PTSA Council Audit Party. You can find the instructions to prepare for the audit here: (Look for 'Audit Instructions'
http://livoniaptsacouncil.org/resources/

Sign up to attend here:

https://docs.google.com/forms/d/1-Dh1wHN1J1dmVbKCogONu54K9WqQi2ZuIrYQnSWKPLk/edit#

Livonia PTSA Council Directory

Livonia PTSA Council provides our Units with a Directory. We ask for your Officers and Committee Chairs contact information. You can submit information online.

To submit or update your contact information for the 2015-2016 school year, please follow this link:

https://docs.google.com/forms/d/1z8omeP4VikblniCTH_ii5QSYViSHpaJmbR1lgDpejAU/viewform?usp=send_form

If you have any questions, please contact Debbie Pline.

Annual Unit Dues

Have you submitted your Annual Unit Dues to the Michigan PTA? This is a mandatory form that you must fill out with officer information and a $25 check to the Michigan PTA. Remember to send a copy to the Livonia PTSA Council. (Scanned and emailed copies are fine for Council. Send to the attention of Debbie Pline!)

Summer things to do:

Livonia Passport to Safety

Saturday, June 13, 2015 from 10am-2pm

at the Livonia Police & Fire Stations

Learn how to be safe while having fun

Meet Detroit Tigers PAWS from 10am-12pm!



http://www.livoniapassporttosafety.com/

Visit Livonia's Greenmead Park

Tickets are now available for the Livonia Garden Walk held by The Friends for the Development of Greenmead. The walk is on Saturday June 27 from 10 am to 4 pm and features five gardens in the city of Livonia. Only one of them was on the walk before but it was years ago and has changed. The gardens range from over one acre to an Old Rosedale garden. There is a Japenese garden with a huge pond that has prize winning Koi (never seen on our walk before) and bonsai trees, one is a memory garden, one has a large lot that meanders through paths of perennials and a pond. These home owners are anxious to show what they have done. Tickets are available at Greenmead, ALL City Libraries and the Community Resource Center in City Hall or from any member of Friends of Greenmead. Cost is $9 advance and $10 the day of the walk. The booklets and addresses are NOT available until the day of the walk to protect the homeowners.

Livonia All Star Tennis

Livonia All Star Tennis

Livonia All Star Summer Tennis K-4th grade

This club will meet on: Saturdays

Dates: June 6th - July 25th

Meeting Time: 10:00 - 11:00 a.m

Location: Franklin High School Tennis Courts

Contact: Tom Muller, allstartennis@yahoo.com

Registration: Free

This session is intended for students currently enrolled in Kindergarten - 4th grade. No prior tennis experience is necessary. No equipment is needed to participate.
http://www.signupgenius.com/go/20f0b48a8ae2fa3fe3-livonia1

CAMP with the Y

CAMP:

CAMP

Overnight, day or specialty camps at the Y share one thing: they're about discovery. Kids have the opportunity to explore nature, find new talents, try new activities, gain independence, and make lasting friendships and memories. And, of course, it's fun too.

Our Y provides several types of camp for children, from day camps that keep kids active all summer to school break camps (when kids are off from school on holidays). Please use the menu at the left for more information about our camps.


http://ymcadetroit.org/livonia/youth-development/camp

Summer Camps at the MSU Tollgate Farm

Summer Day Camps

Summer Camps at the MSU Tollgate Farm

Summer camp at MSU Tollgate is a fun and enriching opportunity to experience the natural world hands-on. With 160 beautiful farm and forest acres, our camps offer the best in farm and food, discovery science, and natural resource exploration. We place significant value in the experiential model of “Do, Reflect, Apply” , allowing campers to take the experience and relate it back to concepts learned in the classroom. In doing so, young people are empowered to be in charge of their own learning, instilling a passion for self-directed, life-long exploration.

We will be offering different camp themes with core farm based activities such as harvesting farm food to prepare tasty snacks, caring for and learning from the animals, and exploring the 40 acres of woodlands. Other activities which vary depending on the camp week include archery, conoeing, horse backriding, challange course activities, building, and more. With 160 acres and so much to do there is no reason to leave the farm.


http://tollgate.msu.edu/camps/summer

Summer Reading Programs

Public Library of Westland

May 30 at 1:56pm · Edited ·

Who's your favorite superhero?

The theme for Summer Reading is Superheroes!

Kids can vote all summer for their favorite superhero on our library's website! http://westlandlibrary.org/kids

Visit Brenda's Butterfly Habitat

Bylaws and Standing Rules - what's the difference?


Some examples of the differences between bylaws and standing rules are:

  • Bylaws usually state the number of meetings an association must hold or the group responsible for setting the meeting calendar. Standing rules tell where and what time these meetings are held.
  • Bylaws give the primary responsibilities of officers and chairs. Standing rules give the specifics.
  • If the bylaws state that the first vice president is responsible for a program, the standing rules would list the various chairs who work with the vice president under the first vice president’s title.
- See more at: http://www.ptakit.org/PTA-President/Effective-Meeting-and-Important-Rules/Bylaws-and-Standing-Rules.aspx#sthash.qIqLzETo.dpuf
For more information about the Michigan PTA, click here:

www.michiganpta.org
For more information about the National PTA, click here:

www.pta.org

About us

The Livonia PTSA Council provides support and guidance to local PTA/PTSA units within the Livonia Public Schools District. Council promotes conferences, communications, leadership development and coordination of the efforts of the local units.