BOE Recap

June 15, 2023

Deerfield Public Schools District 109

Deerfield Public Schools District 109

Deerfield Public Schools District 109

517 Deerfield Road, Deerfield, IL, USA communications@dps109.org (847) 945-1844 dps109.org

Board Meeting Details

This regular Board of Education meeting was held in person at the District Center.

1. Call to Order

The meeting was called to order at 6:30 p.m.

2. Approval of Meeting Agenda

The agenda was approved.

3. Closed Session

The board moved into closed session at 6:33 p.m. to discuss: The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. 5 ILCS 120/2(c)(1).

4. Reconvene To Open Session

The meeting reconvened to open session at 7:00 p.m.

5. Declaration of Board of Education Vacancy (Policy 2:70)

President Montgomery officially declared that the seat of Mrs. Maureen Wener has been vacated due to tragic circumstances. Mrs. Wener was a valued member of the Board of Education who was passionate about her job and will be deeply missed.


Unfortunately, statutes require that the vacated seat be filled within an amount of time laid out by law. As such, it is the Board's intent to have the position filled in time for the July meeting. In these circumstances, eligible members of the public are invited to apply to serve out the remainder of Mrs. Wener's term.


Application information will be posted tomorrow on dps109.org. Our thoughts continue to be with Mrs. Wener's family.

6. Superintendent's Report

Mr. Simeck reflected on the loss of Mrs. Wener and her incredible service to our district. Her loss continues to be profoundly felt.


He congratulated the Class of 2023, which graduated since the last meeting.


There is a busy summer underway, with summer school classes already up and running. Work is being done on basically every building around the district. There are also a number of professional development opportunities that staff will be partaking in this summer that we are looking forward to.


Mr. Simeck asked Mr. Steckling to present the first analysis of the district's Net Promoter Score. This was measured based on a one-question survey sent out in the final weeks of school. Based on responses, DPS 109 has a baseline net promoter score of 46.2, which ranks just below the excellent level (according to Bain & Company). This has been added to our strategic plan dashboard online alongside the other key performance indicators. The Net Promoter Score will be measured annually.


Click below to watch his report.

7. Community Participation Relative to Matters on the Meeting Agenda (Policy 2:230)

There were no speakers.

INFORMATIONAL ITEMS

8.1 Freedom of Information Requests (Policy 2:250)

There was one commercial request that has been included in the packet.

8.2. Resolution to Set a Public Hearing - Education Fund to Operations & Maintenance Fund to Capital Projects Fund

Mr. Simeck presented the resolution that is required to be put forth before the board.

8.3. Policy 4:82 - Capital Assets

Mr. Simeck presented the recommendation that the District adopt a capital asset policy, which addresses both financial, and stewardship issues.

8.4. ISBE Consolidated District Plan

Dr. Arnold & Ms. Ford presented this plan which is designed to be an overarching plan for submitting for federal grants. It has been updated to reflect the new strategic plan.

8.5. Annual Bank Depository Approval

Mr. Simeck presented this item. It's an annual item reviewing the banks that the district utilizes.

8.6. Annual Resolution to Approve Serious Safety Hazards

Mr. Simeck presented this. The board must review this for reimbursement for transportation from ISBE.

8.7. Resolution to Designate Interest

Mr. Simeck presented this item. This gives the board flexibility on how to use interest that is earned through future transfers.

ACTION ITEMS

9.1. Special Election of Officer/Nominations for Board Secretary (Policy 2:210)

Mrs. Jakymiw was nominated and elected to the position of Board Secretary.

9.2. Consent Agenda*

Meeting minutes were approved.

Personnel items were approved.

Bills for payment were approved.

Destruction of closed session audio was approved.

9.3. Treasurer's Report

The report was approved.

9.4. Approval of Settlement of 2017, 2018, 2019, 2020, and 2021 Tax Rate Objections

The settlement was approved.

9.5. Approval of ISBE Consolidated District Plan

The plan was approved.

9.6. Approval of Open Meeting Minutes from the IASB Governance Workshop on May 18, 2023

The minutes were approved.

9.7. Approval of Closed Session Minutes from the IASB Governance Workshop on May 18, 2023

The minutes were approved.

9.8. Approval of Regular Meeting Minutes from May 25, 2023

The minutes were approved.

9.9. Approval of Closed Session Meeting Minutes from May 25, 2023

The minutes were approved.

9.10. Approval of DEA Collective Bargaining Agreement

The agreement was approved.

9.11. Approval of Public School Calendar Addendum for Parent/Teacher Conferences

The addendum was approved.

9.12. Approval of Memorandum of Understanding (MOU) - De-escalation Training

The MOU was approved.

9.13. Approval of Memorandum of Understanding (MOU) - Strategic Plan Leaders

The MOU was approved.

9.14. Approval of Administrative/Exempt Contracts/Compensation

The contracts were approved.

9.15. Approval of New Administrative Contract - Caruso Middle School Associate Principal

The contract was approved.

9.16. Approval of New Administrative Contract - Walden Elementary School Assistant Principal

The contract was approved.

9.17. Approval of Net56 Contract

The contract was approved.

9.18. Approval of Policy 4:82 - Capital Assets

The policy was approved.

9.19. Approval of Annual Bank Depository Approval

The motion was approved.

9.20. Annual Resolution to Approve Serious Safety Hazards

The resolution was approved.

9.21. Approval of Resolution to Designate Interest

The resolution was approved.

10. Committee Reports (Policy 2:150)

Mr. Kuo said the finance committee met last week to review the initial draft of the budget. It will be coming to the full board as an information item.


Mrs. Jakymiw will be attending the TrueNorth meeting next week. She attended recent graduations at North Shore Academy and said they were amazing.


Mr. Morrison said that the policy committee is planning a meeting in July.


11. Open Community Participation (Policy 2:230)

There were no speakers.

12. Board/Superintendent Other

President Montgomery thanked Dr. Arnold & Ms. Ford for the huge amount of work behind the ISBE Consolidated Plan. She thanked the administration for everything they did to support the Wener family in their time of need. She thanked Mrs. Rudd for her work related to the vacancy of the seat. She thanked members of District 113 that have reached out and expressed their support. She thanked Dr. Fisher for his excellent work at ensuring we are staffed for the upcoming year. She also thanked all of the administrators and board members involved with the contract negotiations, which is an extensive amount of work.


Mr. Simeck thanked the administrative team for their work and dedication during their recent professional development retreat.


Mrs. Jakymiw encouraged everything to think of one thing they are thankful for in Mrs. Wener's honor.

16. Adjournment

The meeting adjourned at 7:43 p.m.

The next school board meeting is...

Thursday, July 27, 2023 @ 7 p.m. - Regular Board Meeting