Weekly Memo - 4/19 to 4/25

Good Morning!

Good Morning SC GEAR UP! I hope everyone had a safe and happy weekend.

Don't forget to send me your weekly schedules.

Summer Programs

I need to know your Summer Programming plans for the cohort as soon as possible. I am trying to lay out the funding options for Summer and COMPASS. Need to know how much I'm going to need. Your plans for the Summer need to be finalized by early May. So, I'll need to get your plans by May 8th at the latest.

Objectives for 2014-15

The SCGU Grant objective for 10th grade will be that 80% of our students will pass Biology by the end of 10th grade. As of first semester, I believe Vermadel has us at 38%.

Remember, the success of the SC GEAR UP Grant will be judged on three things:

1) Did your GU cohort graduate high school at a higher rate than the non GU cohorts?

2) Did your GU cohort enroll at a post-secondary institution at a higher rate than the non GU cohorts?

3) How prepared to succeed were our GU cohort when they arrived at college?

SuperIntendent Appreciation

I sent an email last week on how I want you to provide the names for the Superintendent tokens of appreciation. It needs to be worded to show appreciation for "commitment to the goals of the SC GEAR UP Program", or something along those lines. Don't just send me names. The emails need to be clear that this program was made better by these folks. Vickie may need to produce these one day for justification.

New Evaluations Tool

I want to thank you all for your contributions to revising the Evaluation Tool. Your feedback was appreciated and I think we are a little bit closer to uniformity, and a lot closer to having a quality evaluation tool to assess GC performance. We will make the revisions and provide the new instrument at the May meeting.


I'm discussing the funding structure with my Finance folks and Karen. I think at this point we will likely award the COMPASS funding as a separate award altogether. It would likely be in the form of a mini-grant to each school/partner. I think that's a better option for us here at CHE, so that way we don't increase your primary award letters in a way that causes an issue for DC or CHE. You'll probably get an additional award letter when we are able to finalize things. I still don't know when that will be, but don't let that stop your planning and scheduling.

COMPASS Follow-up

I feel like everyone has a decent handle on where we are headed. Some of the questions to keep the conversations moving:

- Date of last meeting/contact on subject and who attended

- Technical college that will partner with high school through project

- Plan for Dual Enrollment Course delivery

- Plan for Developmental or "GEAR UP University Transition Course"

- Who is teaching the courses?

- Have the teachers been vetted by the high school or tech college?

- Does SCGU need to develop the lesson plans for the courses?

- Does the high school need anything from you in order to generate their Master schedule and include these classes?

- How will the invoicing process work?

- Where is the money being placed (whose budget)?

- Is there a plan for inventory and storage with books/tech?

- Plan for sharing data with stakeholders (parent night? IGP?)

- What was the feedback for the parent night? What was the attendance?

- What concerns have parents shared with you or the school?

- Issues you are encountering at any level

NCCEP/GEAR UP Summer Conference - San Francisco

We have a room block. I need to know who you plan to invite to the conference though. Remember, 6 per region, including yourself. Keep it at the District level and then Principals and AP's that have been vital to the program. No GC's, Teachers, AA's or Counselors this time. MAYBE a guidance director if they have been instrumental in the scheduling process for COMPASS.


Remember, if there is a kid who is failing, that is not attending a tutoring program, your coach will need to document that contact was made and why the student isn't coming.

College Access Update

College Application Month (CAM) registration is now OPEN! As Catherine stated last week, we are asking schools to go into the site and view their "preferred week". This is the week where CACRAO and CHE can be most certain that college representatives will be able to attend the CAM events. We already know how difficult it is to tell a school to do something on a specific date. A school can definitely pick a date outside of that preferred week, but it may be more difficult to get college reps on another date. I want the coaches to be sure they are involved in the CAM event at their school this year. I think it would be important to make sure the JR class is involved with the CAM event this year. It can be something simple, like having a mock application for them, or pairing them up with a SR student at the CAM event to let them see how the application process works. Anything we can do to familiarize them would be great. Remember, next year represents our final "practice run" before our class is THE CAM class for the State.


We meet on Tuesdays to go over the Program and sign invoices. Questions usually come up. Be available between 1:30 and 3:00 for a potential call or text.

Social Media Update

The SC GEAR UP Facebook and Twitter are now both up!!!! Please have the coaches encourage students to like and follow SC GEAR UP on social media. We can do better on Twitter and certainly on Facebook.

Don't forget about the newsletters as well!