ACE Special Leadership Edition

November 22, 2015

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Dear Awesome ACE Principals,

It is hard to believe that we are wrapping up the first semester! THANK YOU for YOUR PERSEVERANCE & LEADERSHIP. Please take some time to review this email with your leadership team and talk through the systems you have in place and then evaluate them for improvement or if needed, create an implementation plan.

DATA Processes

Please review your data processes and look for the following:


  • After the interim, are your teachers and CICs studying low SEs and how they are tested on STAAR, then developing (1) reteach lessons and (2)retest DOLs to tag and track. Who leads the process? Do they give you an action plan after each interim assessment? What about an update after reteach and retest? Do you have a way to post and celebrate? Are you posting a "retest" score to show the success of the reteach after interim assessments?


  1. Please ensure all K-2 students are taking ISIP every month and that teacher teams are charting progress and collaboratively problem-solving for students not making enough progress. We must emphasize the need to make significant strides in getting all students reading on grade level. When we visit for the writing portfolio walks, will we see evidence of this?
  2. Please think about how you are tracking fluency as well, for 2nd and 3rd grade and any struggling reader. Is it posted in the data room, classroom, or on student profiles?
  3. 3rd - 8th - all students should be finished with Achieve 3000 testing. Please make a school-wide plan for implementation: which classes, when, how to use in extended day,etc. In fact, this would be good for ISIP/Istation too. What systems have you created to organize the work and ensure these take place consistently?


  1. Are teachers using the profile pages that we created and emailed, or another one you provided? All should be tracking their class rosters for reading level, interim progress, attendance and interventions.
  2. Are students profiling their interim assessment data, reflecting, goal setting, then engaging in new learning and reassessing? All 3rd - 8th grade students should profile STAAR tested areas. You may use the LEad4ward profile, or view the one linked here that was given as a sample, by our Assistant Superintendent.


  • Are we holding intervention meetings (either SAMS, SST or ABC, etc) to bring all stakeholders together to make and monitor intervention plans for students?

Writing Learning Walks

We will walk all 4th and 7th grade classrooms to review writing processes and products.

We will use a writing rubric, linked here, based on our writing plan, linked here. Please walk with us and also invite your RLA CIC and your administrator over RLA. Details have been shared with CICs and teachers through the ACE Writing Academy.

Failure Rates Intervention

  1. Please review the failure rate policy and meet with each teacher who exceeded the percentage allowed by policy.
  2. Complete an intervention plan with each individual teacher, similar to the one attached. (Teacher copies sent by email 11.23.2015)
  3. Complete the campus overall plan (attached) to use as a cover sheet over the teacher plans. We will review together and plan a time for revisiting the plans.
  4. Prepare a copy of all for me for by December 1st.
  5. We will talk through the plans after our Writing Walks on Dec. 1st and 2nd.

Click here for the intervention plan.

Principal Midyear Process

It is time to start preparing for Midyear Reviews. Please review the following attachments: Mid-Year Review Packet, Sample agenda and PowerPoint we used last year. The 2015-2016 updated documents have not been provided yet, but they will be similar, with the only new component being “Leadership Density”.

  • Please make sure that you review and take action with APPENDIX A, B, C and are well versed with them for our first meeting. You will also need to bring two completed DOL’s.

  • Please invite additional leadership team members to the Mid-Year Review first meeting. This includes your campus instructional coaches and assistant principals.

Please utilize technology to present your body of work. The slides should move in sequential order as noted by the items bulleted below. For example, you will begin by showing progress on the color coded Campus Action Plan. Therefore, the first document projected should be the color-coded School Action Plan. A binder is optional if you include screen shots and design a thorough power point.

(Appendix A must be followed in the sequence as listed so your presentation/artifacts should be in the same order.) You might choose to show some artifacts related to your Key Actions in the School Action Plan. If so, then your slides should incorporate such artifacts.

Mid-Year Review (First Meeting):

The Principal’s Checklist [see Appendix A] provides you guidance on how to prepare for the Mid-Year Review.

Campus Action Plan:

  • Color-code (green, yellow, red) your current action plan.
  • Complete self-assessment for Rubric: Progress on Action Plan
  • Artifacts that highlight key items from action plan

Professional Development Plan:

  • Review professional development plan.
  • Optional artifacts, surveys, rubrics, follow up evidence, etc.

Curriculum Alignment Rubric:

  • Complete self-assessment for the Rubric: Curriculum Alignment
  • Sample documents from alignment (data, curriculum maps, lesson plans, etc.)

Instructional Feedback Rubric:

  • Complete self-assessment for the Rubric: Instructional Feedback
  • Spot completion, calibration of scores between administrators, sample feedback

APPENDIX C: Observation/Feedback Data Analysis Template:

  • Review the details from the responses you provided
  • Copies of two Completed DOL’s

Mid-Year Conference (Second Meeting):

This meeting will be time for me to review the Climate Survey results with you and present the Mid-Year Summary Report [see Appendix D]. As part of the discussion, I will:

  • Present the Mid-Year Summary Report
  • Discuss the Ratings and Evidence: I will share my notes and comments in the section of the Mid-Year Summary titled Discussions of Rating and Evidence. I will use the guiding notes to help articulate this dialogue. [see Appendix C]
  • We will collaborate on creating Next Step action items to ensure that the action items.


Please review your process for addressing absences. Do you have administrator assigned to reviewing attendance data weekly and scheduling home visits, etc.? What processes are in place to increase attendance and how are Urban Specialist and Student Advocacy Managers utilized? Are we documenting our efforts for students with significant struggles through SAMS meetings or SST?


How are we using tutoring during our time until 6 PM to target both on-going skill development (like reading with ISIP, Achieve 3000 and Math with Reasoning Minds and TTM), and also ACP/STAAR preparation? How do we know the right students are staying and the time is well spent? What resources and support do teachers need? Who is monitoring?

Assistant Superintdent Documents

Please review these documents. Mr. Williams shared them as his expectations for our schools and said he would sue them as guides when visiting.

Second Six Weeks Evaluation

Our report shows mixed reviews. For the full report, click here. Here are the highlights.

  • First and Second Grade ISIP - must improve, more guided reading, follow the balanced literacy block and daily Istation time.
  • Elementary Failing grades below district, but over goal. Too Many failing grades for middle school - Edison & Zumwalt.
  • Discipline down at Zumwalt & Dade! But up at Edison, Lee, Pease.
  • Attendance down at all but Dade.

Feeder Meeting - December 10th at Blanton Elem.


  • Evaluation Report Updates
  • Concillio
  • Data Template
  • Collaborative Working Project
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