Nikolas' Helpers

International Youth Exchange

When? Where? With whom?

Dates: December, 11th – 21st, 2017

Location: Sumy region, Okhtyrka area, Ukraine

Who: youth (18-25 y.o.) from Georgia, Italy, Poland and Ukraine: 8 young people + 2 group leaders representing each partner organisation (10 people per organisation).

Project idea

The project of the youth exchange "Nikolas' Helpers" will bring together young people from four different EU and partner countries to conduct interactive charity theatre performance for orphan children with hearing impairments.

The name and the dates of the project were chosen not by coincident. On the December, 19th is Saint Nikolas Day celebrating in Ukraine who is Ukrainian "relative" of Santa Claus. Usually on this day children receive presents and celebrate this holiday with their families. The participants will work together to make holiday for orphan children with physical disabilities, so they do not feel lonely on this day. Our idea is not just to make performance for children, but to involve them into interactive theatre presentation and communication. Meeting the group of enthusiastic group of young people coming from different countries, communication with them will be valuable life lesson and motivation for children in their future lives.

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Aims and objectives

- promotion and enhancing of the active citizenship among European youth;

- inclusion of people with fewer opportunities;

- promotion local volunteering;

- fostering of tolerance among young people;

- understanding of cultural diversity;

- promotion international cooperation in the youth field.


This is the draft of the programme, but it’s flexible and everyone can contribute. The programme of the youth exchange will be facilitated by all the project team, group leaders and participants. It is expected active participation from everyone to make this youth exchange a great experience!


- young people of 18-25 y. o.;

- personally interested in the topic of youth exchange;

- motivated to take active part in the project;

- motivated to share the experience gained during the project in their communities and use the obtained knowledge on practice;

- majority of participants have never been abroad and never participated in the international meetings like that;

- most of participants are the young people with fewer opportunities.

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Accommodation: the participants will be lodged in rooms for 3 people in the bungalow park “Slavna” (Sumy region, Okhtyrka area).

Food: you will have three meals and two coffee-breaks a day. Please, inform about your food habits and needs (fast, vegetarian, vegan etc).

Working language: English.

Internet Access: free wifi is available at the venue.

Plugs: the type of the plugs in Ukraine is European. Make sure that you have adapters for your electrical devises.

What to bring with you:

  • “Standard youth exchange equipment”: an alarm clock, any dictionaries you might require, music, musical instruments, comfortable clothes, personal first aid kit, swimming suite etc;
  • Additionally we will inform you about the things which you need to prepare and bring for the programme elements.
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Crossing the border and identification in Ukraine

Participants from all participating countries do not need visa to Ukraine. Please, do not forget your international passports!

While crossing the border you might be asked to provide information about the hosting organization:

Center for Euronitiatives

22 Naberezhna r. Strilky Street

40009, Sumy, Ukraine

+38 (0542) 79-86-68

Participants from Ukraine: bring your national IDs (national passport, driver license or student ID card).

Travel arrangements

The day of arrival to Ukraine: 11 December 2017

The day of departure: 21 December 2017

How to get to Ukraine:

The closest airport to the venue is Kharkiv (HRK). But there are not many flights, so it may be more convenient for you to fly from Kyiv: Boryspil (KBP) or Zhulyany (IEV).

We will organize your trip from the airport to the venue:

1) If you fly to Kharkiv: the trip will take around 2-3 hours (250 UAH ~ 9 EUR, one way);

2) If you fly to Kyiv: the trip will take around 6-7 hours (300 UAH ~ 11 EUR, one way).

If your group will be coming by private bus please inform us about your approximate arrival time to the venue.

Ukrainian participants, please plan your trip to Sumy. The trip from the venue to Sumy is around 2 hours (180 UAH ~ 7 EUR, one way).

Group leaders: before buying any tickets for your groups, please contact Larisa Kondratenko ( and provide her information about your group travel plans (means, place of arrival, timing, prices). She will consult you about the best travel solutions and will help you to arrange your trip to the venue.

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Travel costs

The organizers will reimburse 100% of participants' travel costs from your home city to the venue within the limits defined by Erasmus+ program.

Maximum amounts to be reimbursed (EUR):

Georgia - 275

Italy - 360

Poland - 275

Ukraine - 20

Reimbursement of the travel costs will only be done after submitting all original tickets, receipt/invoices, boarding passes and later sending of the return documents and boarding passes. Save the boarding passes from your airport check in as well. Please, be aware that in case you loose any invoices or tickets we will not be able to reimburse the cost. Reimbursement will be done in EURO, regardless of the currency indicated on your ticket and receipt/invoice according to the official currency exchange rate of European Commission.

! Note: in case of higher travel cost, you will need to cover excess yourself.

Important: the reimbursement of travel costs for participants will be done via bank transfer to the bank account provided, upon presentation of all required original travel documents.

Group leaders: you are welcome to consult with us before purchasing the tickets for your group. Please make the copies (better scan or photo) of all the tickets and invoices before your arrival to the youth exchange. Email those to Larisa Kondratenko (

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Health insurance

The health insurance is not provided and will not be reimbursed by the organizers. All participants are strongly advised to purchase private travel insurance, as the costs of private health care in Ukraine are high.

Currency in Ukraine

The national currency in Ukraine is Ukrainian Hryvnia. Euros and US dollars can easily be exchanged across Ukraine.


In December in Sumy region is usually cold weather. It could be snowy. Average temperature on the dates of the youth exchange will be around 0 – -5 degree Celsius.

Please check the weather forecast before coming and make sure that you have an appropriate cloth.

Hosting place

Youth exchange will be conducted in the resort in Sumy region situated near Okhtyrka town. Within the programme it’s planned to have trips to Sumy and Okhtyrka.
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Sumy is in north Ukraine is situated between Kharkov and Kiev, the country’s two biggest cities. With a population of around 300,000 the city hosts its own cultural life, has several universities and is the economic centre of the Ukrainian Province called Sumy Region. Founded in 1655 Sumy is 361 years old, and combines great history with modern life. The central street, Soborna, after reconstruction in 2001, is an exact copy of the street's image at the beginning of the twentieth century, and the centre of Sumy is dominated by three big cathedrals. Outside of the small old town the city consists of large apartment buildings built in soviet times. The city is very green, lies on both sides of the Psol River, and is surrounded by lakes and forests. A city of beautiful churches and historical sights, Sumy also has a wide choice of the restaurants, cafes, and nightclubs.


Okhtyrka or Akhtyrka is a city located in Sumy region of Ukraine. It is an important cultural, historical, and spiritual center of the country. The city is standing on the left bank of the Vorskla River. Population - 49,000 (2012). This district is the major producer of Ukrainian oil. Light woolen stuffs and domestic industries production, food-processing (corn, cattle and fruit) are among the other local industries. Also, there is a brewery of Obolon CJSC in the city. The settlement was founded by Poles in 1641. In the period from the 17th to the 18th century, it was one of the centers of Sloboda Ukraine, being almost as powerful as Kharkov itself. Okhtyrka was the place where the first Ukrainian tobacco manufacture was built in 1718. In 1781, the town received its coat of arms from the Russian ruler Catherine II.

Some Ukrainian words

Hello. Доброго дня. (DO-bro-ho dnia')

Hi. Привіт. (prih-VEET) [informal] Вітаю. (vee-TAH-yoo) [formal]

How are you? Як справи? (yak SPRA-vy?) / Як ty? (yak ty?)

Fine, thank you. Добре, дякую. (DOH-breh, DYAH-koo-yoo)

Please. Будь ласка (bood' LAH-skah)

Thank you. Дякую. (DYAH-koo-yoo)

Yes. Так. (tahk)

No. Ні. (nee)

Do you speak English? Ви розмовляєте англійською? (vih roz-mow-LA-yeh-teh an-HLEE-skoh-yoo?)

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The project is supported by Erasmus+ programme of European Union.
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Anna Kovbasyuk – coordinator of the project from hosting organization Center for Euroinitiatives,

Dariusz Figura – coordinator of the project from applicant organization Kulturas biedriba Fundacja Teatrikon,

Larisa Kondratenko – logistic support of the project from hosting organization Center for Euroinitiatives,

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