SLP Superintendent's Newsletter

Week of September 2, 2019

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UPCOMING EVENTS

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SUPERINTENDENT PATRICK JENKINS

Message for the Week

I hope you had a great labor day weekend! Just a quick message and food for thought…

I know time has been limited but don’t forget to read Failure is Not an Option. It has some great resources and by the way, it a great read!

In the book, Failure is Not An Option, review and answer the following question and discuss with your leadership team or staff:

Page 248 – Resource #3: Self-Assessment

Page 249 – How Effective Is Your School

Review and answer the questions on page 276

Chapter 5. Principle 1: Common Mission, Vision, Values, and Goals

Lastly, I found one of my old themes and thought it may help someone. Use it, lose it or delete it. Your choice.

SUCCESS

S - Show your best Effort

U - Understand your Purpose

C - Come to School daily

C - Character…Show it!

E - Expectancy, Enthusiasm, Endurance

S - Show Honesty

S - Show responsibility

Become What You Believe… Yes, We Can!

Don’t forget to keep parents informed of their children’s progress. Before you know it we will have completed half of the first nine weeks. Communicate with your zone principals and determine when progress reports will be sent to parents.

Grade Practice Guidelines – Pupil Progression Plan Page 46

Teachers are required to have a minimum of 8 – 10 assignments/assessments over each nine-week grading period consisting of a variety of assessed student work including (but not limited to) formal interim major tests, unit assessments, shorter formative quizzes, writing assignments, research products/projects, fluency checks, demonstrations or checklists, and student classwork/daily practices. Points shall be assigned to students for each assignment/assessment and at the end of the nine-week period, a percentage grade shall be computed by dividing the points earned by the total possible points.

Thought for the week…“Good teaching is loving and listening, sharing and supporting. It is being passionately human. That is the point at which a good teacher begins.” – Author unknown

The Captain of the Gate

Paint the Town Pink

I encourage you all to decorate your schools and participate in the "Paint the Town Pink" contest.
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Printable Form:

DIRECTOR OF CURRICULUM - ANGELA CASSIMERE

Aspiring Leaders Academy

Beginning September 11, 2019!

The St. Landry Parish School Board's Aspiring Leaders Academy is designed to offer educational leaders who have obtained Educational Leadership certification as well as those who are working towards certification the opportunity to participate in research-based professional development to acquire the critical knowledge and skills to be instructional leaders and improve student achievement in their schools.
Patterned on the components of NISL's Executive Development Program (EDP), the academy seeks to prepare aspiring leaders to serve as strategic thinkers, instructional leaders, and creators of a just, fair, and caring community in which all students meet high standards.

Please share the attached flyer with instructional staff members at your school.

The application can be found at the following link: Deadline for applications: September 3, 2019

https://forms.gle/BKbxvE7HzQxdsmRV7

Please do not hesitate to reach out if you have any questions.

REMINDER: Louisiana Youth Summit on Opioid Awareness Registration

Please share with counselors. Registration is now open for the South Louisiana Youth Summit on Opioid Awareness, which will take place on October 1 at the Lakefront Arena in New Orleans from 9:30 a.m. - 12:30 p.m. This free event, hosted by the Mark Wahlberg Youth Foundation and DEA 360, will educate middle and high school students about the dangers of opioid addiction and encourage them to be part of the solution to ending this epidemic. The Summit empowers students to take action in their schools to promote prevention and encourage their peers to seek the benefits of leading a healthy lifestyle.

REMINDER: U.S. Senate Youth Scholarship Opportunity

The Department and the William Randolph Hearst Foundation are pleased to announce the launch of the 2020 United States Senate Youth Program. Two outstanding students from Louisiana will be selected to spend a week in Washington, D.C. in March of 2020 and will each receive a $10,000 scholarship from the Hearst Foundation. The Department requests your assistance with selecting these students. Please distribute to juniors or seniors who hold elected or appointed offices in school or community groups listed in the national program brochure and the logistics memo which includes the application and selection procedures. Please ensure that students understand the rules and regulations governing this competition. For test security reasons, the test secure essay topics will only be released to school systems and will not be available on the Department’s website. High school personnel should contact marian.johnson@la.gov as soon as a student request is made for the essay topics. The names of the students selected and their application portfolios must be received at the email address below no later than October 1. Finalists will be notified by October 21.

THERESE ELLENDER - SUPERVISOR OF STEAM

Social Studies Fair

Attached you will find the St. Landry Parish Social Studies Fair documents needed for you and your students. All students going to the Social Studies Parish and Regional Fairs should be familiar with and agree to abide by these regulations. Home school students zoned for your school may participate in your school fair. Please make sure your school fair date is posted on your website.

State Fair information will be released to the winners. Please copy Brandi Meche on all correspondence. The following files are attached:

  1. Social Studies Fair Letter
  2. Declaration of Intent: Due-- Friday, September 6th
  3. Purpose of Social Studies Fairs
  4. Rules and Regulations (the Parish Fair will follow the Regional Rules attached)
  5. Guidelines for Projects (the Parish Fair will follow the State Guidelines attached)
  6. Judging Criteria
  7. Region IV Social Studies Fair Information
  8. General Regulations for Teachers and Students
  9. Social Studies Disciplines
  10. State Fair Check Off List (Please use to assist students with Parish Fair)
  11. District Scoring Rubric

IMPORTANT DATES:

  • Letter of Intent—Friday, September 6th
  • School Fairs completed by---Friday, November 1st (unless given special permission to complete later)
  • Paperwork for entries to the St. Landry Parish Social Studies Fair---Friday, November 8th
  • Parish Fair---Thursday, November 14th 5:00 p.m. at Northwest High
  • Regional Fair—Saturday, March 14th (Lafayette, LA)
  • State Fair---Friday, May 1st (Lake Charles, LA)

*ALL DOCUMENTS CAN BE FOUND IN THE PRINCIPALS E-BINDER.

SCIENCE FAIR

Attached you will find the St. Landry Parish Science Fair documents needed for you and your students. All students going to the Science District and Regional Fairs should be familiar with and agree to abide by these regulations. Home school students zoned for your school may participate in your school fair. Please make sure your school fair date is posted on your website. State Fair information will be released to the winners. Please copy Toni Breaux on all correspondence. The following files are attached:

  • Science Fair Letter
  • Declaration of Intent: Due-- Friday, September 6th
  • Rules and Regulations
  • Items NOT Allowed
  • Entry Form—Junior Division (Make sure you print out the proper form)
  • Entry Form—Senior Division (Make sure you print out the proper form)
  • Research Plan
  • IRB PPT
  • Abstract Form (There is a version on the ISEF site that allows you to type in all of the information. You can find it through the "DOCUMENTS" links on the page. Make sure to use the 22 category version!)
  • Directions for Starting a New Project
  • Most Common Reasons for Disqualifications
  • Science Fair Scoring Sheet/Judges Rubric
  • Science Fair Important Information

Other Important Links:

IMPORTANT DATES:

  • Letter of Intent—Friday, September 6th
  • School Fairs completed by---Friday, November 8th
  • Paperwork for entries to the St. Landry Parish Science Fair---Thursday, November 21st
  • Parish Fair---Thursday, December 12th 5:00 p.m. at Northwest High
  • Regional Fair—Saturday, February 8th (Lafayette, LA)
  • State Fair (Junior Division---March 16th-17th (Baton Rouge, LA)
  • State Fair (Senior Division---March 17th-18th (Baton Rouge, LA)

Additional Information:

Just to clarify: 4th and 5th grade winners MAY enter the Parish/District Fair if they placed in 1st-3rd place, use the Junior Division Form and change the grade level to reflect the appropriate grade. Please let them know that they CANNOT advance to the Regional level at UL and beyond. They must turn in all the same paperwork as everyone else.

For those advancing to the District Fair the following should be turned in (no exceptions):

Any additional forms identified by the "RULES WIZARD" need to be filled out also. ALL FORMS MUST BE FILLED OUT PRIOR TO ANY EXPERIMENTATION. The approval date on Form 1B must be BEFORE the experiment start date on Form 1A. If the experiment start date on Form 1A is before the approval date on Form 1B, then it shows the experiment started before it was actually approved. The rules are set up to make sure that young people don't injure themselves, or other people or animals, so Form 1B should always be the first one filled out. Please do not ask us to post-date signatures or fax us paperwork at the last minute. If the forms are done properly beforehand, then the student will be cleared for competition at the SCHOOL, PARISH, REGIONAL, STATE, and INTERNATIONAL competitions. The forms are available using the "DOCUMENTS" link, which directs one to the Society for Science website. The Abstract Form, Entry Form, Region VI Rules are all available on the Region VI website.

It is definitely best for the student to type in all the information on the forms found in the "DOCUMENTS" link to the right, and then print the forms out. It looks much neater and more professional. Then the signatures can be obtained.


*ALL DOCUMENTS CAN BE FOUND IN THE PRINCIPAL'S EBINDER

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NEW: 2019 Career Futures Expo

The 2019 Career Futures Expo will be October 23rd at Northwest High School. The registration deadline is October 15th and we would love to have your confirmation of attendance to reserve your booth! There is NO COST to you to participate and breakfast will be provided by Cengage as well as a hearty lunch by various businesses.

The Career Expo is designed to allow 10th graders an opportunity to explore career options prior to determining a pathway at the end of the school year. This year 10th graders from St. Landry and Evangeline Parish Schools will be in attendance as well as St. Edmunds and Opelousas Catholic. We have an estimate of 1,500 students attending.

I look forward to receiving your registration, attached.

New: Release of 2018-2019 CLEP Results

The 2018-2019 College Level Examination Program, or CLEP, results were released, highlighting that the number of Louisiana high school students earning college credit increased by 51 percent since last year and 558 percent since 2015. CLEP is a nationally recognized credit-by-examination program that provides students an opportunity to demonstrate their mastery of college-level materials in introductory subjects and earn college credit.

New: Quest for Success Teacher Training

Quest for Success is an innovative, new, high school-level, career exploration course designed to prepare all Louisiana graduates for career and life success. Individuals seeking to teach the Quest for Success course should attend the upcoming training located at the Claiborne Building in Baton Rouge on September 16-17 from 8:00 a.m. - 4:00 p.m. Registration will open on August 29 and close on September 5. Additional trainings in various regions of the state are forthcoming and will be publicized in upcoming newsletters.

New: NCCER Craft Instructor Webinar

The Office of Student Opportunities will host webinars to support the National Center for Construction Education and Research (NCCER) craft instructors. The webinar will provide support for implementing NCCER guidelines at Accredited Training and Education Facilities (ATEFs) and will include a review of instructor training, certifications, and processes, facility visits, testing guidelines, training module registration, and registry access.

● Webinar Date and Time: August 28 at 10:00 a.m.

● Webinar Link: https://ldoe.zoom.us/j/211861830

● Meeting ID#: 211 861 830

● Webinar Date and Time: August 28 at 2:00 p.m.

● Webinar Link: https://ldoe.zoom.us/j/752025935

● Meeting ID#: 752 025 935

New: NCCER Updates for School System and School Leadership

The Office of Student Opportunities will host two webinars for career and technical education (CTE) supervisors and school leadership to review the National Center for Construction Education and Research (NCCER) guidelines for the 2019-2020 school year. In addition to reviewing the guidelines, the hosts will share expectations and responsibilities, including the assurance letter, craft instructor requirements, Department processes, the “Helper” pathways, testing guidelines, facility visits, trainings, and the registry.

● Webinar Date and Time: August 21 at 10:00 a.m.

● Webinar Link: https://ldoe.zoom.us/j/960720956

● Meeting ID#: 960 720 956


● Webinar Date and Time: August 21 at 2:00 p.m.

● Webinar Link: https://ldoe.zoom.us/j/686093410

● Meeting ID#: 686 093 410

TRESSA MILLER - DIRECTOR OF FINANCE

1- Fixed Assets point of contact is Charlene (Charlie) Latiolais ext 10290.

· All equipment valued at $250 or more is placed on inventory. There is a St. Landry Parish School Board tag placed on all of these items.

· When equipment is transferred from school to school or even from room to room, a Transfer/Disposition Form must be completed and sent to Charlie. Forms can be found on our website under the Finance Department as well as on the Principal E-binder.

· The Transfer/Disposition form is also used when equipment is condemned, stolen, sold, etc. To dispose of assets, the Transfer/Disposition Form should be submitted to Charlie. We will pick up the old items once the paperwork has been received, Charlie will remove the tag, then we will haul them off for you.

· If equipment is lost, stolen, or vandalized the Transfer/Disposition Form, Form E and a copy of the police report should be submitted to Charlie within 30 days.

· If equipment is purchased (valued at $250 or more) that is shipped directly to your school, please inform Charlie. She will go to your school to place the Fixed Asset tag on it.

There will be a Fixed Asset training on September 11th at 9:00 am in the SLPSB Meeting Room.

2- You should be reviewing and approving the following bookkeeping reports monthly. And your bookkeepers should be submitting these to Angie Marks monthly by the 15th.

1. General Ledger Activity Report for the month

2. Bank Reconciliation Report

3. Outstanding Check Listing

4. Copy of Entire Bank Statement (including copies of checks and deposits)

July 2019 reports are due now.

3- You should be approving all fundraisers and purchases in advance. Please utilize the forms we’ve provided to reflect this approval. Forms have been distributed to your bookkeepers and are available on our website under the Finance Department.

4- All money submitted to the bookkeeper should have documentation (ex. Teacher Collection Log, Ticket Reconciliation, Deposit Form) showing the amount. Any money being turned in to the bookkeeper should be counted first by the staff turning in the money, then by the bookkeeper. Both the teacher and the bookkeeper should sign or initial this documentation.

5- Deposits should be made regularly and at least weekly. Do not hold cash over the weekend or holidays on your campus. Make sure cash is safeguarded at all times to minimize the risk of theft.

6- Please make sure groups are only spending funds that are already available in their student activity accounts. The Account Balance should be included on the Request for Withdrawal of Funds form to assist in this process. There should be no negative balances at the end of the fiscal year.

7- Quotes must be obtained for any purchases costing $1,000 or more. The quotes should be attached to the Request for Withdrawal of Funds/Purchase Order when submitted to you for approval.

8- Travel reimbursements will be delivered via pony the week of payroll. Reimbursement forms should be turned in for payment monthly no later than the 10th of the month. All required signatures and documentation should be submitted.

9- All Registration Fees should be coded to account 10011 as well as all related expenses.

CLAUDIA BLANCHARD - DIRECTOR OF CURRICULUM

Custodian Inservice

Date: September 11, 2019

Time: 8:00 AM-12:00 PM

Location: Resource Center


JEROME ROBINSON - SUPERVISOR OF CHILD WELFARE AND ATTENDANCE/ATHLETICS

SUSPENSIONS/EXPULSIONS

Principals/Administrators,

This letter serves as a reminder in reference to the suspension/expulsion process.

When a recommendation for expulsion is made by an administrator, Mr. Jenkins and I will review the documents to determine if an adequate amount of behavioral interventions were used to redirect defiant behaviors. If the student is a special needs student, i.e. – 1508 or 504 then you must contact Ms. Tonya Eaglin at Pupil Appraisal for review/approval.

Some examples of behavior interventions are:

1. Parent conference

2. Evidence of parental contact via email, telephone, letter

3. Counseling

4. Remedial work

5. Short term suspensions

6. Recess detention

7. Saturday clinics

8. In-school suspension

The disciplinary progression plan will include an opportunity for a long term suspensions, whichwill/may attending the St. Landry Parish CAPS Program or the Eunice Jr. High Alternative Program for a period of 10 or more days. With favorable behavior, the student will return to the base school with probationary status. Continued defiance will warrant a return to the Alternative Program for the (remainder of school year). A second hearing must be conducted before the student enters into the site for a second time.

Rules that govern expulsion periods for drugs, weapons, and serious bodily harm will remain the same as stated in Louisiana Law RS17:416.

When a student has not committed a major offense (drugs, weapons, serious bodily harm), a recommendation for expulsion may not be approved. Instead, the student may receive a long term suspension.

Please continue to be mindful of the following: Schools that will receive an “URGENT INTERVENTION REQUIRED” label in School Finder will be required to submit a School Behavior Intervention Action Plan to the State Department.

Urgent Intervention Status occurs when:

Your school has an out-of-school suspension rate that doubles the national average for three consecutive years

· PK-4th OSS rate exceeds 5.2% for three years, and/or

· 5th- 12th rate exceeds 20.2% for three years

Finally, we need to continue to give our best effort in reducing suspensions and expulsions in order to give our students an opportunity to learn and grow in a positive school environment.

Note: Please share this information with your administrative team.

Thank you for what you do.

IN-SCHOOL SUSPENSION SUCCESS GUIDELINES

(ISS) In-School Suspension Centers

Good morning Administrators,

Attached are the following items:

° In- School Suspension Agreement Form- Must be completed at the base school and emailed or faxed to the In-School Suspension Centers

° In- School Suspension Guidelines- Will be strictly enforced at the Centers

(see attachment)

° Listing of the In-School Suspension Centers and the schools they service

(see attachment)

Note: Principals, please assign an administrative team member to help facilitate this process for your school.

The only site that is not up and running is Sunset. The agreement form will be updated as soon as we fill that slot.

Urgent message for all Principals/Athletic Directors/Coaches


Please be advised to use “extreme caution” when practicing/conditioning your student-athletes. Also, be cautious as to the activities you have the athletes undertaking (due to heat exhaustion) and make sure they are hydrated throughout that process. I strongly recommend that you utilize your indoor facilities as much as possible during the extremely hot days to come.

Note: Designate someone on your staff to keep up with the weather forecast daily (Including thunder & lightning).


Strong Emphasis: Please be reminded that no student-athlete should be participating in any type of sport without a completely cleared physical from a licensed medical doctor.


Principals, if you don’t have athletics at your school please share this information with all duty teachers as well your Health & Physical Education Instructors.



As always, we really appreciate the jobs that you do.

SUPERVISOR OF INSTRUCTION, SCHOOL CHOICE, & SCHOOL IMPROVEMENT- TRINA PRESTON

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The link to the Assessment Guidance Library is below.

https://www.louisianabelieves.com/resources/library/assessment-guidance

Reminder: Available Assessment Resources

Please share with teachers and school leaders. The following LEAP 2025, LEAP Connect, and ELPT/ELPS resources are now available in the Assessment Guidance Library:

● 2019-2020 Assessment Guides

● 2019 Teacher Leader Summit presentations and materials

● Updated Mathematics Equation Builder Guides

● LEAP Connect Constructed-Response Sample Items

GLORIA MALBROUGH - PERSONNEL RECRUITMENT COORDINATOR

Compass Window Closing

As you work toward completing your finial evaluations in CIS, please submit the names of those teachers that I will need to enter an incomplete evaluation status. I will need to know the reason for the incomplete as well. Note that teachers who are on sick leave or retired mid-year cannot be deleted from the roster, but entered as incomplete. Please send those as soon as possible, since I have to meet the deadline of September 6 along with you.

COMPASS window closing September 6, 2019.

2018-2019 Teacher Evaluation of Dates and Resources


Earlier this month (August 9), 2018-2019 value-added model (VAM) data was uploaded into the Compass Information System (CIS). School systems may now submit final evaluation ratings for VAM teachers in CIS.

The deadline for submitting all 2018-2019 evaluation ratings for VAM teachers into CIS, including performance evaluations and Student Learning Targets (SLTs), is September 6.

In the event that you cannot complete as of yesterday, COMPASS TECHS were working on glitches with rolling information over. Just keep trying periodically. Thank you!

NEW: COMPASS

UPON COMPLETING THE COMPASS EVALUATION TRAINING THAT WAS PROVIDED AT THE PRINCIPAL’S RETREAT, PLEASE NOTE THAT THE FOLLOWING HAS TO BE DONE.

The completion of this survey

will count as your attendance in this

training.

Please make sure to complete at the end of

session.

https://docs.google.com/forms/d/1-M47JEt

nxcS2fHagjwmSlDWS2l3yP58cD-6QhNCL8Ec

/edit

ONCE YOU HAVE COMPLETED THE SURVEY FORWARD YOUR CERTIFICATE TO ME, ALONG WITH YOUR APS CERTIFICATE. I WILL BE ASSIGNING EVALUATORS ONCE THE SYSTEM ROLL’S OVER.

INSTRUCTIONAL TECHNOLOGY FACILITATOR/WEBMASTER TRICIA FONTENOT

Website Admin Training

Please forward to your school website admin. We will have school website admin training Thursday, September 5, 2019. All new school website admins are encouraged to participate. Registration link: http://www.slp.k12.la.us/apps/form/form.STLAND-D.rzTADfe.257
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Principals' E-Binder

Remember to check the Principals' E-binder for forms you may need throughout the year.

https://www.slp.k12.la.us/apps/pages/index.jsp?uREC_ID=371733&type=d&pREC_ID=1651247


Login Credentials:

Username: slpsb

Password: principals


*Send me an email if there is something specific that you would like included in the e-binder.

BYRON WIMBERLEY - SUPERVISOR OF TECHNOLOGY

NEW: JCAMPUS REPORTING ABSENCES

On the first day of school, if a student is absent, they should be marked absent for this day and everyday forward that they are not in attendance. If a student is marked absent for 10 consecutive days (8-21-2019) from the start of school, these students should be exited from your school with a leave code of 18 (no show) and a date of 8/8/2019. This will result in a drop out for your school. Please make sure you are doing everything possible to locate these students that have not shown up on your campus.

Beginning with the first absence, you will need to begin the process of locating the student to avoid having this being reported as a drop out. After the 5th absence on any student in your school, Mr Jenkins will need a report of all students and any notes of contact that has been made. A template will be sent to you this afternoon.

Due to the new JCampus system and the JCALL that goes out to parents when a student is absent, this may help in locating students. If a parent constantly gets a call about the absence, they may contact you to let you know.

Note: Make sure all documentation is in place to support the no show. This means all contact made and notifications sent to parent. As well as the actual drop notification in the student’s file.

Submitting Content for Administrative Reminders

To submit content, email Tricia Fontenot at the email address below.