Effective Communication

By Jace Anderson

General communication

Cultural difference is the difference of when people communicate to each other in different cultural backgrounds and you should be careful on how you come across to people because a hand gesture in the UK could be very offensive in a different countries for example the peace sign in america is actually an offensive hand gesture in the UK for example at work you might think something is funny and is "banter" but somebody else could find it offensive because they could share different beliefs.

When speaking to somebody or a group you should make sure that you have accurate facts because it makes you come across as professional also if you put emotion into what you are saying the audience will support your facts and opinions for example if you are giving a presentation you should be confident with your facts and if you are in doubt then you should research before hand so you don't give out false information.

Interpersonal Communication

Proximity is very important in communicating. It is where you are speaking to someone and how close your distance is to individual you are communicating with. It`s very important to use proximity when you engage someone, you want the distance between you and the individual to not be to close because it might be threatening and invade there personal space. In some cases you might have no choice for example if your a teacher and you need to shout at a student its best to be close because its more intimidating. You don`t want the proximity to be to far away when communicating because you don't want to be shouting you want to communicate clearly.

Haptics communication is where your communicating through touch. If your speaking to someone and tap them on the shoulder to get there attention or congratulate someone. Also with Haptics can be a fine line because for a teacher it will be unacceptable for a teacher to congratulate a student by stroking his leg. Also by using haptics you have to be careful about using touch to someone who might take offence and claim it as assault so you have to be careful of the way you approach using haptics.

Written Communication

Grammar and spelling is very important when you are at work because if you are writing an email or letter you will need to have the correct grammar and spelling to look professional, Also you wont embarrass yourself. If you are presenting a PowerPoint and there is spelling/grammar errors then it would come across as unprofessional and will look like you rushed it.

When structuring your work you should make sure that you use the correct punctuation and put capital letter when needed. Your email, letter or work should be formal if you are talking to work colleagues or people you dot know. You should only be informal if you are talking to people you know and are on a friendly basis's with.

When you have finished your work you should make it fit for purpose and it make it makes sense and you want covey the right message. You should make you stay on the topic and not wonder off because people won’t be interested. For example if you complete a task and it’s not relevant to the criteria then you won’t pass the mark.

Barriers to Effective Communication

Barriers to Interpersonal Communication

Lack of concentration sometimes its to early in the morning or its late in the day and a individual will be tired and have a lack of concentration to listen to what your communicating. When talking to some one try and look interested and make an effort to make it look like you want to be talking to them,

Getting the person you are communicating to concentrating you will have to make sure your not boring, bring some enthusiasm when your speaking also you can try activity's what makes your audience move or makes them think so they have to concentrate. When speaking to some one you should nod your head or acknowledge that you are listening to them to make it look like you are concentrated in what to be there.

Barriers to General Communication

Distractions, this could be when your people around you are working and you are talking to them this will make them loose concentration and get off task or when you are speaking and you are inside use your inside voice and don’t shout so you don’t distract others. Also if you are listening to some one giving a presentation don't pull funny faces and try to make them laugh, just sit and listen and be quite and talk at the end of the presentation

To over come getting distracted or distracting some one you should always think about the people around you and if they are busy than allow them to work. If some body is distracting to you just tell them to leave you alone or get a teacher/manager to just privately talk to them. Also when you are presenting a presentation do not make eye contact but look at their ear so it makes it looks like you are looking at them, therefore not making you get distracted when they are smiling at you.

Barriers to Written Communication

Written communication comes in many ways like email, text, letter and many more ways, You have to make sure that its suitable for the audience you are writing too and make sure your spelling and grammar is correct to come across as well educated. Its key to get spelling and grammar correct if you are at work because you will seem more intelligent.

When you have finished writing an email or a piece of work you should also go through it and check for grammar, spelling and structure mistakes to make sure you don't send a it to someone who will then see the mistakes and think it’s not correct or it was rushed. You should always use the spell checker and get somebody to check it for you, to make sure it’s OK to send off