ACOVA Updates

December 2020

ACOVA is the professional association building community, advocacy, and leadership for Arizona Career & Technical Education Administrators.

This monthly communication will help to serve CTE administrators across the state by providing timely and informative updates that will support the work you do surrounding Career & Technical Education in your district, schools, and classrooms.


If ever you have questions, don't hesitate to reach out to an ACOVA Board Member; we are here to serve YOU!

The ACOVA Board wishes you and yours a blessed holiday season; stay safe, we look forward to seeing you in 2021!

Important Upcoming Dates...

DECEMBER:
  • GO GET 'EM, Paradise Valley & Peoria!! - Perkins/CTED Monitoring

8: ACOVA Keeping you in the know in December- optional office hours*

*watch for meeting invite to join if interested

11: Participant/Concentrator Records close for modifications- see below for more information

18: Deadline for FY20 Credentials- see below for more information


Allocate additional funding your district received for FY21 Perkins Grant (contact your GPS with any questions you have about this)

Allocate funding your district received for the Arizona Industry Credential Incentive Program (contact Jennifer Flores with any questions about this funding)


Watch for important information regarding: FY21 Coherent Sequence and Fall Enrollment Reporting & additional funding allocations for FY21 Priority Grant


Fall 2020 CTE Technical Skills Assessments have been cancelled!

2020 Graduate Placement Updates

As you prepare to make contact with your 2020 graduates, please note that two new placement categories have been added. In addition to postsecondary schooling, military & work, students who are in the Peace Corps or a recognized National Service Program will be counted for placement. Allowable National Service Programs include: AmeriCorps, Learn and Serve America, National Senior Service Corps, USA Freedom Corps, and Citizen Corps. Unfortunately, due to enrollment reporting discrepancies for 2020, districts will need to self-identify which graduates to contact in order to get started on this report.


The 2020 Placement Survey template and form are available to support your work. Please watch for more information from CTE about when the CTE Data Portal will open for you to view your Placement Survey list and upload or enter your Placement Survey results.

Participant/Concentrator Records

The FY20 Participants/Concentrators list is now available via the CTE Data Portal & open for modification until Friday, December 11, 2020. CTE Data Portal Participant/Concentrator Instructions for 2020 are available to assist you.

Please contact Samuel Irvin with any questions.


Definitions:

  • A “CTE Concentrator” is a student who has passed not less than two courses within a CTE program, regardless of the number of Carnegie Units/Credits* awarded for any course (*at least one credit must be earned per course). A CTE Concentrator is indicated by the “C” column on the Participants/Concentrators page in the CTE Data Portal.
  • A "CTE Participant" is still a student who has passed not less than one course in a CTE program during the reporting year. A CTE Participant is indicated by the “P” column on the Participants/Concentrators page in the CTE Data Portal.


What you can do with your Participant/Concentrator records:

  • You will have the ability to view/download all Participants and Concentrator records. There is a verification report that lists students by program as well as a CSV file download option where you can export your Participant/Concentrator information into Excel.
  • You will have the ability to modify credits in prior years for any Participant or Concentrator. You will be able to modify credits in any year for which the program was considered active on your school’s Coherent Sequence. You will not be able to modify credits in the current year as these credits are based on the student’s enrollment records previously uploaded into the system. You should check to see if any student is missing credits for courses they took in prior years and ensure that the correct credit is input into the student’s Participant/Concentrator record or create a new record.
  • You will have the ability to create new Participant or Concentrator records and provide credits in past years. You will have the ability to select any program that was active on your school’s coherent sequence within the past four years. Once a program is selected, you will be able to modify credits in any year for which the selected program was considered active on your school’s coherent sequence.

You will no longer need to distinguish participants or concentrators as “Federal” or “State” records.


The Participants/Concentrators page and individual Participant/Concentrator records will show other information as well, including CTE Assessment data (Date passed, if applicable) and any Credential, Certificate, or License that has been uploaded into the system for a selected student.


Reminder: the Participant/Concentrator Records are open for modification until Friday, December 11, 2020. Please contact the CTE Accountability Team with any questions or concerns regarding the CTE Data Portal or your Participant/Concentrator Records.

Reporting FY20 Credentials

Just a quick reminder that FY20 Credentials are available via the CTE Data Portal for updates/entry and will remain so until December 18, 2020.

Please contact Samuel Irvin with any questions.


To upload or enter a Credential for a student into the CTE Data Portal, the student must have an FY20 enrollment record within the CTE Data Portal for the program for which you are attempting to upload/enter the Credential. Credentials may be entered manually through the CTE Data Portal or uploaded via an Excel file using the template available for download on our website here: https://www.azed.gov/cte/cte-industry-credentials.


To upload credentials, please use the template available for download under the “CTE Accountability” header on the webpage linked above. The “Credential Code” column on the template aligns to the “Id” column on the “2020 Credentials List for Uploads (with Credentials Codes)” document, also available on the website linked above.

Instructions for creating Credential records manually in the CTE Data Portal are available on the “Credentials” menu item within the CTE Data Portal. Click on the “Click here for instructions” link at the top of the webpage.


REMINDER: FY20 Credentials close for updates/new entries on December 18, 2020. Contact the CTE Accountability team with any questions or concerns regarding the CTE Data Portal or uploading your students' credentials.

ADE CTE Administrator Meeting Resources

Supporting documents for CTEA meetings are located by date on the ADE CTE Webpage

Online Secondary CTE Administrator Meeting

Online Postsecondary CTE Administrator Meetings


**Watch for information about February CTE Administrator Meeting dates/times.

ACOVA Announcements

2021 Spirit of ACOVA nominations are being taken now... nomination form


2021 ACOVA Board Elections... if you are interested in running for an open seat on the ACOVA Board, send your Bio to Jayme Fitzpatrick via email at jayme.fitzpatrick@dvusd.org

President Elect
Treasurer
Member-at-Large (2)


If ever you have questions, don't hesitate to reach out to an ACOVA Board Member; we are here to serve YOU!

RESOURCES FOR CTE ADMINISTRATORS

About ACOVA

ACOVA provides CTE Directors with the skills needed to successfully lead the CTE enterprise within their school district. The professional organization is dedicated to the continued support and training of all current and aspiring CTE Directors; CTE leadership is a journey, not a destination.


ACOVA operates as a 501(C)3 non-profict organization. For more information about what ACOVA has to offer, please visit our website at https://acova.org/.