SLP Superintendent's Newsletter

Week of March 25, 2019

UPCOMING EVENTS

Administrator's Meeting

There will be an administrator's meeting in the resource center Tuesday, March 19. Registration begins at 7:45 AM.
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SUPERINTENDENT PATRICK JENKINS

Quote for the Week

The time your game is most vulnerable is when you are ahead, never let up.

-Rod Laver

FASFA Parent Workshop

LSUE is hosting free FAFSA Parent workshop. If you would like assistance completing your FAFSA application, please attend one of our FAFSA Parent meetings (open to all high school students) and our Financial Aid staff will walk you through the application step by step.

We will be offering two workshops for you to choose from:

· March 27th at 5:30 pm in the Community Education Building Room 201

· April 3rd at 5:30 pm in the Community Education Building Room 201

Please bring the following materials with you to the meeting:

1. FSA ID (create one for the student and one for a parent - https://fsaid.ed.gov/npas/index.htm) – KEEP A COPY IN A VERY SAFE PLACE SINCE YOU WILL NEED THIS FOR MANY YEARS

2. 2017 tax returns

3. 2017 W2’s (for everyone in family)

4. Driver’s licenses

5. Social security numbers for all family members

6. If you own a business, you will also need the tax returns for your business

To sign up for one of the above workshops, please click on the registration link below:

http://www.lsue.edu/academy/calendar.php

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Flu Information

I sent information regarding the flu on February 9, 2019, to all the principals, nurses, and school board administration. You will find that this information will be useful to your staff and parents as well as to your students. Please see below. I have been in touch with the Epidemiologist at the Regional IV Office of public health.

Recommendations are as follow:

- Good hand washing skills (using soap and water not hand sanitizer constantly)

- Cough in your sleeve

- Throw tissue in waste basket after using it to blow you nose and wash your hands

- If a student or staff member, has the fever (101) they are to stay home until fever free without the use of any fever reducing medications.

- If a student or staff member is positive for the flu, they must stay out according to the recommending days the doctor wants them stay out and of course fever free….

- Teachers, janitors, and staff members should wipe the desk tops, door handles,

Clean and disinfect surfaces and objects that are touched often

Follow your school’s standard procedures for routine cleaning and disinfecting. Typically, this means daily sanitizing surfaces and objects that are touched often, such as desks, countertops, doorknobs, computer keyboards, hands-on learning items, faucet handles, phones, and toys. Some schools may also require daily disinfecting these items. Standard procedures often call for disinfecting specific areas of the school, like bathrooms. (CDC, 2018)

“FYI

Please find information about the Flu on the School Health Service web-page on the school board website to give out the parents to decrease the potential spread of the flu at your school if an outbreak is occurring at you school. I have attached the web-page for your convenience.

https://www.slp.k12.la.us/apps/pages/school_health_services_home

Educational Leadership

EL Magazine Link



Effective leaders support everyone in a school to be more effective. They are experts in sound pedagogy, spend a significant amount of time in classrooms and give feedback that is meaningful, authentic and kind.

Standards of Performance

DIRECTOR OF CURRICULUM - ANGELA CASSIMERE

DIRECTOR OF FINANCE - TRESSA MILLER

Reminders

1. Fixed Assets- remember to send changes to Charlie Latiolais so your inventory can be updated in our system. Also remember that end-of-year counts will be needed for each room on your campus. Please have your staff complete and submit their counts prior to leaving for the summer.

2. Monthly Bookkeeping Reports – should be reviewed by principals monthly, approved and submitted to Angie Marks monthly.

3. EPES access- Principals and bookkeepers have separate logins to EPES. Please email Angie Marks for help logging into your Principal account if you have not already done so.

4. Please make sure we have approved invoices to support checks written and deposit slips, receipts and collection logs to support deposits.

5. W-2s are available on the employee portal.

6. 1095s are available on the employee portal.


*CRDC (Civil Rights Data Collection) reports due by April 1st. Each school must be at 100% complete to be able to submit.

DIRECTOR OF TITLE 1 - SCOTT CHAMPAGNE

1. Principals of Title I schools are responsible for uploading Title I documentation into their school’s Title I Folder by the deadlines as indicated in the Title I Part A Schoolwide Programs Handbook, pages 12-13.

2. Principals of Title I schools are required to upload their monthly School Improvement Meeting minutes as well as sign-in sheets into their school’s Title I Folder.

3. Title I schools must maintain all Title I documentation for a period of five years.

4. Stipend forms (Originals signed in blue) are due to the Director of Federal Programs no later than by the 5th of the preceding month that the work was completed.

5. Please be reminded that an evaluation of your school’s Schoolwide School Improvement Plan must be completed and uploaded prior to June 15, 2019. It is strongly recommended that this occur during the scheduled School Improvement Meeting in May. Minutes should reflect the evaluation.

6. All schools will be receiving Title IV surveys soon to complete regarding the school’s utilization of Title IV funds for STEM as well as Safety. In addition, music and band teachers will be receiving Title IV surveys to address the impact of Title IV funding on their music and band programs during the 2018-2019 school year.

7. All schools that have received Title I Direct Student Services funding are required to have provided documentation to their parents that Title I DSS funds were available for their students to participate in after-school tutoring, ACT Senior re-takes, CLEP assessments, Work Keys assessments, and AP assessments. Principals are asked to submit documentation of their correspondences to parents to the Federal Programs Office no later than Monday, April 1st, 2019.

8. Principals are responsible for all Fixed Asset items on their campus. Please be reminded to complete your End-of-the-Year Fixed Asset Inventory prior to your staff leaving for the summer. Upon the completion of the inventory, please submit your school’s updated inventory to Mrs. Latiolais. As all of you are aware, we no longer require school’s to maintain two separate Fixed Asset Inventories (Title I Fixed Asset Inventory and School Fixed Asset Inventory). Your school’s Fixed Asset Inventory should include all fixed asset items. During the past two years, a tremendous amount of technology and band instruments have been purchased by schools and the district.

DIRECTOR OF PREK PROGRAMS/HEAD START - JUNE INHERN

SUPERVISOR OF STEAM - THERESE ELLENDER, Ed.D.

Reminders:

1. Teachers attending SSI must register, pay the registration, and submit a travel request to my office. Teachers will be reimbursed after they attend training.

2. Schools may teach Journey to Careers in the 2019-20 school year but starting with the 2020-21 school year ONLY Quest may be taught and the teacher MUST have attended state department training.

3. Principals should add credentials to their check-out list for end –of-the-year.

4. Middle schools may submit credentials to my office for upload.

5. Robotics kits may be purchased with Title IV and tablets & Nooks with Title I, see me or Mr. Champagne.



*Carl Perkins audit findings were sent out. Pictures should be sent by the end of March and at one time. If you are having trouble completing the required corrections please let me know asap.



*Tailgating will be May 2nd from 3-4:45 for CTE and Art students. Please let me know which departments will be participating.

Free Access to Virtual AP Exam Study Sessions

The National Math and Science Initiative (NMSI) has agreed to allow Louisiana teachers and students free access to its virtual AP exam study sessions. The study sessions will broadcast during the hours of 4:00 pm to 7:00 pm through the months of March and April. The purpose of the study sessions is to highlight and review key topics in preparation for the May 2019 AP exams. If you are interested in attending an in-person Eng. Lang and/ or Eng. Lit session, please contact Taylor Bunn at Tbunn@nms.org for more information.


*Download the attached document to gain access.

New: 2019 Super Summer Institute

Please share with CTE counselors, and principals. Super Summer Institute (SSI) will be offered regionally across the state to secondary and post-secondary educators. SSI provides educators the opportunity to attend training sessions and earn statewide industry-based certifications aligned to Jump Start pathways. Registration is now open and closes on April 26. The Department will provide lunch for educators attending SSI. Registration costs must be paid through Eventbrite at the time of registration. Register below based on location and date:

Lafourche: June 10-15

Calcasieu: June 10-15

Bossier: July 15-19

Livingston: July 22-26

New Orleans: July 22-26

Operation Spark: July 15-26

NEMSA: May 6-July 19 (check registration for details)

New: AP Exam Study Sessions

Please share with teacher leaders and content specialists. The National Math and Science Initiative (NMSI) has agreed to allow Louisiana teachers and students free access to its virtual AP® Physics and AP® Computer Science Principles exam study sessions. The study sessions will broadcast during the hours of 4:00 p.m. to 7:00 p.m. covering multiple topics through the months of March and April. The purpose of the study sessions is to highlight and review key topics in preparation for the May 2019 AP exams.

DIRECTOR OF OPERATIONS - CLAUDIA BLANCHARD

1 Safety precautions should be exercised at all times throughout your campus.

2. Custodians are reminded to monitor all lawn care equipment and make sure it is cleaned after each use. A maintenance log must be kept on all equipment: oil change, grease change, air filter or fuel filter. Please take advantage of nice weather this week and cut and weed eater grass. Round up will be issued out beginning April 1 and use must be documented.

3. Submit lighting concerns in classrooms before testing begins.

4. Schools will be responsible for billing when contacting vendors directly for work or services provided at your site.

5 Submit requests for A/C needs beyond the regular school day for end of the year academic programs, graduation, or extracurricular activities to Geneva Lemon.

8. Summer is a good time for cleaning projects in and around your school campus to prepare for the opening of the 2019-2020 school year. Begin planning now!!

9. Conserve energy whenever possible.

10. Gutters should be checked and all debris should be removed to avoid damages to roofs.

11. All Accident Reports should be submitted to Rachel Richard.

12. All Field Trip requests should be submitted to Angela Cassimere.

SUPERVISOR OF CHILD WELFARE AND ATTENDANCE JEROME ROBINSON

New: 2018-2019 Workforce Reporting:

Annual Teacher Attendance In November 2018, a preliminary attendance file with school and school system level data was made available in school systems’ FTP during the data validation process. By February 28, annual teacher attendance will be reported in the Louisiana School Finder at the state, school system, and school level, and will be reported for all full-time teachers. An absence will be counted if a teacher is reported with non-attendance codes 03, 04, or 05. All other absences will not count against the attendance rate. The definitions for annual attendance are consistent with federal reporting. Non-attendance codes in PEP are as follows:


01 PROFESSIONAL DEVELOPMENT

02 SCHOOL RELATED BUSINESS

03 PERSONAL/SICK/EMERGENCY LEAVE

04 EXTENDED MEDICAL LEAVE

05 ANNUAL/VACATION LEAVE

06 EXTENUATING CIRCUMSTANCES

SUPERVISOR OF PERSONNEL - MATTHEW SCRUGGINS

1. COMPASS INFORMATION SYSTEM (CIS) – PGPs, SLTs, and observation data are to be entered into CIS. Please enter observation data on CIS as you complete observations. Remember, April 15th is the target date to have observations completed. Also, please review rosters for accuracy. In the event you need assistance with CIS, please contact Ms. Malbrough or me.

2. Where possible, please finalize evaluations on CIS on or before May 24, 2019.

3. Reminder: In the event an observation is scored ineffective or a final evaluation rating is ineffective, please notify me immediately so that we can begin to plan intensive assistance.

4. CVR – please be accurate in completing this process, as this impacts final evaulations.

5. REMINDER: Annual Leave days in excess of one’s CAP must be used before July 1st. Please remind all 12 month employees and plan accordingly.

6. The St. Landry Parish Teacher Job Fair has been scheduled to be held on Saturday, May 4, 2019 from 9:30 a.m. until 12:00 noon. Additional information is forthcoming.

7. The deadline for submitting a transfer request for the ensuing school session is July 16, 2018. Requests are to be submitted to my office via email. Please remind/inform employees!

8. All support personnel must have a self-evaluation and an evaluation completed annually and kept on file at the base site. A copy must be forwarded to the central office personnel file only if the evaluation is unsatisfactory.

New: Important Changes to Educator Certification Applications

The Department processes over 4,000 certification questions and applications per month. In order to better serve school systems, the Department recommends the following:

● Use Teach LA Live! to submit both applications and questions to the certification team

● Schedule office hours in the online portal for specific certification questions

○ Speak with a Certification Specialist during office hours -- this is for personnel directors and/or administrative staff only ○ Please include name and contact number when scheduling To increase efficiency, the Department will no longer accept paper applications after May 1.

BESE Tuition Program for Teachers Applications for Summer and Fall 2019 Coming Soon

The BESE Tuition Program for Teachers provides tuition funding for selected classroom teachers to enroll in courses at regionally accredited colleges or universities in Louisiana. Online applications for coursework funding for the summer and fall 2019 semesters will be available on March 19. The deadline to submit completed applications is April 1. Program details, as well as a link to the application once it becomes available, can be found on the Continuing Opportunities for Educators page.

SUPERVISOR OF SECONDARY ED - SPENCER ARNAUD

SUPERVISOR OF INSTRUCTION, SCHOOL CHOICE, & SCHOOL IMPROVEMENT- TRINA PRESTON

Assessment Development Educator Review

Committee Recruitment Please share with principals and teachers. Educator input is essential to the assessment development process because it ensures that Louisiana’s tests are fair, valid, and reliable metrics of student growth and achievement. The Department is now recruiting diverse educators for a variety of Assessment Development Educator Review Committees scheduled to convene May through August.

● Rangefinding for LEAP 2025 math, science, and social studies

● Item Content and Bias Review - LEAP 2025 math and LEAP Connect

● Alignment Review - LEAP 2025 math and ELA (includes Passage Review)

● Standard Setting - LEAP 2025 science


Committee members may review newly developed test items, provide guidance on scoring student responses to constructed-response and extended-response test items, or help determine cut scores for the new science tests. Participants can see the built-in mechanisms which ensure the development of high-quality assessments and ensure that tests are aligned to the standards, appropriate for the grade or course, and appropriate for Louisiana students. Additionally, the educators that do this work learn how to better use assessments in their classrooms or school systems. Access Assessment Development Educator Review Committees in the Assessment Guidance Library to learn specific information about the committees, convening dates and locations, travel and reimbursement information, and to apply to participate.

SUPERVISOR OF TECHNOLOGY-BYRON WIMBERLEY

Reminders:

· Principals please email me the names of any teachers you feel are utilizing technology in their classroom above and beyond the normal usage. This year’s Technology day will highlight our very own teachers within our parish.

· IP phones are scheduled to be installed at OHS on Friday 3/22/2019 . Phase two will be the remaining high schools and Jr High with elementary to follow.

· Please remember that all phone trouble should be reported from SLP web site under I Want To/ Report a telephone issue.

INSTRUCTIONAL TECHNOLOGY FACILITATOR/WEBMASTER TRICIA FONTENOT

Principals' E-Binder

Remember to check the Principals' E-binder for forms you may need throughout the year.

Login Credentials:

Username: slpsb

Password: principals


*Send me an email if there is something specific that you would like included in the e-binder.

Support Person of the Year

Mr. Jenkins would like for each school to have a support person represented in this acknowledgment. Please click on the file below to nominate a Support Person of the Year at your school or at the district level. Once you've filled out the application and gathered the documents requested, scan them in and follow the link provided to drop them in your school's folder. Deadline to have all materials in is March 28, 2019.


Link to Nomination Folders

End of Year Forms

These forms are also in your e-binder.

BRENT BOUDREAUX - SAFETY

Facility Safety Audit Sign Up

Please click on “Fill Out Form” and complete a brief survey and make sure you click the link to the calendar to secure your appointment. Please keep in mind that you can change the weekly view in the calendar by clicking on the blue arrows in the upper left corner.

Thank you for creating an appointment and taking a brief survey.

FACILITY SAFETY AUDIT SIGN UP

Please take a moment and answer a few questions. There are links to choose an appointment time throughout the survey. At the end of the survey you will receive a list of audit objectives. You can also choose any area of concern. SIGN UP!

Fill out form

Heart Saver CPR and First Aid Training

Date: Wednesday, April 17, 2019

Time: 8:30 AM

Location: Beau Chene High School

Cost: $20 payable to BCHS

*Open to administrators and 12 month employees.

ALVADO WILLIS - IEP FACILITATOR

Sylvia Brown - Lead Nurse/Head Start Health Manager

Please find information about the Flu on the School Health Service web-page on the school board website to give out the parents to decrease the potential spread of the flu at your school if an outbreak is occurring at your school. I have attached the web-page for your convenience.


https://www.slp.k12.la.us/apps/pages/school_health_services_home

Sylvia Guidry-Brown, MSN, RN, CSN

Lead Nurse

Pupil Appraisal Nurse

Head Start Health Manager

Important information that will take effect for the school year 2019-2018 regarding the 16 yrs. old (any grade) and/ 11 grade. Please note that 11 yr. olds (any grade) and/or 6th grade are required to have the first dose of the meningococcal that is mandated for the public school setting as well.

Please see attachment

HELEN ROBINSON - SUPERVISOR OF CHILD NUTRITION

TITLE I PARENT AND FAMILY ENGAGEMENT COORDINATOR PAT MASON-GUILLORY

PERSONNEL FACILITATOR - GLORIA MALBROUGH

ASSISTANT SUPERINTENDENT - JOSEPH CASSIMERE

SUPERVISOR OF ELEMENTARY ED – SCOTT MOREAU

PBIS/504 FACILITATOR- TONIA EAGLIN

Section 504 IAP’s/ Accommodations

Section 504 IAP’s/ Accommodations should have been verified and checked for accuracy as it relates to the upcoming Statewide Assessment (LEAP 2025) for the 2018-2019 school year.

1. All amendments or updates must be turned in.

2. All accommodations and updates dates should have been amended in JCampus

3. Data Validation Forms should have been completed and turned in to me. (Include all students in the school)

This also includes LEAP 2025 / EOC for High Schools as well.

Please complete all of the above to ensure that students with 504 accommodations are afforded the opportunity to equal access during the administration of LEAP 2025

Submitting Content for Administrative Reminders

To submit content, email Tricia Fontenot at the email address below.