Sunset Feeder Excellence

October 17th- October 21th

Continuing Schoolwide Collaboration

Please see the following excerpt from Collaborative Teams that Transform Schools, The Next Steps in PLC's (Marzano, Helfebower, Hoegh, Warrick and Grift, 2016):

  • "Continue to Collect Artifacts of Practice to Monitor the Work of All Teams
  • During Staff Meetings, have various Collaborative Teams Present Products of their Work
  • Identify and Assist Teams that are Struggling with the collaborative process
  • Intervene and Take Necessary Steps for Teams that are Dysfunctional or not Engaging in the Collaborative Process
  • Focus Sit-in Observations on Teams needing the Most Assistance and Provide More Autonomy to Teams Functioning Well
  • Meet with the Leadership Team to Reflect on the Schoolwide Collaborative Team Processes and Plan Adjustments if Necessary" p. 111-112

Writing Rubric Feedback

Each campus have determined collective commitments for the core content areas. The principal should have a leadership "footprint" that is evident in each content area.

By now, the principal should have reviewed at least the tested writing grade level to ensure the teacher's effective use of the state assessment rubric. Students should have at least one writing sample in a portfolio (short answer response at high school as well). Administrators and CIC's should review the scored writing sample and provide feedback on the teacher's feedback/small group to individual students. Students should rewrite the essay based upon feedback for a higher score. As in the past, teachers should have guidance on the revising and editing needed based upon the samples of student writing. Peabody is asking other grade levels to take turns as second scorers. There is also an emphasis on providing feedback and revisions vs. quantity of essays.


Principals are ensuring collective commitments at each campus which includes an expectation that each student has a current reading level. Students are reading at home and writing responses (i.e. higher order thinking questions). Teachers utilize student reading levels to differentiate instruction and small groups provide evidence of three week data.


There are several additional supports implemented by various campuses this year which include the following:

  • Ribbons for perfect attendance each six weeks
  • Awards for highest percentage of attendance by classroom/grade
  • Counselor Goals to follow-up immediately with individual student needs
  • Parent meetings for students with attendance concerns
  • Keeping a "temperature" of attendance with a target above 98.6


Please ensure your template shared by Mike has last year’s percentage (you need to add) for each tested area beside the predicted percentage which is already calculated. Additionally, please be sure your first round of data has been entered (you need to have entered as soon as you receive the document) for each student. The third need is for you to specify (you need to add to the sheet) on your campus goal sheet what each tier means for each level (i.e. red tier will receive tutoring, small group instruction three times per week, a parent conference, etc., the yellow tier receives…). You should also have a strategy for reviewing the effectiveness of your tiers.

Don't forget... Activities/Celebrations/Failure Reports

Campus Activities and Celebrations due by noon each Wednesday for one-two weeks as possible

Failure Reports are due to ED

Branding Your School

Please begin to consider the Core Values of our school and how you can genuinely brand your school for marketing. You should research programs or enrichment opportunities based upon the unique context of your school- Leadership Academy, Gifted Academy, Dual Language, STEAM, etc. Feel free to call me, you may also decide to remain a neighborhood school, but still emphasize an expertise.

Parent Conference Refinements

Kudos to schools with parent conference refinements:

  • Pre-scheduled conferences
  • Passport theme for students to earn a jeans day by visiting special area teachers!
  • Central location for Parent Portal, counselor, PTA, etc.
  • Scheduled times for different meetings (i.e. grade level, seniors, new families, etc.)

Student Needs

Does your campus have structured processes and supports to address student needs? Do counselors ensure no one is eating alone at lunch? Are all students eating lunch? Has someone received feedback from each new family? How are students providing two-way communication each month?

From the Academic Facilitators...

Math Notes: Problem Solving (Close Reading Strategy)

Math word problems (more than any other content) contain so much information to process in such a small amount of text that students are often confused and unsure what information to pull and steps to take in order to solve the problems. Students need a strategy in order to help them comprehend what they are reading and formulate a plan to solve the problems. Close Reading is a strategy that can be utilized not only in a Reading classroom but also a math classroom and it closely aligns to Process Standard 1B. During my visits to campuses, I will discuss how this strategy can be implemented in the math classroom to assist students with understanding and solving the problems that they are reading.

I was unable to discuss this strategy with CICs this past week due to another task I was working on for the feeder. I hope to visit with each campus and discuss Close Reading in a Math Framework during the next two weeks.
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RLA Curricular Updates

Dallas Reads

Dallas Reads is a partnership between the Dallas ISD and community partners highlighting and celebrating the critical role of literacy in students’ lives through special events scheduled throughout the school year. The events calendar can be accessed at Check out videos of our first two events in the sections below!

Hispanic Heritage Month

Language and Literacy kicked off Hispanic Heritage Month (September 15–October 15) with a lecture by Richard J. Gonzales, author of Raza Rising: Chicanos in North Texas on September 15. View the highlights here! Students can celebrate Hispanic Heritage month by reading books about this year’s theme: Honoring our Heritage, Building our Future. A book list can be found on the Dallas ISD Library Catalog.

Formative Reading Assessment Windows

Following are the beginning of year (BOY), middle of year (MOY), and end of year (EOY) reading assessment windows:

ISIP/Achieve 3000 (Grades 3–8)

BOY: September 1, 2016–September 30, 2016

MOY: January 10, 2017–February 3, 2017

EOY: May 1, 2017–May 26, 2017

Reading Inventory (Grades 9–10)

BOY: August 24, 2016–September 23, 2016

MOY: December 12, 2016–January, 22, 2017

EOY: May 1, 2017–May 26, 2017

*Congratulations to the following elementary and middle schools that tested over 90% of their students on Achieve 3000 during the BOY window!

Peabody, Rosemont Middle, and Lida Hooe

Professional Development Reminder

Upcoming RLA Teacher PD

Writing Series: Analyzing Student Responses*




Just in Time Unit Planning




New Teacher Academy RLA Refresher: Text-dependent Tasks*




Data-driven Instruction in the Reading Language Arts Classroom




New Teacher Academy RLA Refresher: Academic Vocabulary*




All sessions are for teachers of grades 3–12 and will be held at the H. B. Bell School Support Service Center located at 2909 N. Buckner Blvd, Dallas, 75228.

*Teachers enrolled in the New Teacher (9/28, 10/12, 10/26, 11/9) or Writing Series (9/20, 10/4, 10/18) must attend all sessions in the series.

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There are several steps that need to be taken over the next few weeks in order to participate in the Dallas ISD Spelling Bee:

1. Designate a Campus Spelling Bee Coordinator.

2. Enroll your school for the Scripps Spelling Bee at

· Campuses are responsible for the registration fee of $145. Schools may pay the enrollment fee by credit card or by check, with a $7.50 check processing fee added for check payments. Scripps does not accept purchase orders.

· Enrollment period is from August 22 through October 13, 2016. Please take into account additional time that may be needed for Dallas ISD to process the check request for your campus.

3. Once you have received confirmation of your enrollment with Scripps, please register with

the District:

Ms. Martinez' Campus Visits

Monday- Completing Campus Goal Setting Templates and meeting with Dr. V to review templates & Sunset CIC Support Meeting
Tuesday- T&L Tuesday to collaborate with Reading AF's in open forum & CIC Support Meeting: Kahn
Wednesday- Greiner Support Planning Meeting & CIC Support Meetings: Lida Hooe & Rosemont
Thursday- Sunset CIC Support Meetings: Anson Jones, Winnetka & Peabody
Friday- Secondary Fair Day, & Garza RI Campus Visit

Professional Learning Communities

This year, we are focusing on content area leadership led by the principal.

  • What evidence do you have to show you have reviewed progress monitoring and provided guidance for adjustments? What evidence do you have that these adjustments are being made?
  • How are your CIC's strategically supporting all teachers? What is their master schedule for the week?
  • As a campus- What are your SMART Goals for each state tested Areas- What are they?
  • What is your Literacy Plan to follow-up on the cohort from last year? Have your teachers begun leveled readers? What is the expectation for small groups?
  • What are your collective campus commitments and how have you monitored them?
  • How are teachers following up with your feedback?
  • How are you improving writing instructional leadership?

The following are the four core questions for PLC's using data:

Q1. What do we want our students to learn?

Q2. How will we know they have learned it?

Q3. How will we respond when a student experiences difficulty?

Q4. How will we respond when a student already knows it?

Have a great week!


Failure Plans

Please be sure I have your failure plans for those classrooms meeting the criteria.

Campus Visits- This Week

Monday, October 17- Campus visits to finalize reports due by noon today, TechTeach Meeting at Soto, Hooe/Peabody/ED Meeting End of Day

Tuesday, October 18th- Individual supports and reports completed, AJES/Rosemont

Wednesday, October 19, 2016

Thursday, October 20, 2016- ED mtg with School Leadership, Sunset High School

Friday, October 21, 2016- Secondary Fair Day

Attendance- Please send me your campus percentage for the first six weeks and Failure Plans for teachers/campus as needed per policy.

Please send me your percentage of attendance for the first six weeks.

Campus Based Performance Management

We are currently in the PHASE 1: Goal Setting Conference portion of the

Campus Based Performance Management System.

(See Graphic Below)

For the 3R System, principals should be reviewing goals of employees and conducting conferences. DEADLINE OCTOBER 14

For Counselors, principals should be reviewing goal and conducting conferences. DEADLINE OCTOBER 14

For Media Specialists, principals should be reviewing goals and conducting conferences. DEADLINE OCTOBER 14

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All students will participate in at least one extracurricular or co-curricular activity each year.

As I visit, please be prepared to explain your system for ensuring every child's participation in at least one extra or co-curricular activity (all levels/campuses).


October 13, 2016

Printable Packet



Action Required


All Principals

Grade Change Requests


Leslie Stephens


High School Principals

Hart Global Leaders Forum by SMU – Deadline November 4, 2016


(November 4, 2016)


Tanisha Owens

All Principals

AVID Interest Meeting


Tamika Stevenson

Ebony Palmer

All Principals

Polling Locations – Presidential Election (Tuesday, November 8, 2016)


Orlando Alameda


October 6, 2016

Printable Packet



Action Required


All Principals

Student Success Initiative (SSI) Student Information Forms


Sarah Hinkley

High School Principals

Drug and Alcohol Testing Procedures – For Coaches that drive district vehicles


Gabriela Corona Zavala


All Principals

All Assistant Principals

Interference with Investigation of Alleged Child Abuse Cases


All Principals

Department Heads

2016 Veterans Day Recognition Toolkit


Nicole Mansell

Executive Directors

All Principals

Administration of Surveys/Interviews/Other Data Collection Efforts during the 2016-2017 School Year


Cecilia Oakeley


All Campus Personnel


Prohibited Use of Pesticides and Insecticides


Christopher Gray


All Principals

District-wide Water Quality Sampling at Instructional Campuses


Christopher Gray


All Principals

Disposal of Animal Carcass on School Property


Christopher Gray


Testing Dates


17-20--(TAKS) Exit Level English Language Arts (ELA), Mathematics, Science and Social (retest-online only) Out of school (OOS) and credit recovery


5--STAAR EOC English 1 (9-12)

7--STAAR EOC English II (9-12)

5-9--STAAR EOC Algebra I, Biology, US History (9-12)

9—STAAR Make Up Assessment Deadline

19-22--ACP (K-12)


10-23--ACP Make Up Window (K-12)

30—March NEAP Assessments (select campuses)


6-9--(TAKS) Exit Level English Language Arts (ELA), Mathematics, Science and Social (retest-online only) Out of school (OOS) and credit recovery

6-April 5--TELPAS (K-12)

28--STAAR EOC English I (9-12 and Retest)

28--STAAR Writing Day (Grades 4 & 7)

28--STAAR Math (Grades 5 & 8)

29--STAAR Reading (Grades & 8)

29--STAAR Math (Grades 7 Pre-AP & 8)

30--STAAR EOC English II & Retest

31-- STAAR Make Up Assessment Deadline


3-21--STAAR ALT 2 Assessment Window (3-8 & EOC)

10-14—Terra Nova/Supera


1-5--STAAR EOC Algebra I, Biology, US History (9-12 & Retest)

8--STAAR Math (Grades 3,4,6,7)

8--STAAR Math Re-test (Grades 5 & 8)

9--STAAR Reading (Grades 3,4,6,7)

19--STAAR Reading Re-test (Grades 5 & 8)

10--STAAR Science (Grades 5, 7th Pre AP, & 8)

11--STAAR Social Studies (Grade 8)

12-- STAAR Make Up Assessment Deadline

26--1--ACP (Grades 6-12)


June 2--15--ACP Make Up Window (Grades 6-12)

Upcoming Dates

  • District-wide Principal Meetings – The number of district-wide principal meetings was reduced to once each six weeks and the time will remain 1:00PM – 5:00PM and the location will also remain the same. The dates are:

    • November 16th

    • December 14th – Winter Celebration TBD

    • January 25th

    • March 1st

    • April 26th

    • June 7th

Feeder Principal Meetings

o 2nd six weeks – November 1st – November 11th;

Suggested Meeting Date: November 3 Winnetka

o 3rd six weeks - January 10th – January 20th;

Suggested Meeting Date: January 12 Rosemont

o 4th six weeks - February 21st – March 3rd;

Suggested Meeting Date: February 23 Sunset

o 5th six weeks - April 10th – April 21st;

Suggested Meeting Date: April 13th Lida Hooe

o 6th six weeks - June 5th – June 15th

Suggested Meeting Date: June 15 Greiner

All Feeder Meetings will be at 9:00 am

Compliance Videos

Due by September 30- please work with your campus staff.

Textbook On-line Access

Textbooks availability- on-line resources, who has accessed?

The link below is to Curriculum Central. Online access is handled through Teaching & Learning. Roland Antoine with IT is the lead on the districts transition to Clever. Clever is portal that provides “most” of the districts online resources for teachers and students with a single sign on solution for easier access.

Climate Benchmarks

How is your climate committee addressing highest leverage areas of campus?

How are you modeling processes for teachers to utilize within classroom for student perception?

Discover Dallas ISD- All Campus Participation

Saturday, Dec. 3rd, 2-4pm

Ellis Davis Field House

Student visits by last name:

9-12:30 A-L

12:30-4 M-Z

Feeder-wide visits? If you are not a magnet, how is your school branded? What are your selling points? Begin working with communications to refine your marketing... Alternatives within a feeder, marketing each other.