CSD Board Briefing

Cambrian School District, April 16, 2020

Board Meeting Goes Virtual

Last evening’s Board Meeting was conducted through WebEx as a teleconference in response to the COVID-19 virus situation and Santa Clara County Shelter in Place Order. The public had the opportunity to participate remotely using links that were provided by the District. The meeting was held via teleconference pursuant to the provisions of the Governor's Executive Orders N-5-20 and N-29-20, which suspend certain requirements of the Ralph M. Brown Act. As always, the Board welcomed comments from the public. Public comments were remotely submitted and read by a staff member.

Redevelopment of District Property: Metzler California Environmental Quality Act Analysis Proposal

At the February 6th and March 6th, 2020, Board Meeting the Governing Board of Trustees approved moving forward with the potential redevelopment of the Metzler property on Cambrianna Drive. The proposed General Plan Amendment Analysis would entail the re-designation of the underdeveloped 2.5-acre project site from Public to Residential Neighborhood. The proposed rezoning would permit the District to investigate potential future revenue-generating development opportunities. As part of the consent agenda on April 16th, the Board of Trustees approved the contract for $25,989 with PlaceWorks to complete the required environmental study under the California Environmental Quality Act (CEQA) for the proposed General Plan Amendment. Click here to review the District’s contract with Placeworks to conduct the study.

Redevelopment of District Property: Terra Realty Contract

Moving forward with Phase III was approved at the February 6, 2020, and March 5, 2020 meeting of the Board of Trustees. This involves the potential redevelopment of the Metzler and old Firehouse properties owned by the district for potential revenue-generating opportunities. The Board of Trustees approved the contract with Terra Realty Advisors to proceed with Phase III: Property Redevelopment as part of the Consent Agenda. Click here to review the contract with Terra Realty Advisors

Williams Quarterly Report: January to March 31, 2020

The Governing Board approved the Williams Quarterly Report through March 31, 2020. Each quarter the District is required to submit a report reflecting any formal complaints that the District has received in the areas of sufficiency of textbooks and instructional materials, teacher qualification, and the condition of our facilities. The District has received no formal complaints with respect to textbooks, materials, teacher qualifications and facilities.

Distance Learning and the 2019-20 School Year

A comprehensive discussion took place as to the status of distance learning and the remainder of the 2019-20 school year. Cambrian staff and the Governing Board reviewed the current actions staff has taken to date based on the known information and guidelines from California Department of Education, Santa Clara Public Health Department, and Federal waivers. The Board and Staff also discussed possible next steps to take in order to continue the support of student learning, emotional health and wellness, and community outreach and support, during these unprecedented times. Many positive comments of acknowledgment and gratitude were conveyed by the Board to staff for all their hard work throughout the District.

To review Cambrian’s Distance Learning Plan for the 2019-20 school year, please click here.

New Job Description: Extended Care Program Site Lead

The Board approved the new Extended Care Program Site Leads job description. In doing so the positions will allow the District to proceed with the next steps in opening the Extended Day Program in 2020-21. Please click here to read the job description for the overseer of the new program at each site.

New Job Description: Extended Care Program Activity Leader

The Board approved the new job description for Extended Care Progam Activity Leader for the before and after school Extend Care Program starting next school year, 2020-21. The new Extended Care Program Site Activity Leader will oversee the new program at each school site where the program will be held. Click here to view the job description for the Activity Leader positions.

Sartorette Library Project: Award Bids for Construction

In October 2018 the Board of Trustees approved the Sartorette Library project using the remainder of the Measure I bond dollars. At the April 16th Board Meeting the Board accepted the bid from Jahn Plumbing at $207,000 for the remodel of the Sartorette Library. This project will be completed over the next few months and ready when students return in the Fall.

Facilities Project: Potential Restroom Upgrade with West Valley Slammers (Bagby Elementary School Site)

CFO Penny Timboe presented on behalf of the West Valley Slammers a proposal for the construction of a restroom facilities addition on the Bagby campus. This proposal would encompass adding three permanent restrooms and upgrading the fencing at the current Snack Shack building on the Bagby Campus. The West Valley Slammers have been a community partner with Cambrian for over 50 years providing opportunities and access for the young athletes in our community. This project would be built by local community members, under the supervision of District staff, to ensure compliance with all state and local regulations applicable to the school district. The Board of Trustees approved moving forward with this project.

Next Board Meeting

The Cambrian School District Board of Trustee will hold the next meeting on Thursday, May 7, 2020 at 7:00 p.m. online. Login details to follow the week of the meeting.

Open Positions in Cambrian School District

Interested in working within the Cambrian School District? We have openings, in food service, buildings and grounds, noon duty supervisors, resource specialist teacher, special education instructional aide, substitute custodian, substitute teachers, substitute food service, substitute special education instructional aide, and special education program specialist. For a complete listing, click here.

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Dear Cambrian Community,

Due to the shelter in place mandate, the April 19th Board Meeting was conducted teleconference.

Second Interim Budget Update

The 2nd Interim Financial reports were presented to the Board of Trustees by CSD CFO Penny Timboe. The change from 1st Interim to 2nd Interim was minimal and immaterial to the operations of the current budget year. The budget reporting period for the second interim was for the period of time through January 31st. As of the second interim, we continue to present a “Positive Certification” of our budget.

This means that we are anticipating being able to meet the State required minimum 3% reserve level in the current budget year and in the two subsequent fiscal years. It is important to note, however, that we are meeting this requirement only through significant reductions to staffing and programs in the coming years based on our adopted Fiscal Stability Plan.

As we begin to build the budget for the 2020-21 fiscal year our budget challenges have significantly intensified under the current global economic crisis created by the COVID-19 Pandemic.

In recent weeks, the economic forecasts for the State of California are indicating a recession is upon us. School districts across the state are being advised to prepare for state budget reductions in the forms of lower Cost of Living Adjustments than earlier anticipated (and possibly “unfunded”), deferred payments of our apportionments and new program dollars eliminated. Moving forward we will continue to evaluate and refine our budgetary needs and make additional adjustments as necessary to maintain fiscal stability and solvency while providing the best possible educational experience for our students.

To view the 2nd Interim report for Cambrian School District, please click here.

Based on the 2nd Interim information the “‘Budget at a Glance” infographic has also been updated. Please click here to view this document outlining Cambrian’s budget, as of April 15, 2020.

Bond Measure Feasibility Research Approved

Cambrian School District Chief Financial Officer Penny Timboe advised the Governing Board of Trustees to approve a $25,000 contract with True North Research to conduct a feasibility survey for a potential bond measure in the Fall of 2020. The Board voted to approve the contract. On March 5, 2020, the Board agreed to move forward with True North to conduct the voter opinion research. The potential bond measure would secure funding for Technology and Facilities needs. To read the bond measure feasibility survey agreement, please click here.

Staff recommends the approval of the attached contract with Government Financial Strategies Inc. to provide financial advisory service for a potential General Obligation Bond Measure. On March 5, 2020, the Board agreed to move forward with planning for a potential General Obligation Bond Measure which would provide funding for Technology and Facilities needs. Government Financial Strategies Inc. will provide financial advisory services with planning and post-election issuance. To view the scope of work to provide financial services, please click here.

Financial Auditing Contract Extended

Cambrian School District has engaged with EideBailly (formally: Vavrinek, Trine, Day & Company) for the past nine years to perform our financial auditing. The attached contract is to extend their services for fiscal years 2019-20 and 2020-21. Included in the contract is the potential Bond audit. To view the financial auditing extension contract, please click here.