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Guide for Acquiring New Band Uniforms

At one particular time or a further, every single band director is faced using the excitement, trials and tribulations and, yes, even the disappointments of budgeting, designing, purchasing, getting, fitting and issuing band uniforms. This responsibility of getting band uniforms could be the single most costly acquire you'll be entrusted with, the outcomes of which will be seen by a large number of persons over the course of a lot of years. Intimidating so far? What are you able to do to avoid the quite a few obstacles and pitfalls that await you? The primary goal of this publication is always to aid guide you in coping with this amazing but most significant task.

How and Exactly where to begin When Buying Your New Band Uniforms:

You might desire to for any committee to assist in the design, evaluation, choice and possibly monetary help of the new band uniforms. Suggestively, the committee members should be comprised with the band director (head of committee), an economics teacher, regional tailor, principal or superintendent's spouse, board members' spouses, and band booster parents. remember, unless you establish clear objectives and suggestions to begin with, several of the troubles you are able to knowledge with committees could possibly be dissension, obtaining everybody collectively when necessary, or building delays that straight influence your delivery. Beneath is actually a list of points to create positive to think about when buying your band uniforms.

1. Picking a Manufacturer (Representative) for your Band Uniforms:

Even if you've got had previous encounter in getting band uniforms, it really is constantly advisable to perform with professionals. Keeping you advised on present trends in design and style, fabric usage, new options, construction/tailoring strategies and references is only a portion of their duty to you along with the organization they represent. It really is in their finest interest to serve and assess your just about every want, from design and style to delivery to the fitting of your band uniforms. In other words, they offer specialist assistance from commence to finish. Choosing a manufacturer and representative is an essential aspect of acquiring started. You might get started by calling some of your peers regarding their experiences, verify through state and national publications for ads, or get in touch with your state Bandmasters and Music Educators Association for all those makers which have been supportive. Choose and evaluate the company's representative substantially like you do when getting musical instruments. Select a person you really feel comfortable with and are confident they will perform with you from style to delivery for your band uniforms. Following all, this is a significant expenditure and also you choose to be certain that every effort in design and style, high-quality and look is going to be expended in your behalf.

2. Designing and Preparing Your Band Uniforms:

Your firm representative is now prepared to perform with you and your committee on the visuals, fabric color selections and accessory appointments to attain the overall visual influence you wish to relay.

Places to think about:

A. Corps Style Band Uniforms - Most prevalent could be the Blue Devil appear, waist length coats with or with no tails, open or closed front. Flashes of vibrant, contrasting colors and trim are generally utilized. The usage of baldrics, capes, gauntlets, and so forth., accentuate movement. Coordination and overall look from the front line units are incorporated within a multitude of colors and types.

B. Military Style Band Uniforms - The emphasis is on the classic military appear. Seat length or waist length (with or with out tails) coats. The regimented "West Point" style includes a additional disciplined look with trim in West Point bars, trefoils or combinations. Variations of front line design relate to a really versatile appear.

C. Mult-Use Style Band Uniforms - Usually recognized as a "tux-overlay," this style affords the kids clothes online. A formal concert appear which is appealing, yet, simple in style. By merely placing on the custom made overlay, you're ready to compete around the marching field. Based in your needs, this overlay can variety from really plain to incredibly ornate and decorative.

3. Points of Interest:

When designing your band uniform, remember the sort and style of music you march to and your competition style. Relating to lettering and trim, if it is not clearly visible from a distance, is it worth the additional revenue to apply them on all the garments? You could desire to take into consideration like an extra pair of trousers in your budget. This way, it'll afford you a distinct "Home" and "Away" look. Mainly because this age group grows at an alarming price, it's strongly recommended that you simply order trousers unhemmed to compensate for regular growth.

4. Band Uniform Sketch:

The company representative will listen, advise, record and exchange thoughts and concepts for the total design package. This information and facts is relayed to the manufacturer's artist, who in turn will prepare a full-color sketch with the band uniform. This sketch will enable you, your committee and business representative to assessment and evaluate the design and style. A image is worth a thousand words -- has the sketch captured and express the visual effect you anticipated? At this point, you must decide if any minor adjustments are needed, and have them noted and recorded by the representative. Once the sketch is approved, you might be prepared for the following step of designing the sample band uniform.

5. Band Uniform Sample:

The interest to detail in designing the sample is crucial and probably essentially the most crucial step. The function and added benefits of how the band uniform is constructed will be explained and reviewed by your representative. Inner-construction particulars and high-quality tailoring techniques will dictate not simply look and shape retention, but also the longevity with the garments. Fabric, supplies, trim, accessories and their application will probably be explained by your representative. Don't forget, wool or any blend of wool can't be dyed optic or snow white. Only 100% polyester will enable you a bright, optic white. You may typically use a mixture of fabrics to accomplish your final design and style. Once the specifications are written and approved, it frequently requires about two to three weeks for the sample band uniform to be manufactured and delivered for inspection and evaluation.

6. Band Uniform Sample Approval:

A enterprise representative will present the completed sample to you and your committee for a scrutinizing evaluation. it can be advisable to pick out a student, size 38 standard, to model the uniform. Considering the fact that you happen to be seeking at only one particular band uniform, but buying 50-200 (or far more), possess the student model and march both inside beneath artificial lights, as well as outdoors in natural light. Spend close consideration to braid and embroidery. Can you see it clearly? Does it have the effect you expected? If it does not why invest the extra income? You'll want to make any adjustments in detail and have them recorded by the representative at this stage. It truly is now his job to relay towards the manufacturer that this is precisely how you'd like your band uniforms manufactured. It is also wise to take some images on the uniform for your records at this time.

7. Band Uniforms Specifications:

No matter whether or not your school district needs a bid approach, it is suggested that the representative submit a bid specifications package, that in most cases, also serves as manufacturing specifications. It really should list all for the specifications for the band uniforms (coat, trousers, capes, shakos, plumes, etc.) also as quantities. This need to include drum big, front line and auxiliary units. The representative will advise you on attention to detail (i.e. uniforms to be shipped on hangers, in dry-cleaning bags, a name and quantity list, some safeguards including warranty, references, bid bond, care and upkeep manual, and material certificate of good quality. If it's necessary to get competitive quotes, you should be certain that every single firm is bidding on the exact same products. Your administration ordinarily has a common type letter that accompanies every bid, detailing deadlines for getting the sample band uniform and bid quotations. Precise samples are usually not required, but you'll be able to request a stock sample made in accordance with your construction and style specifications from every single from the companies you've selected to quote. Need that sample band uniforms be delivered 5-7 days before the bid opening for any suitable evaluation.

8. Sample Evaluations & Decision:

After each of the sample band uniforms have been received, and before the bid opening, the committee need to now evaluate the samples. Using the specifications as a guideline, every uniform ought to be examined each externally and internally, grading each and every area, category by category. Don't make the mistake of judging a uniform by appearance only. Examine and inspect the inner-contruction components and attributes to figure out highest excellent for dollars spent. The simplest method is usually to grade by the point system. Assign points ranging from 0 to 4 in every category (coats, trousers, capes, shakos, and so on.). Soon after totalling the points, the manufacturer using the highest point total who also meets the specifications needs to be suggested for the contract award before the bids are opened. The contract calls for the lowest bid meeting the specifications, not the lowest bidder. On that basis, you may justify awarding the contract to a higher bidder by simply submitting your evaluation and recommendation forms. Try to remember, it really is in your ideal interest to recommend a manufacturer prior to the bids being opened, eliminating the possibility of compromising yourself or the college district. Other considerations in recommending a manufacturer are the professionalism and services offered by the representative, references, and reputation on the manufacturer.

9. Band Uniform Measurements:

This can be a step that demands close consideration to detail and organization. Your representative will guide and direct you by way of the entire approach. Here are some brief inputs as to the how, when, where, and who.

How - Precise weights and heights are required for every single pattern and style. It really is most effective to borrow a scale from the nurse's office or athletic department that allows you to record both height and weight. Have each and every student fill out a measurement sheet provided by the representative, indicating name, college, regardless of whether male or female, and hand it for the person weighing. Other typical measurements such as chest, waist, hips, sleeve length, and inseam will also be required.

When - Time is valuable to both you as well as the representative, so it can be advisable to set up specific times for measuring. Ask your committee to help in recording measurements, allowing approximately 30 students per hour to be measured. Post a notice in the band room and make periodic announcements to band members as for the date of their measurement.

Exactly where - It's finest to measure within a room separate from the weighing. This eliminates any noise distraction, and may well also alleviate any vanity concerns that students may perhaps have. The location of exactly where you hold this course of action will likely be dependent upon the size of your band as well as your schedule.

Who - This demands some effort in your part. Will be the band program growing? How several seniors are leaving? Will the quantity of sophomores and juniors remain the exact same? How lots of students do you expect from the middle or junior high level? Don't forget that these are adolescents, and they have a tendency to grow 2, three, and four inches or additional over the course of just one particular summer. We recommend measuring present band members only. We have found that when middle or junior high college students are measured, the college invariably has a shortage of larger size band uniforms. Once the measurements are completed, the representative will help you in transferring them to a size chart and will fill inside the stock sizes if required. Usually, it's wise to order 15-20% additional band uniforms than the quantity of members in the band. Soon after signing the measurement chart, the final sample approval indicating any adjustments, as well as the buy order, you now can make plans for delivery.

10. Delivery:

Based around the time of year you place your order, it generally takes 60-75 days for delivery after the manufacturer has the purchase order or deposit, all measurements, plus the final sample approval. Orders placed between September and February commonly take less time than band uniforms ordered between Might and July, as this can be the busy season. Occasionally, organizations will give discounts for orders placed during the September to February period, or for either large down payments or full payment placed together with the order. Make certain you get all arrangements made in writing before awarding the contract. A band booster acquire is treated differently than a school district buy for obvious business reasons. To prevent the disappointment of your band uniforms arriving later than you anticipated, it really is incumbent upon you, your committee and corporation representative to ensure that the manufacturer has received a complete obtain order, all measurements, and the final sample approval. Once your delivery is made, check the uniforms to produce specific they are complete as ordered, sign the delivery packing slip and send it for your buying department for payment.

11. Fitting:

Upon receipt of one's beautiful new band uniforms, take care in inspecting them and examine them properly. Inventory them accordingly. Members with the committee, your representative and also you really should now set a time for fitting. Planning and organization is vital to your success in this to avoid frustrations. You may either fit students from the smallest to the largest sizes or seniors to lower classmates, having every student fill out an index card for inventory control purposes. Use your name and number list as a guide. As pointed out earlier, it's encouraged that all trousers be ordered unhemmed to permit for better fitting and easier alterations on students who were measured four to 6 months ago.

12. Care & Maintenance:

Included with your band uniforms must be a care & maintenance booklet. With suitable care exercised, your uniforms need to hold their appearance and shape retention for quite a few years. It is best to read and review the care and maintenance booklet often, for the reason that it can be an invaluable guide to help you in regions for example storage, hangers, washable products, rain, stains, protection, etc. Rain, contrary to typical belief is not water in its purest kind. It really is laden with harsh chemicals and foreign matter as it falls to earth, causing absolute havoc with fabrics and natural materials, including plumes. Never store or dry clean uniforms while still wet. Permit them to dry inside a well-ventilated room, hanging on wishbone hangers, coats separate from trousers, spaced at least one particular foot apart. Do not try to remove mud while it's still wet; this will only set a stain in the material. Allow the mud to dry thoroughly, then lightly brush it off, and send it for the dry cleaner. If you have sufficient storage space, never let the students to take the band uniforms house with them. If it's important for the students to store their uniforms at property, be certain that they are aware of their responsibility, both in maintenance and monetary obligation. It is also advisable for you to have several neighborhood, reputable dry cleaning establishments bid on your cleaning contract and include this in your annual price range.

13. Follow-Up:

From time to time, you will be going to have a have to have for buttons, accessories, major alterations and fill-in orders. We strongly suggest which you appoint at least two band members who will assume the responsibility of checking out and getting in band uniforms before and following every single performance. They must report the condition of your uniforms and accessories, and request the acquire of buttons, plumes, etc. The coordination of this step will serve to be a most valuable asset for your organization. Reports really should be clear, concise, filed and reviewed at least after a month with you or the members of one's committee to produce the final determination and decision. It also serves as an incentive in assuming greater duty for students.


This guide was prepared to be a helpful guide to help you together with the acquire of band uniforms. 99% of its effectiveness will likely be determined by the efforts and direction you may receive from your professional manufacturer's representative. The initial relationship you build will likely be the beginning of a long-lasting, beneficial, and productive relationship, for the reason that after the band uniforms are delivered, the representative's job just begins. Assisting with fitting challenges (if required), care and maintenance, and future orders for fill-ins and accessories. The greatest of luck to you inside your band uniforms purchasing practical experience.