The SUBscriber

June 2020 Dallas ISD Substitute Employee Newsletter

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GRAB - N - GO MEALS (SUMMER OPPORTUNITIES)

Due to the COVID-19 outbreak, our district is currently closed at this time however, food distribution during the closures began in March. As of today, more than 3.5 million meals have been served to students across the metroplex.


The Substitute Office & Food & Child Nutrition Services would like to send a special thanks to all substitutes who have signed up to assist with the Grab - N - Go Meals at one of the 46 distribution sites. The grab - n - goal meal program will continue during the summer months, however all slots are limited. Please note - substitutes will not need to clock in using the biometric clock - the Substitute Office will submit your time directly to the Payroll Department to ensure substitutes are compensated for the day(s) worked.


If you are interested in assisting, the link to register is sent each Friday to your district email at 10:00 AM. Substitutes may also register using the pop up link in the Absence Management system. Please note - all substitutes must self-register.


**If you receive an error message, please note all slots have been filled.


Once again, we appreciate you!

NEW SUBSTITUTE CANDIDATES ONLY

The Substitute application for 2020-2021 school year will be available on July 8, 2020 in the Talent Management system.


Click this link to apply: https://www.dallasisd.org/domain/12495

MANDATORY CYBERSECURITY TRAINING, DEADLINE JUNE 7, 2020

The State of Texas enacted regulations on Sept. 1, 2019, that require all Dallas ISD trustees, school and central staff complete an approved cybersecurity training before June 7, 2020.


The training modules are available using this link https://elearning.dallasisd.org/moodle/course/view.php?id=3309


Under House Bill 3834, employees and board members who have access to a local government computer are required to take the cybersecurity awareness training. Exceptions include custodians, maintenance and facility personnel, bus drivers, and campus-based food service employees whose job responsibilities do not include the use of a computer.


The one-hour training is made up of seven independent modules and is self-paced and can be taken in separate sessions. Each module lasts between five and seven minutes and requires short self-assessments. The training is designed to help develop habits that keep information secure and teach users the best practices for identifying and addressing security threats.


Please follow the attached instructions to access the training. If you encounter an error or have a question, please contact the IT Service Desk at 972-925-5630. Unfortunately, the Substitute Office has no way of resetting your password.


**Substitutes will not need to email a copy of the certificate - once completed, the certificate will automatically save in the system.


Thank you for your participation!


Information Security

9400 N. Central Expressway, Suite #1000

Dallas, TX 75231

2020-2021 SUBSTITUTE REASONABLE ASSURANCE NOTICE

Due to the COVID-19 outbreak, the substitute re-enrollment forms for the 2020-2021 school year were sent to your district email on May 8th through the DocuSign system. If you did not receive, please complete & email the PDF document to us at substitute@dallasisd.org. All substitutes are required to read, acknowledge and electronically sign the document.


2020-2021 Substitute Reasonable Assurance Form

SUMMER PROGRAMMING

As referenced in the District Compensation Handbook (Pg.41), substitute employees are not eligible to receive supplemental earnings during summer programming.


Substitutes will not have access to log into the biometric clock during summer programming (June 1st – June 25th).


Click the link below to view the Compensation Handbook!


Compensation Handbook

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HUMAN CAPITAL MANAGEMENT SUMMER HOURS

Due to the COVID-19 outbreak, the Human Capital Management Department will limit the amount of visitors & walk-ins. For all substitute questions or inquiries, you may contact the Substitute Office by email at substitute@dallasisd.org or please feel free to reach out to us directly using the contact information below.

DALLAS ISD SUBSTITUTE OFFICE STAFF

Cynthia Lule, Substitute Staffing Specialist

· Major Responsibilities: Creating Substitute Profiles

· Email: clule@dallasisd.org


Celina Ibarra, Substitute Staffing Specialist

· Major Responsibilities: Creating Substitute Profiles

· Email: ceibarra@dallasisd.org


Lamar Dinkins, Substitute Coordinator

· Major Responsibilities: Absence Management, Substitute Communication, AABS Reporting

· Email: ldinkins@dallasisd.org


Brandy Nealy, Substitute Facilitator

· Major Responsibilities: Substitute Training, Materials & Resources Policy, TWC & Reviews Incident Reports

· Email: bnealy@dallasisd.org


Shenise Tyler, Substitute Staffing Manager

· Major Responsibilities: Substitute Office Policy, Project, Work & Substitute Supervisor

· Email: shtyler@dallasisd.org


Contact us at substitute@dallasisd.org

REMINDER: DON'T FORGET TO UPDATE YOUR PERSONAL CONTACT INFORMATION IN ORACLE

See the steps below to updating your mailing address as well as resetting your oracle if you have forgotten your login information.


How to update your mailing address in Oracle:


  1. Log into Oracle by clicking here
  2. Select DISD Employee Self-Service
  3. Select Employee Self Service
  4. Select Human Capital Management Information
  5. Select Personal Information

You will see all your contact information with the district. If any changes need to be made you can select update in the appropriate fields.


*Be aware if you are updating your phone number it MUST follow the same (***) ***-**** format. Also, that will change your phone number login (not pin) for Aesop (updates are made nightly).


*The Substitute Office CANNOT update personal information for substitutes, it must be made in Oracle.


Resetting your Oracle Password on a Biometric Clock:

From any campus Biometric Clock, using your employee ID number you can select "Password Reset" and enter your employee ID number. It will ask for your fingerprint and then reset your password to your SOCIAL SECURITY NUMBER (no dashes). Once you log in, it will ask you to change your password.


If you need further assistance or have forgotten your username, please contact the Technical Assistance Center (TAC) at 972-925-5630. Unfortunately, the substitute office has no way of resetting it on your behalf.