Human Resources & Operations Update

Quarterly Newsletter - November 2018

Greeting from the Assistant Superintendent of HR and Operations

Mission Statement: Supporting academic excellence through the recruiting, selection, development and retention of highly effective staff.


In an effort to increase our communication on important information, the CH-UH HR and Operations Departments would like to welcome you to our NEW Quarterly Newsletter! Issues will be sent out in November, February, May, and August.


It is important that we serve as support to all employees and display the highest level of customer service possible.

Your Health Is Important

The IMPACT Employee Assistance (EAP) & Work/Life Program is a benefit available to you and your family offering access to confidential professional support 24 hours a day, 365 days a year. All IMPACT counselors are qualified masters/ doctoral level professionals.


For more information please visit our website Employee Assistance Program.

Health and Wellness

Mission Statement: To encourage and support the health and well-being of our Tiger Nation by promoting a healthier lifestyle long-term and making healthy living fun.


CH-UH encourages everyone to take advantage of the Healthy Tiger Nation events and offerings! For more information visit our website Healthy Tiger Nation.

Your Human Resources Team

Carla Morris, Human Resources Specialist

c_morris@chuh.org


District Support: Data requests, Public school works, leaves of absences, eFMLA, workers’ compensation, unemployment, transitional work assignments, Timeware issues, licensure LPDC, employee EMIS, data requests.


Kia Preston, Confidential Administrative Assistant

k_preston@chuh


Classified Staff Support: Job postings, employee maintenance, AESOP assistance, leaves of absences, timeware, evals, employment verification's, etc.


Marisa White, Confidential Administrative Assistant

ma_white@chuh.org


Certificated Staff Support: Job postings, employee maintenance, AESOP assistance, supplemental contracts, leaves of absences, field placements, evals, master teacher, tuition reimbursements, employment verification's, etc.


Laurel Chapman, Program Specialist

l_chapman@chuh.org


Certificated Staff Support: Coordinator of the Resident Educator Program and Intervention Support Program

Classified Staff

Paraprofessional District Compliance

The Federal Elementary and Secondary Act, or No Child Left Behind Act, requires educational aides or paraprofessionals working in Title I settings to meet certain qualifications. In order to be in compliance, educational aides in the District will have to have successfully completed either the ParaPro examination, an associate degree or higher from an accredited institution of higher education, or at least two years of college study at an accredited institution of higher education (defined as 48 semester hours or 72 quarter hours). HR is currently auditing all paraprofessional files to ensure that we have documentation on file that shows all paraprofessionals meet these requirements. Please look out for a memo in the next upcoming weeks that will let you know which documents we have on file for you that shows you are in compliance. If you have documentation that you have passed the Praxis or have taken additional credit hours, that you have not submitted to our office, please do so immediately.


Incentive Dates:


Monitors

1st quarter (August 20 to October 19) - November 9, 2018

2nd quarter (October 22 to January 10)- February 1, 2019

3rd quarter (January 14 to March 15) - March 29, 2019

4th quarter (March 18 to May 31) - June 21, 2019


OAPSE 102

1st quarter (September 1 to November 30) - January 4, 2019

2nd quarter (December 1 to February 28/29) - March 29, 2019

3rd quarter (March 1 to May 31) - July 5, 2019

4th quarter (June 1 to August 31) - TBD


OAPSE 617

1st quarter (September 1 to November 30) – January 4, 2019

2nd quarter (December 1 to February 28/29) - March 29, 2019

3rd quarter (March 1 to May 31) - July 5, 2019

4th quarter (June 1 to August 31) - TBD


Public School Works Compensation

The deadline for completion of back-to-school Public School Works assignments was October 6, 2018. If you have yet to submit your Request for Compensation, please submit those to the Business Service Department for approval and processing.

Certificated Staff

Retirement Enhancement

This notice serves as a follow-up to negotiations and the implementation of an enhanced retirement payment of $1,150 during years 28, 29, and 30 of verified STRS service. In order for the District to verify your eligibility to receive this retirement enhancement, you will need to provide your Annual Statement of Account from STRS that documents your service credit for each fiscal year you have worked. Your Annual Statement of Account will be sent to you in October from STRS. You are also able to print your statement by accessing your account online through the STRS website.


If you are in your 28th, 29th or 30th year of STRS service, please contact Marisa White (ma_white@chuh.org) to request a copy of the form. Once verified by the Human Resources Department, a salary change notice will be placed on Board Agenda for adoption. Thereafter, the payroll department will act to implement your retirement enhancement payment. This payment will be evenly distributed amongst your pay periods and any retroactivity due to date will be made accordingly.


The retirement enhancement payment will only be awarded for years 28, 29, and 30 as verified by your Annual Statement of Account from STRS. If an employee remains in the District beyond year 30, no enhancement payment shall be added for any additional years of service credit. There will be no retroactivity for years of service credit earned if you are beyond year 28, 29, or 30. You must currently be in your 28th, 29th, or 30th STRS service credit year to receive this retirement enhancement payment.

Business Services & Facilities

The following District projects were completed this past summer:

  • Monticello Masonry Repairs
  • Gearity Roof Repairs
  • Millikin Barn Roof Replacement
  • Upgrades Security Cameras at Millikin & BOE
  • Canterbury Masonry Repairs
  • Canterbury Monumental Sign
  • Oxford Playground
  • Noble Dumbwaiter (In progress)
  • Roxboro Tennis Courts


The Middle School renovations are in progress. Though you cannot see much when driving by Roxboro or Monticello, the construction company is very busy inside installing new HVAC systems, electrical panels, and wiring. The project is currently on schedule for completion in July 2019 and within budget.


The District currently has:

  • 829 New Maintenance request Work Orders
  • 111 New IT tickets
  • 400 Active Facility Events for November

Safety & Security

Safety Tips while walking or driving to and from school

  • Cross only at corners or marked crosswalks. (If there is a crosswalk button, press the button and wait for the walk sign to indicate that it is safe to cross.)
  • Students, do not Jaywalk, again; you must use the crosswalks. The police may issue you a citation if you are seen jaywalking.
  • When crossing the street, walk don’t run. This gives time for drivers to see you before you enter the roadway.
  • Walk on the sidewalk. The police may issue you a citation if you are found walking in the street. If there is no sidewalk, or if there is a great amount of snow when the weather gets bad and you have to walk in the road, face the traffic so that you can see cars coming and walk as close to the curb as possible.
  • If you are driving to school, be advised that police departments will issues citations for any driver who is caught talking on their cell phone, or texting while driving.

Transportation

Greetings, Tiger Nation. from the CH-UH Schools Transportation Department!


Transportation would like to provide you with some information about our department and what has been going on since the start of this school year:

  • We have serviced approximately 554 field trips since the start of the school year, with 18,846 attendees scheduled to participate. These trips accommodated students from our public schools as well as our non-public schools on educational, athletic or curriculum-based trips.

  • We have 1,680 public school students and 1,023 non-public students scheduled to ride, using 36 regular route buses and 3 vans, transporting up to 34 different locations.

  • There are approximately 62 students contracted for transportation with an outside vendor going to 17 additional locations.


General information we should be reminding our students in regards to riding the bus:

  • Students should arrive at the assigned bus stop at least ten (5) minutes before the published bus stop time.

  • Students that are nine (9) years of age or younger should be escorted to the bus stop by a responsible adult. Parents/Guardians should assure that students dress appropriately for the weather, rain gear for inclement conditions, proper footwear for walking to and from and waiting at the bus stop.

  • The bus stop and the school bus are considered an extension of the classroom and students are expected to observe the same code of conduct expected in the school classroom.

  • Students are not allowed to eat, drink or chew gum while on the school bus.

  • Students are expected to abide by the school bus operator's instructions while boarding the bus, on the bus and when departing the bus, at the bus stop or school location.

Food Services

The dining services team is honored to serve the students, faculty, and staff throughout the 2018-2019 school year. We have many exciting programs planned!


The 2018-2019 School Year offers Super Foods Promotions! Watch out for Monthly Menu feature items:

  • September: Power of Purple - featured Purple Grapes
  • October: Super Squash - featured Pepitas
  • November/December: Power of Red - featured Cranberries


Diversity and Inclusion

AVI Foodsystems is partnering with the PTA Council and will be observing Native American Heritage Month in November.


Food Service Surveys are now open

Your voice matters. Please visit http://www.chuh.org/SchoolDiningSurvey.aspx to complete.


The Cleveland Heights-University Heights School District participates not only in the Community Eligibility Provision (CEP) which offers Free Breakfast and Lunch to all Students regardless of eligibility. The District also participates in:


DOD Fresh Fruit and Vegetable Program (The United States Department of Agriculture (USDA) Department of Defense) this program provides an opportunity to serve seasonal and local Fresh Fruits and Vegetables through the Breakfast and Lunch Program

https://www.fns.usda.gov/fdd/usda-dod-fresh-fruit-and-vegetable-program


After-School Snack Program which is a component of the National School Lunch Program


CACFP Program which is a federally funded, State-administered program that provides funding to child and adult care centers and homes that serve healthy meals and snacks.

(https://www.fns.usda.gov/cacfp/child-and-adult-care-food-program)


Meals Served

In August and September combined, the District served a total of 146,642 meals to our students.

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Information Technology

CH-UH students will be exploring virtual reality in their classrooms with a virtual reality kit provided by the District. The students will be exploring expedition downloads which will provide info on careers, space, colleges, and famous landmarks across the world to name a few possibilities.


The school district is working on a Future Ready Technology Plan which will help guide the district through a set of goals covering: Budget and Resources, Robust Infrastructure, Space and Time, Curriculum, Instruction, and Assessment, Data and Privacy, Community Partnerships, and Personalized Professional Learning. "Future Ready" is a nationally recognized Technology Planning Tool that was adopted by the State of Ohio to help schools plan for Technology.


Roxboro and Monticello Middle Schools as part of the construction project will be receiving Smart Interactive TVs in every classroom. The TVs will have the ability to interact by touch and also provide a platform for every device in the classroom to connect to.