Choice Weekly Update
April 26, 2019
May Regional Meetings
Student Applications
Special Education - If an application is submitted with "Yes" for IEP and the message that an SE record is not found appears, email ChoiceSchool@doe.in.gov. In the email, include only the STN of the student and the message that the student's application is pending. Applications that are not verified within 15 days of being submitted will be denied and a denial letter will be sent to the school. Applications may be re-submitted before the application deadline, September 1.
Choice Eligibility System - The system recently went through a system wide refresh. The refresh is now complete. However, there is no guarantee that a student will be in the Choice Eligibility System. If the student is not in the system, then household size and income are required to be used to determine student eligibility.
Learning Connection
School Amendment Process
The corporation amendment window will open on May 1. This is the opportunity for schools to change their grade configurations. Please see this memo for more information. Amendments must be submitted using the 2019-2020 School Profile Amendment Form.
Five-Year Cohort
With the end of the school year just around the corner, the Office of School Accountability is asking all high schools to check their cohorts, primarily the 2019 cohort, to ensure that all students have the correct status. Please email schoolaccountability@doe.in.gov with any questions.
The Office of School Accountability is again offering an opportunity to audit the 2017 five-year cohort. More information can be found in this memo.
Directory Updates and Contact Information
The Master File System is the source for school contact information and other directory data displayed on Compass. Please use the Directory Updates and Contact Information Changes Form to request school directory updates.
DOE-SV Sign-Off Only - The deadline to report has been extended to April 29 at 4:00 p.m.
Known issue RESOLVED - The Special Education Summary Primary Exceptionality grid has been fixed. The summary is ready for final verification. The signed summary must be uploaded via the STN Application Center by Monday, April 29 at 4:00 p.m.
Finding Posted Layouts and Documents
FYI - Since the 2019 DOE-DT (Dual Credit) and 2019 DOE-TI (Title I) reports do not open until after July 1, both layouts are posted only to the Data Reporting "Help" page.
Reports Currently Open
- DOE EM 2019 (Enrollment and Mobility)
- DOE IR (IRead-3 Exemption)
- DOE RA (Real Time Access)
- DOE SV 2019 (Special Education for Vouchers) - Period 2
- DOE SPN 2019 (School Personnel Number)
- DOE STN 2019 (Student Test Number)
- ILEARN Grades 3-8 Period 3
- ILEARN Biology Grades 7-12 – Period 3
- ILEARN US Gov’t Grades 7-12 - Period 3
Reports Opening Soon
- DOE TA (Testing Accommodations) IREAD Summer Retest (Grades 3-5) – opens April 29
- DOE CE 2019 (Certified Employee) - Period 2 - opens May 1
- DOE CP 2019 (Certified Positions) - Period 2 - opens May 1
- DOE CC 2019 (Course Completion) - Period 2 - opens May 6
- DOE LE (LEP Federal Flexibility) - opens May 10
- DOE AT for EM Submitters 2019 (Attendance) - opens May 13
- DOE GR 2019 (Graduate) - opens May 17
Help US Help YOU
To contact STN Support HelpDesk click this link to create a work order. Please provide an email address and phone number in the work order. STN Support is also available by phone at 317.232.0808.
Choice Scholarship Program
Email: ChoiceSchool@doe.in.gov
Website: doe.in.gov/choice
Location: 115 West Washington Street, Indianapolis, IN, USA
Phone: 317-233-2200