CSD Board Briefing

Tuesday, October 15, 2019

SPECIAL BUDGET STUDY SESSION

The Governing Board of Trustees and staff discussed strategies to ensure fiscal stability to support our programs and District. Cambrian staff answered questions the Board asked regarding staffing, budgets, various programs, and multi-year projections. Chief Financial Officer Penny Timboe and Superintendent Dr. Carrie Andrews discussed budget details and possible next steps at length.


1. Cambrian School District (CSD) is launching a Budget Advisory Committee (BAC) in December 2019 that will be led by CSD’s Chief Financial Officer, Ms. Penny Timboe. The primary purpose of the Budget Advisory Committee will be to understand the District’s budget cycle, assumptions used for budget development, calculation of the Local Control Funding Formula (LCFF) and the Local Control Accountability Plan (LCAP) process as a means to make recommendations to the Superintendent as to how CSD can develop financial strategies to ensure a long term sustainable funding model that supports Cambrian’s mission and vision. The recommendations will focus on ways to increase various sources of funding from the community, nonprofit, businesses, state and federal sources and how to work collaboratively with Home and School Clubs and the Cambrian Education Foundation to achieve the mission and vision of the CSD. Recommendations will also include ways to grow community-wide communication that will help with the overall understanding of the Cambrian School District’s financial outlook. The committee’s advisement will be paramount and provided to the Superintendent and Governing Board during the district budget development process.



Budget Advisory Committee Goals At a Glance Include:
Review of District revenue sources and uses,
Review of District obligations and expenditures,
Understand projected (assumptions) changes to revenue and expenses, and an analysis of trends, unknowns, and potential impacts in the budget year and two subsequent years for the development of the Multi-Year Projection,
Formally solicit input from all segments of the education community,
Make recommendations to the Superintendent for consideration in budget development.

The Committee Shall Consist of Members from the Following Constituencies:
--One parent from each school site
--One representative from Cambrian School District Classified Employees Association
--One representative from Cambrian School District Certificated Employees Association
--One representative from each Home and School Club Board
--One representative from the Cambrian Education Foundation Board
--Chief Financial Officer and Assistant Superintendent of Educational Service
--One school site principal

Budget Advisory Committee Commitment Expectations:
--Two-year commitment (2019-20 and 2020-21 school years)
--Members must be present and actively participate at all monthly meetings from 12:30-3 PM: --December 3, 2019; January 21, 2020; February 27, 2020; March 26, 2020; and April 30, 2020. --Dates for the 2020-21 school year will align with the budget development cycle, reporting periods and will be set by the Committee at the April 30, 2020 meeting,
--Provide input on District budget priorities,
--Help analyze and research current state, district and local data and educational best practices,
--Complete readings, research or action items outside of meetings and provide feedback to the committee,
--Communicate with and obtain input from stakeholder groups.


If you are interested in participating in the Budget Advisory Committee please complete the linked Google Form by Friday, November 1, 2019, by 5 p.m. Please feel free to share the link with others. All applications will be reviewed and the selection process will take place through November 14th. Selected applicants will be notified on November 15th.

2. Short-term and long-term fiscal program/service options were discussed. In the short term, to ensure a 3% required reserve (positively certified) at first interim, the District and Board of Trustees will make combinations to either programs/services, staff made suggestions that could be put in place to date and shared future, one-time funds that we should expect this school year.


SHORT TERM:

This school year the State of California is giving one-time funding to public schools for preschoolers with disabilities, per student. At the October 15th meeting Ms. Timboe shared that we would receive approximately $139,000, however, new information received on October 17, 2019, revealed one-time funds at approximately $475,000 based on 2018 preschool enrollment and students within the District boundaries that receive services. Small changes like these have large impact to our overall budget. In addition, staff suggested re-evaluating vacant positions, assessing enrollment and redefining ways to combine high-quality programs/services to effectively serve our student in possibly new ways


The Governing Board requested staff to come back as to further recommendations as to combinations of programs/services and/or any detailed changes that may work in the future. No decisions were made but discussions took place as it related to enrollment, marketing, and creative solutions that uphold our existing mission.


LONG TERM:

At the September 19, 2019 meeting, in an effort to generate additional revenue, the Board approved staff to move forward with the before/after school care to start during the 2010-21 school year. The cost analysis was presented regarding other local programs, and potential profit was outlined based on approximate numbers of students. The District will see the impact in future years.


Land redevelopment is another long-term option the District is exploring as outlined in the 5-year Strategic Plan. The Board is working with Terra Realty Advisors to investigate the front portion of land at Metzler along Union Avenue and Red Dog Shred, both district-owned properties. Metzler: there is one parcel of land that could be of interest for ground leases for potential developers. This parcel could be developed while still maximizing the building spaces currently being leased. Red Dog Shred (Fire House): options to consider are leasing the site to a developer for commercial uses, exchange property for a District needed real property asset and/or income property, or a new lease to a retail tenant of the existing building.


Cambrian School District (CSD) is launching a Budget Advisory Committee (BAC) in December 2019 that will be led by CSD’s Chief Financial Officer, Ms. Penny Timboe. The primary purpose of the Budget Advisory Committee will be to understand the District’s budget cycle, assumptions used for budget development, calculation of the Local Control Funding Formula (LCFF) and the Local Control Accountability Plan (LCAP) process as a means to make recommendations to the Superintendent as to how CSD can develop financial strategies to ensure a long term sustainable funding model that supports Cambrian’s mission and vision.


The recommendations will focus on ways to increase various sources of funding from the community, nonprofit, businesses, state and federal sources and how to work collaboratively with Home and School Clubs and the Cambrian Education Foundation to achieve the mission and vision of the CSD. Recommendations will also include ways to grow community-wide communication that will help with the overall understanding of the Cambrian School District’s financial outlook. The committee’s advisement will be paramount and provided to the Superintendent and Governing Board during the district budget development process.


The Board reserves the option to bring back and discuss revenue-generating options at future meetings.


The next CSD Board Budget Study Session will be held on Tuesday, November 19th to evaluate the budget and short-term/long-term options to support our programs and districts. We encourage the community to attend. Thank you to the Cambrian community for your continued support of our schools and helping maintain the high-quality education Cambrian is known for.