The CP Tip Jar

January 2016

Special Education Plan - Phase 2 School Districts

As a friendly reminder, Phase 2 School Districts will need to submit their Special Education Plan by May 1, 2016 through the Comprehensive Planning web application.

For support in updating and revising your Special Education Plan, please reference one of the trainings below, which were held in November 2015:

11/6 (Training in Pittsburgh, PA) -

11/13 - (Training in King of Prussia, PA) -

To access your Special Education Plan, please log into the Comprehensive Planning web application through the PDE Portal. From the District Level Overview Page, use the drop down menu on the right hand side of the screen to select "Special Education Plan". Select "filter". Please see image below.

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IMPORTANT: Account cleanup!

As leadership and staff changes occur in your school, please be sure the Comprehensive Planning web application user roles are kept up to date. Local Security Administrators need to be updating their accounts to ensure all account holders are still active members of the school and should have access to the Comprehensive Plan.

Upcoming Comprehensive Planning Training for Focus and Priority Schools

The PA Planning Team wanted to inform you of the upcoming Comprehensive Planning trainings being offered. These optional sessions are intended for all Focus and Priority Schools and will be delivered in a series of 5 sessions. You may come to 1 or all 5 sessions. We will begin the series with a face-to-face session where we share our overarching goal of using the web application to build an action plan that focuses on Closing the Achievement Gap. In this session, we will provide a general overview of the rest of the series which includes root cause analysis to identify the underlying causes for student achievement concerns, and data and systems analysis using resources within the web application. Our series will end with a look into the PA Planning Resource Bank to provide you with strategies and resources that you can use throughout your planning process. Our focus will be on the main components within the web application that support school improvement focused Action Plans.

Below is a breakdown of the training days, times and locations. If you are planning to attend one or more of these sessions, please complete the survey below so that we can send you additional information closer to the training times.

Closing the Achievement Gap:

  • March 8, 2016 - Harrisburg PaTTAN (9:00 am – 12:00 pm)
  • March 9, 2016 - IU 10 - Clearfield Room (12:00 pm – 3:00 pm)
  • March 17, 2016 - KOP PaTTAN - Washington Room (9:00 am – 12:00 pm)

Root cause analysis:

  • March 31, 2016 at 3:30 pm

Using data (Data Walkthroughs):

  • April 13, 2016 at 4:00 pm

System guiding characteristics for supporting CP and Action Planning to ensure standards-aligned system:

  • April 28, 2016 at 3:30 pm

Resource Bank Roll-out:

  • May 12, 2016 at 4:00 pm

To register for these events, please click here:

Increasing Communication

In an effort to increase communication with email notices regarding submission and approvals with Comprehensive Plans, those committee members with 'Planning Leader' access will now receive notification, along with the CEO/Superintendent.

Updated Web Application - Gifted Components

Updates have been made to the Comprehensive Planning web application to meet additional gifted program components. Prior to submitting your plan through the web application, your entity will need to complete these sections to comply with the state requirements. The addition was made to the Core Foundations>Safe and Supportive Schools section. Prior to this update, there were 2 questions for LEAs to complete. The new update includes 4 questions that will need to be answered in a narrative format. A snapshot of the update is below and will also appear in your online web application.

As a reminder, this section is only required for School Districts and optional for IUs, CTCs and Charter Schools.

Screening, Evaluating and Programming for Gifted Students

1. Describe your entity’s awareness activities conducted annually to inform the public of the gifted education services and programs offered (newspaper, student handbooks, school website, etc.)

2. Describe your entity’s process for locating students who are thought to be gifted and may be in need of specially designed instruction(screening).

3. Describe your entity’s procedures for determining eligibility (through multiple criteria) and need (based on academic strength) for potentially mentally gifted students (evaluation).

4. Describe the gifted programs*being offered that provide opportunities for acceleration, enrichment or both. *The word "programs" refers to the continuum of services, not one particular option.

*The requirements for a student's Gifted Individualized Education Plan can be found in the Pennsylvania Code (22 Pa Code §16.32)*

Comprehensive Planning Office Hours

In an effort to increase Comprehensive Planning support for our LEAs, the PA Planning Team has been hosting office hours at least 2 times per month starting September 30, 2015.

The office hours will be held in a “Go-To Webinar” format so participants may come and go anytime between 1:00 pm and 2:00 pm on designated days. These online sessions will be offered for anyone who may have questions regarding content, action planning, data analysis, etc.

*Please note – you only need to register 1 time. Email reminders will be sent prior to the office hour days. If you don’t have any questions or if the day/time doesn’t suit your schedule, you can simply delete your reminder email.

Please click the link below to register and attend when needed:

After registering, you will receive a confirmation email containing information about joining the webinar.

Looking for resources and strategies to increase school improvement?

Visit the Resource Bank! This bank was created by members of the PA Planning Team, various school leaders and several Intermediate Unit contacts.


Updating Contact Information

Have you had any recent changes to your school - phone number, school name, administrator, etc.? Be sure to update your information in EdNA. The PA Planning Team has a web service that generates an import from EdNA on a daily basis so the demographics section of your plans are up to date. Be sure to check EdNA to ensure your school's contact information is up to date. If updates are needed, please contact the Center for Data Quality & Information Technology by emailing or calling 717-787-2644.

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