Proctor Elementary School

School Newsletter, November 2019

Living in Uncertain Times

In today’s modern society, we’ve come to rely almost implicitly on having a dependable source of power. When power fails, it causes utter and complete chaos for many of us who find ourselves less prepared than anticipated. This includes creating a plan for when there is a school closure due to a power outage, or air quality issues which seems to becoming our new norm.

We know that school closures profoundly affects parents, neighborhoods, communities, district personnel, and, of course, our students. During these uncertain times, we must make additional preparation plans for future school closures with regards to childcare if you are a working family. If possible, reach out to your employer, family and friends to develop a "childcare plan" in the event school is unexpectedly closed once again.

As in the past, Adventure Time may be available at Vannoy Elementary School to all Proctor families who's student/s are currently enrolled in their program. Please contact the Adventure Time office at (510) 658-7412 ext.100 if this is a need for your family during future school closures.

In the event that we lose power during the instructional day, the District Office will attempt to notify you through the school messenger system, and the school/district website. Normal dismissal procedures will be followed should we close school early. We will have supervision until all students are picked up or have gone home. Please make sure that you have updated your contact information in the Aeries Parent Portal.


At CVUSD, we believe that planning ahead is the best safeguard. With this in mind, we have provided more information and resources below to help you and your family prepare for an extended power outage.

  • Make sure you can receive updated information from PG&E by updating your contact information at
  • Talk to your medical provider about a power outage plan for medical devices powered by electricity and refrigerated medicines. Plan for batteries and other alternatives to meet your family’s needs when the power goes out.
  • Review the supplies that are available in your household in case of a power outage. Have flashlights with extra batteries for every household member. Have enough nonperishable food and water stored to meet your family’s basic needs for at least a few days.
  • Use a thermometer in the refrigerator and freezer so that you can know the temperature when the power is restored. Throw out food if the temperature is 40 degrees or higher.
  • Keep mobile phones and other electric equipment charged and gas tanks full. Know how to manually open electric garage doors and gates.


Proctor Staff continues to monitor the air quality at our school site daily due to the Northern California wild fires. Per the Bay Area Air Quality Management District air quality during this past week continues to fluctuate. Please know that we are taking precautions for staff and students who are sensitive to the air based on these hourly readings such as;

  • Limiting activities that will expose children to the outside air quality as appropriate (PE, outdoor recess, etc)
  • Utilizing all of their resources to keep students indoors if needed
  • Providing masks to those who need it the most (asthmatics, respiratory issues, etc)
  • Providing an alternate space during a outdoor recess for those who are who are more sensitive then others.

CVUSD follows the guidelines in the "School Air Quality Activity Recommendations, which were created by the California Department of Education in partnership with the California Air Pollution Control Officers Association and several other agencies. Below I have attached our district's School Air Quality Activity Recommendations that we use to guide our decision making.

We thank you for your patience during these uncertain times as the safety and well being of our students and staff are a top priority.

Heather Ghereben

Proctor School Principal

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We Want to Honor and Thank Our Veteran's

Please Join us on November 8, 2019 @ 8:15 A.M. as we Honor our Local Veterans!

On this day, Proctor Elementary will honor our Nation’s veterans with a special school assembly. Students across all grades will be singing American patriotic songs along with the participation of our local (VFW) Veteran's of Foreign Wars, Post 9601. They will be presenting the colors, and demonstrating the folding of our nation’s flag. A former Proctor student will also be playing “Taps”. Veterans from our school community will be invited to attend, as well as any active local military personnel from our school community.

Students will also be creating a “Wall of Honor” that will be displayed in the Art Center, and Brunch will be served for all Veteran’s who attend. Attached below is a template your child may use to honor a veteran they know. Please do not submit photos that cannot be replaced. All entries will be placed on the "Wall of Honor" for our Veteran's to see during the brunch. Turn in completed entries to the school office by the end of the school day Thursday, 11/7. Feel free to also use the attached flyer to invite other local Veteran's (See Below).

Directly following the assembly, Proctor PTA will host a brunch exclusively for our honored Veterans in attendance. If you would like to sign-up to help volunteer for this event, please use this link.

We look forward to this day to be able to honor those who have fought and continue to fight for our free nation.

Eureka Math Workshop for Proctor Parents November 14th!

Need support to better help your child with their Eureka Math Homework?

I have asked our CVUSD Math Coach, Sharon Friedman, to provide our parent community with some tools to better support their student at home with our current math adoption, Eureka Math.

The new Common Core Math curriculum is definitely different than how many of us may have learned math growing up, so this is a good opportunity to become more informed on how to better help your child with their math homework for grades 1st through 5th.

Where: Proctor Elementary, Cafeteria (MPR)

When: November 14th @ 6:00 - 7:30 PM

Who: All Proctor families K-5 - Though Kinder does not use this curriculum, it will be helpful to learn what will be taught to your child starting 1st grade

Thankful for this School Community!

I greatly appreciate the energy of our fantastic parent volunteers who spend countless hours planning and organizing Proctor PTA school events. A big thank you goes out to the PTA Board, and all of the parent volunteers who helped last month with the Halloween Carnival and especially to Sarah Cortez who Chaired this event! I would also like to acknowledge Amber Gable, Kelly Chambers, Jessica Valentine, Kathy Cook, Emily and Jason Hull, Thana Anglin, Anna Burk, and Tiffany Purcell just to name a few! And thank you to the many who stayed after the event to break down the booths, and clean-up (this was a HUGE help!).

I also want to thank Rita's Italian Ice/Custard Happiness, Wendy Shay, Owner of Herb's and Spices Catering, and Such delicious food offerings for our community to choose from!

This is one of Proctor's best events and it wouldn’t be possible without all of our parents and school community coming together to contribute.

2019-2020 CA Healthy Kids Survey

This survey will be given out to all California public school students and parents/families. It's a tool supported by the California Department of Education to help districts meet Local control Accountability Plan (LCAP) priorities to improve school climate, pupil engagement, parent involvement, and academic achievement.

The student survey includes questions on the supports provided to children; school connectedness, climate, and safety; and risk factors such as violence and substance use. Keep an eye out for more information that will be sent concerning this survey, along with a parent consent form to allow your student to participate.

We hope that both you and your student/s will participate so that your opinions and knowledge can be part of the information gleaned from the survey to inform our LCAP planning.

For more information about the CA Healthy Kids Survey, click here!

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Mark your calendars for the annual Dynamic Dinner Dance!

The annual CVEF Dynamic Dinner Dance will be held on November 8, 2019 from 7 to 11 p.m. at the Castro Valley Masonic Center, located at 4521 Crow Canyon Road in Castro Valley. The theme this year is Bollywood. There will be a buffet Indian dinner by Aroma, no host bar, music by DJ Billy Bradford, Henna Tattoos by Henna Happens, a photo booth by Charlie Moehle, and a Bollywood dance performance. The fun evening will include dancing, a silent auction and a live auction featuring cakes and cupcakes from Jenn’s Cupcakes and Disneyland tickets, among other exciting items. All proceeds from this event go directly to fund the CVEF School Grants Program. Please join us to support Castro Valley schools! Please purchase tickets before November 1st at

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Thanksgiving Food Drive 11/18 - 11/22

Castro Valley Outreach is a non-profit 501c3 organization. They are sponsoring a Thanksgiving food drive that will serve families in need in our community. Each family will receive food items needed to prepare a Thanksgiving meal. Please help us support this outreach by bringing in any of the listed non-perishable items on the week of November 18-22. We have divided it up by grade to make sure that we cover all items needed. Gift cards to for grocery stores are also needed to help buy other perishable items (turkey, ham, etc.) Please look for the attached flyer for a list of items needed. Boxes will be placed at each classroom.

Contact Vicki Dugan for additional details if needed @

ELAC - English Learner Advisory Committee!

We Need Parents on the English Learner Advisory Committee!

The purpose of the ELAC is to advise the principal and school staff on programs and services for English learners. The committee advises (reviews and comments) on the following:

  • Advise the principal and school staff on the school’s program for English Learners.
  • Participate in the school’s needs assessment of students, parents, and teachers.f li
  • Advise the school on the annual language census (R-30).
  • Advise the School Site Council on the development of the Single Plan for Student Achievement.
  • Provide input on the most effective ways to make parents aware of the importance of regular school attendance.

Please contact the school Principal, Heather Ghereben if you would like to participate in this committee,

PArking Lot Reminders

Please make sure you are adhering to our school parking lot policies and procedures during morning drop off and afternoon pick-up to ensure student safety. Please do not park in the loading zone, and please do not drop off your students in the middle of the parking lot as there are many moving vehicles in motion.

Also, you may have noticed our student parking lot helpers assisting after school. These students are part of our new Proctor Patriot Student Leadership Team. These students are learning to serve their community, please greet them with a smile of encouragement. Thank You!

LEAP Sand Castle Contest

Congratulations Proctor 5th Grade Students!

Thank you to Shirley Tsao-Chen once again and to LEAP for organizing this event, and to all the parents who came out to support our students in the sandcastle event. Our students should be very proud of themselves for working together to come up with their Sandcastle design. Our school won the award for the BEST LOCAL REFERENCE; “BAYNOPOLY”.
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Bay Area United Against Hate Week of November 17th - 22nd!

Community Alliance Presents: Poetry Art Slam

11/20, 6-8PM, @ Small Town Society

  • If your child would like to participate in the Art Slam, see the flyer below for details.

Also, please join us in the CV Unity walk starting at CVHS on November 18th!

Make Sure You Are Being Informed!!

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FLOAT - A Compelling Documentary about Science, Engineering, Creativity, and a Champion Spirit

School Newsletter Translations

¡Traducciones de boletines escolares disponibles!


Just scroll down to the bottom of the newsletter, and choose the language you would like to have this newsletter translated to (see picture below).

只需向下滚动到时事通讯的底部,然 选择您希望将此时事通讯翻译成的语言(见下图).

Simplemente desplácese hasta la parte inferior del boletín y elija el idioma en el que desea que se traduzca este boletín (vea la imagen a continuación).

CVUSD Board of Education

Dot Theodore, President

Gary Howard, Vice President

Monica Lee

Jo A.S. Loss

Lavender Lee Whitaker


Parvin Ahmadi

Proctor Elementary School

Home of the Patriots

Hilda Kwan

School Secretary

Vicki Dugan

Attendance Secretary

Heather Ghereben

School Principal