2022 End-of-Year Tech Reminders

WHPS Tech Tip

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Are you a staff member leaving WHPS?

If you are a staff member who is leaving the district but still want your Google Drive/Docs & Resources? Use Google Takeout. On June 30, your Google Apps account will be deleted and you will no longer be able to access it (accounts for graduating seniors and students leaving WHPS will deactivate on August 31, 2022). This includes email as well as any information in your Google Drive. Please be sure that you transfer ownership of any Google Docs to another staff member if they will need to access them after you leave. Transferring files to Google Shared Drive. is recommended for sharing resources with your colleagues. We would also suggest you have an out-of-office message set at least a week ahead of time to notify users you will be leaving. Once your account is suspended no email will be received and no out of office message will be sent.

Here are all of the specifics for staff about Google Takeout and how to create an archive of your data.

Notes for all Staff:

  • Google Shared Drives - Share your files with your team so no one loses access when there are staffing changes or when a person's account is disabled at the time of leaving WHPS. Here is a resource with additional information about using Google Shared Drives.

  • Elementary Schools Seesaw Accounts - IT will do the year end archive and new year set up for the SeeSaw teachers who have the paid subscription (which is all elementary schools), so there is no action for any teachers to take.

  • Teachers changing schools should notify the Helpdesk so shared drives will be connected to the correct school(s).

  • Google Classroom - Teachers in grades 3-5 should not archive Google classrooms right away. This way students can easily access summer reading information. Classroom teachers should make a note in their calendars to archive their classrooms in August before school starts back.

  • For students graduating or leaving the District: here are all of the specifics for students about Google Takeout and how to create an archive of their data.

  • If you have any questions about returning technology devices or equipment, please contact Helpdesk for assistance.

  • Website: Email webmaster@whps.org if any changes are necessary to keep your info up-to-date on the WHPS District and/or school pages. This includes title, school(s), and contact information. Make sure you update your website/blog for your new students and families.

Enjoy your summer!