August 19th, 2021
Greetings! Our staff is thrilled to welcome you to the 2021-2022 school year! Havel Elementary is such a special place to learn and grow. We have high expectations for each and every student. (all aprox. 550 of them) Our students are kind, compassionate, and inquisitive. Together with our dedicated staff, we strive to make connections with students to help them feel valued, accepted, and safe.
Our mission is to educate students, promote life long learning and encourage students to become productive citizens within a positive and safe learning environment. We will continue to guide our mission to provide a rigorous and joyful school environment. Our goal is to encourage active student engagement to foster a lifetime love for learning.
There is truly nothing better than seeing our students who are eager to learn and grow. Back to school time signals a new beginning -- and 2021-2022 will be one of the best years yet because we are #havelstrong and stronger and better together!
Meet and Greet
Students whose last name begin with A-L can attend from 4:00-4:30 and students whose last name begins with M-Z can attend from 4:45-5:15. Families will line up on the play pad outside of the classroom door. Please see the attached map for room locations and if you have any questions please feel free to contact the office at 586-797-5200.
Young 5's- There has been a slight change of plans and Mrs. Hamilton will be scheduling one on one meetings with our families. Please look for communication from her coming soon!
Aim- Wednesday, August 25th
Kindergarten & 1st Grade- Thursday, August 26th
2nd, 3rd, 4th, 5th, & 6th Grade- Monday, August 30th
***Please feel free to bring any suggested supplies on these days!**
Room 25 students will line up outside the main office door closest to the gymnasium.
As a reminder, due to our security protocols, parents WILL NOT be allowed in the classroom.
- Students will line up outside classroom door until the teacher welcomes them into the classroom.
- We will be opening up a drop off lane in the back of the building for students in 4th, 5th, & 6th grade will be able to hop out and walk to their classroom exterior door.
- Supervision does not begin until 9:10. Parents DO NOT leave your child unattended prior to our supervision times.
- Parents who are picking up students after school are encouraged to stay in their cars until dismissal. This will help us reduce crowding in the pick-up areas.
Classes will be staggered during dismissal at these times:
- Kindergarten/Young 5/s- 4:00 pm from their exterior classroom doors
- Aim- 4:05 pm pm from their exterior classroom doors
- 1st Grade- 4:00 pm from their exterior classroom doors
- 2nd Grade- 4:05 pm from their exterior classroom doors
- 3rd Grade- 4:05 pm from their exterior classroom doors
- 4th Grade- 4:10 pm from their exterior classroom doors
- 5th Grade- 4:05 pm from their exterior classroom doors
- 6th Grade- 4:00 pm from their exterior classroom doors
What if I have to pick my child up early or drop them off late?
- For the safety of our staff and students, parents/visitors will not be allowed in the building unless they have an approved appointment.
- After the start of the school day teachers will not be able to open their exterior doors for late arrivals or early dismissal.
- If you need to check your child out of school early, you will need to walk up to the main entrance, buzz the intercom and request your child be released.
- Be prepared to show ID so we can verify you are authorized to pick up the student.
- The student will check out with the office staff and then walk out the front entrance to the parent.
- If your child needs to check in late, simply walk him/her to the front door, buzz the intercom, state the reason for being late, and the student will be allowed to enter the building.
- All new students (1st-6th grade) will be issued a device sometime in the first week of school.
- Kindergarten students will be getting their iPads toward the end of September.
- 2nd Graders will be turning in their iPads and getting a laptop.
- Any student with a damaged or older computer will be getting new devices. Havel staff will assist with determining which computers will need to be replaced.
- Don't forget to read the information below regarding purchasing optional insurance. Families will be responsible for any damages to the iPads or laptops.
Call or email the office with any questions you may have.
- 1st-6th grade students will eat lunch in the gym with their classmates.
- There will be no more than two grade levels in the gym at one time
- Students will either wash their hands or use hand sanitizer prior to going into the gym for lunch
- Students will have assigned seats that spaced apart
- Students will use hand sanitizer as they leave their designated eating location and return to their classroom
- Students may bring a lunch from home to school if they wish, they do not have to eat the school lunch.
- All lunches are free of cost, you do not need to send money to school if your child would like to order a hot lunch for the day.
- Students must order lunch the day of if they wish to have a "hot lunch". Menus can be found at https://uticak12.nutrislice.com/ or by clicking the link below. (Lunches will be prepackaged in a disposable container)
We love having parents volunteer in our schools. Unfortunately, we need to limit the interactions among adults and students to reduce the possible spread of COVID-19.
Visitors are not permitted at school at this time. If you do have a need to meet personally with school staff, please call ahead to make an appointment. Before you arrive, please make sure you have completed a self-screening process, wear a face covering and use hand sanitizer as you enter the building. Be sure to have your photo ID available.
What if I have to bring something to school that my child forgot?
How do I contact my child's teacher?
- Your child's teacher sent you an invitation to join Remind in the back to school letter. The Remind App is a quick and easy way for the teacher to communicate with you and send you information. In turn, you can also send text messages to the teacher.
- Every teacher has an email that he/she checks frequently. Feel free to email the teacher with questions or concerns. The teacher will respond within 24-48 hours.
- You may also phone the front office to leave a message for the teacher to call you. Our number is 586-797-5200.
UCS takes food allergies very seriously. Parents must have the SNP Special Dietary Accommodations Form (10A) filled out and signed by a physician for students with a food allergy requiring a meal accommodation. This completed and signed form must be submitted to the Food and Nutrition Services department at email@example.com and is required before meal accommodations can be made. The SNP Special Dietary Accommodations Form must be submitted every year.
Allergy menus are found online at www.uticak12.nutrslice.com under the Elementary Allergy Menu tab. If your child requires a substitution, please inform your child's school at least 48 hours in advance.
Over The Counter Medications
Because of the many students that have health conditions or are on medications that could Interfere with over-the-counter medications we must have both a physician and parent signature on the Authorization for Mediation. This is not only Utica policy, but is also part of the state laws governing medication administration in schools.
Over-the-Counter medications that require a physician signature include, but are not limited to:
• Hydrocortisone Cream
• Cough Drops
• Cough Syrup
• Eye Drops
Thank you for your cooperation in this matter. Any questions can be directed to the district nurse at 586-797-1253. Brandy Mondoux, BSN RN
What Should My Child Wear To School
Basically, we encourage students to wear clothes that can offer some comfort in hot weather, while still properly covering their body. In winter children will need coats, hats, gloves, and boots. Shoes are always required; sandals that can easily fall off and flip flops are not safe and should be left at home. Socks are encouraged for comfort, especially in shoes with open toes or sides.
Please follow these guidelines: NO halter tops or bare midriffs. Regular t-shirts are fine. Walking length shorts or longer is fine for upper elementary students, short shorts and spandex are not.
Health & Safety Protocols
Contact Tracing in Combination with Isolation and Quarantine
Before your child leaves in the morning, ask these two questions:
o In the last 24 hours, has your child developed any of the following symptoms that are new/different/worse from baseline of any chronic illness: cough, shortness of breath, difficulty breathing, new loss of smell and new loss of taste?
o In the last 24 hours, has your child developed any of the following symptoms that are new/different/worse from baseline chronic illness: subjective fever (felt feverish) or measured temperature 100.4 degrees Fahrenheit or higher chills or rigors (sever chills with shivering), headache, sore throat, muscle aches, nausea, vomiting, diarrhea, runny nose or congestion and fatigue?
The answer should be no to both questions. If not, your child should remain at home for their protection and the health and safety of his/her classmates and the adults in your local school. Please call your school’s office to communicate this absence.
Supervision begins and students may enter the building at 9:10am. School starts at 9:20 am daily. Students can be dropped off no sooner than 9:10am. Parents with students arriving earlier should plan to use the services of SACC. Students arriving after 9:20am will be marked “tardy.” On early dismissal days, students are dismissed at 12:24pm. Regular school days are dismissed at 4:20pm.
If you need to change your regular arrangements for your child (i.e. being picked up vs. going home on the bus), please be sure your child has a note. If need be, you can call the office and we will get a message to your child. Please be sure you contact the office before 3:30 pm.
Schedule For The First Week Of School
Tuesday, August 31:
K through 6th Graders attend half day of school 12:24pm dismissal
School Age Child Care program (SACC) runs 7:00 a.m. - until school hours - 6:00 p.m.
Breakfast program will be in operation.
Wednesday and Thursday, September 1 & 2:
K through 6th Graders attend full day.
School Age Child Care program (SACC) runs 7:00 a.m. - until school hours - 6:00 p.m.
Breakfast and Lunch program will be in operation. Lunch order taken one day prior.
Friday and Monday, September 3 & 6:
NO SCHOOL - LABOR DAY HOLIDAY
Absences/Late Arrival/Early Dismissal
New bus routes will be posted by the end of the day on Tuesday, August 24
Havel Staff 2021
Mrs. Kristina Tepper
Ms. Sheri Rossi
Mrs. Michele Rossi
Mrs. Wolf- Media Center
Mr. Pangborn- Art
Mrs. Murray- Music
Mrs. Milicevic- ISM
School Social Worker:
Mrs. Jennifer Filauro
Meet Some Of Our Havel Staff #havelstrong
Job Fair Information
Utica Community Schools will be hosting a series of pop up job fairs throughout the district for a wide variety of open positions. The job fairs will be held on the following dates:
Monday, August 23
Bemis Junior High School
12500 19 Mile Road, Sterling Heights, MI 48313
The job fairs will allow interested applicants to learn more about open positions, meet with supervisors and current employees and complete an application. For more information, please visit: https://www.uticak12.org/ucsjobs
Please note these are suggested school supplies and are NOT required. If you are not able to purchase them, please do not worry. We will make sure our Havel Hawks have the supplies they need to begin the school year. #havelstrong
2021-2022 DEVICE RESPONSIBILITY, DAMAGE FEES AND OPTIONAL INSURANCE
Student Device Responsibility & Optional Insurance - For all Assigned 1:1 UCS Students
Utica Community Schools is proud to deliver 1:1 technology to our students. Depending upon the grade level, your child has been issued either an iPad or a Dell laptop including charging cords and any applicable accessories. Your child is responsible for the device at all times.
Additionally, a separate Technology Device Use Agreement that includes an electronic sign-off must be provided to the district prior to device distribution. This agreement includes the procedures for Board Policy 6600 - Acceptable Use of the District Technology Resources, acknowledgement that the Student Device Agreement has been discussed with your child, and you have read Board Policy 5160 – Information & Communication Technology.
The Technology Device Use Agreement can be found by logging in to your Unified Classroom/PowerSchool parent account using a web-browser (found at this link), selecting “Forms” from the Quick Links menu, and then selecting “Forms” again from the navigation bar. Please note that the PowerSchool app does not contain a link to district forms. Forms are only accessible through a web-browser.
In the event of damage to an iPad or laptop, district policies and practices require a charge be assessed to cover the repair or replacement cost of the device. The fees described below are based on use of a UCS-provided device and any damage to it, whether accidental or intentional, after it has been issued to the student.
Device Insurance Plan for Accidental Damage – Annual OPTIONAL COVERAGE
An annual insurance plan has been designed to help families if there is an accident that causes damage to the school issued device. When participating in the district’s insurance plan for $15 per year, any accidental damage reported will be covered as described below.
Insurance coverage will repair/replace the device for accidental damage with no cost incurred by the student for the first incident (claim). Subsequent damage repairs during the covered year will have a deductible assessed per instance. Insurance will cover a maximum of 3 damage occurrences during the covered year. The deductible fee schedule for each damage occurrence is outlined below. Please note, if insurance is not purchased, actual repair costs (not to exceed the cost of the device) will apply.
2021-2022 INSURANCE FEES
Insurance plan purchase • $15.00 per device, per year
Device Damage/Occurrence Fees (WITH INSURANCE)
• First Occurrence - NO CHARGE
• Second Occurrence – not to exceed $75 (iPad) / $150 (laptop)
• Third Occurrence – not to exceed $150 (iPad) / $300 (laptop)
• Thereafter – full repair/replacement cost
ITEMS NOT COVERED BY THIS OPTIONAL PLAN:
ACCESSORIES ARE NOT COVERED BY INSURANCE
• Accessories include, but are not limited to, a USB power adapter, charging cable and/or protective iPad case.
• Replacement of lost or damaged accessories is the responsibility of the student. Utica Community Schools recommends Original Equipment Manufacturer replacements.
INTENTIONAL DAMAGE IS NOT COVERED BY INSURANCE
• Any damage reported due to misuse, neglect or any other form of intentional damage will result in fees up to the full cost of replacing the device, regardless of your participation in the annual insurance plan.
DAMAGE DUE TO REMOVAL OF THE PROTECTIVE IPAD CASE IS NOT COVERED BY INSURANCE
• Utica Community Schools has selected a protective iPad case for all district issued iPads. Students must NEVER remove the case.
• Any damage that occurs due to the removal of an iPad case is considered
INTENTIONAL DAMAGE and is not covered by insurance.
LOST OR STOLEN DEVICE
• Lost devices are NOT COVERED under this optional insurance policy.
• In the case of theft of an iPad or laptop, a copy of a completed police report MUST BE RETURNED to Utica Community Schools. A stolen device IS COVERED by the purchased insurance ONLY IF a police report is filed and a copy provided to the district.
How to Purchase Device Insurance -- ONLINE:
The initial fee to purchase device insurance ($15 per device) can be paid online using your checking account, debit card or credit card through PaySchools. The link to PaySchools is unique to each individual school within the district. The link can be found on the homepage of the school your student attends, under “Parents” - “My *school name*” I have included the link for you below.
FINAL DATE TO ENROLL FOR TECHNOLOGY INSURANCE (2021-2022)
In order to be considered enrolled in the optional Technology Insurance Program, payments for 2021- 2022 school year must be received no later than Friday, September 10, 2021.
IF THE DEVICE IS DAMAGED:
In the event of damage, bring the device to your building principal. Your principal will advise the next steps.
HOW TO PAY FOR DEVICE DAMAGE FEES (with or without insurance) -- ONLINE:
All damage fees associated with the school issued device can also be paid online using PaySchools.
In order to be considered enrolled in the optional Technology Insurance Program, payments for 2021- 2022 school year must be received no later than Friday, September 10, 2021
Free/Reduced Lunch Applications
UCS is pleased to inform our families that ALL students enrolled at Havel can receive a healthy breakfast and lunch for free each day! We do, however, still need our families click on the link below and fill out the Free and Reduced- Price Meal Application.
This information is critical in determining the amount of money that our school receives from a variety of State and Federal supplemental programs. These supplemental programs help us offer supports and services to our students including, but not limited to:
- Pandemic- EBT
- Instructional Supports (staff, supplies, materials, etc..)
- Professional Learning For Staff
- Parent & Community Engagement Supplies & Activities
We are asking that you please complete and submit the application as soon as possible to ensure that additional funding for our school is available to meet the needs of our students. All information on the application is confidential. Without your assistance in completing the application, our school cannot maximize the use of available State and Federal Funds.
If you need further assistance you can contact food services at 586-797-1180 or email them at firstname.lastname@example.org
We are asking for your assistance to ensure that our security procedures during the school day are effective. As many of you know, our school has a security camera, intercom, and buzzer at the front entrance for use during the school day. To help us assist you when you would like to enter the school:
1. Please press the buzzer to speak with someone in the office
2. You will be asked to state your name and reason for visiting
3. You will be asked to show your photo ID into the security camera above the outside door
4. Office staff will then be able to buzz you inside
5. All visitors must immediately register in the office
In addition, we are asking you to not let any visitors in the door as you enter (and they come up behind you) or as you exit the building.
The teachers and staff are committed to student safety and security and we would like to thank you for your assistance in helping keep the students of Havel safe.
Meeting with Teachers/Staff
Parents will not be allowed back into the classroom during school hours to drop off any forgotten items or to meet with a teacher unless you have an appointment scheduled. The teachers will provided a list to the office staff.
It is my expectation the during instruction time teachers are face to face with students and making the most of their instructional minutes. To that regard we will not be pulling students out of class or calling down to the classroom for misc. items and messages.
Forgotten items will be placed on the shelf in the entryway and teachers will be emailed a message for child to grab their item when the teacher determines an appropriate time to leave the classroom. Thank you for helping us maintain our educational environment within the classroom.
Utica Community Schools are committed to providing a healthy and safe environment for each of our students. A health plan is required to be completed at the beginning of every school year. For your child's safety we ask that all health forms are turned in prior to the first day of school, August 31st, 2021.
Health plans should be completed for any condition that may involve special dietary considerations, activity levels, medications, or treatment of urgent problems. Completion of health plans allows our staff to take the best possible care of your child.
A physician signature is required on all health plans. Any medications that are to be distributed by school staff or used by student at school must have an Authorization for Medication completed and signed by a physician, including any over-the-counter medications.
Health Care Plans and Authorization for Medication forms are available at https://www.uticak12.org/cms/One.aspx?portalId=578321&pageId=5042259. Two transportation forms are required for every student that rides the bus with a COLOR picture attached to each form. Depending on your child’s diagnosis, the following forms are required by the school:
· Food Allergies/Insect Allergies/Latex Allergies: FARE Food Allergy and Anaphylaxis Emergency Care Plan, Michigan Department of Education Medical Statement to Request Special Meals and/or Accommodations, 2 Authorization for Medications (one for an anti-histamine and one for Epinephrine), 2 Transportation Forms (if your child is a bus rider)
· MDE Dietary Accommodations: Required for Food Services for students with Food Allergies.
· Asthma: Asthma Health Care Plan, Authorization for Medication for a rescue inhaler, 2 Transportation Forms (if your child is a bus rider)
· Seizure: Seizure Health Care Plan, Authorization for Medication for rescue medications and/or other medications, 2 Transportation Forms (if your child is a bus rider)
· Diabetes: Diabetes Health Care Plan, 2 Transportation Forms (if your child is a bus rider) and you must submit your Diabetes Medical Management Plan from your Endocrinologist
· Heart Condition: Heart Condition Health Care Plan and 2 Transportation Forms (if your child is a bus rider).
· Any other diagnosis: General Health Care Plan, Authorization for Medication (if needed), 2 Transportation Forms (if your child is a bus rider)
Please return all the necessary, completed and signed forms (dated after June 11th) prior to August 31st, 2021 to: email@example.com
Your cooperation will help ensure a safe and healthy school year. Any questions can be directed to: Brandy Mondoux, BSN, RN Utica Community School’s District Nurse BRANDOLYN.MONDOUX@uticak12.org
School Age Child Care
Utica Community Schools is pleased to provide an opportunity for School Age Child Care, beginning August 31, 2021 Monday - Friday, 7:00am - school start time and school dismissal – 6:00pm at select locations. Please be sure to read the following pricing and scheduling updates before pre-registering for the 2021-2022 school year.
Families must pre-register online.
Registrations will not be done on site or over the phone.
- Completing the online form is not a guarantee or confirmation of registration.
- Once families complete the online form, a SACC representative will contact you to confirm your registration and process payment. Please have your credit card information available.
- Once payment is complete, you will receive a separate email with required paperwork. Completed paperwork must be emailed to “schoolname”firstname.lastname@example.org (ex: Becksacc@uticak12.org)
- Registrations will be processed on a first come first served basis, availability is limited.
- If the program is full at your location, you will receive an email indicating you have been placed on the waitlist. Families on the waitlist will be contacted as space become available.
2021-2022 Calendar Dates
The Utica Community Schools teacher/student calendar for 2021-2022 continues to be mutually developed through the collective bargaining process. In the interest of planning, the following dates are confirmed and may be shared with students, staff, parents and community.
- First Student Day: Tuesday, August 31st (Full-day secondary, Half-day elementary 12:04 Dismissal)
- Labor Day Break: September 3rd-6th- No School
- Election Day- November 2nd- No School K-12 Students
- Conference Day- November 11th- 1/2 Day 12:04 Dismissal Elementary
- Thanksgiving Break: Wednesday, November 24, 2021 through Friday, November 26, 2021
- Winter Break: December 22, 2021 through December 31, 2021
- MLK Jr Holiday: Monday, January 17, 2022
- Mid-Winter Break: Monday, February 21, 2022 through Friday, February 25, 2022
- Spring Break: Monday, April 4, 2022 through Friday, April 8, 2022
- Good Friday: April 15th, 2022- No School
- Memorial Weekend- No School- May 27th-30th
- June 9th- 1/2 Day- 12:04 Dismissal
- June 10th- 1/2 Day- 12:04 Dismissal- Last Day Of School
Additional dates and calendar elements including but not limited to potential further closed dates, half-days, exam schedules, conference windows and the last day of school continue to be considered and will be released once determined.