Liz's Lowdown

Week of May 16th

ACTION ITEMS

1. Timesheets - Thanks for all the work on these. Please make sure you're building systems to integrate this process into your weekly routines.

2. Grade Checks - The majority of grade should be in, so you should be able to begin your grade check process this week.

3. Fall Portfolio Cohort - Keep your eyes out for an email early this week with students that haven't completed the portfolio interest form. You will need to send a follow up to ensure they select a cohort.

Quick Hits

  • Advising Lists: We got slowed down a bit last week cleaning up the lists, but I'm hopeful we will be able to email everyone a "clean" list by Friday. Thanks for your patience.
  • Updated Handbook: A new and improved handbook has been uploaded to the File Cabinet. I took lots of the questions you all asked over the year and built them into the handbook. It still won't have everything, but thanks to your help, it gets better each version. Please make sure to download and save this most recent version for your day-to-day work.
  • Grade Appeals: As you're doing grade checks and working with students in difficult situations, please remember grade appeals should only be advised if the case truly fits the requirements of an appeal. Here's are the key pieces of the policy to keep in mind:


Mere disagreement or dissatisfaction with an instructor’s evaluation of a student’s academic work is not sufficient basis for a grade appeal. Nor may a student appeal a course instructor’s decision not to grade an assignment that was submitted past the specified submission deadline or if the work was submitted after the course instructor has inputted the final course grade in ISIS. At each review level, consideration of a grade appeal is limited to an evaluation of whether or not the grade awarded was determined in accordance with the policies/standards outlined in the course syllabus.


  • Timesheets: One item of note is that if you have zero hours to report for a week, please still send an email to me letting me know that you won't be submitting hours. This way I will know not to badger you for the spreadsheet.
  • Make- Up Training TONIGHT: May 16th. Please reference the email for logistics.
  • 2016 Returning advisors: If you receive emails from incoming 2016 cohort students, please forward them to me and I'll respond. You should not be responding until June 1st.
  • Summer electives: If you are getting email about courses filling up, please remember the following:
1. If an elective is closed and has a waitlist, the waitlist option will pop up in ISIS. If nothing pops up, it means no waitlist exists.

2. We are not allowed to have them email the professors as that puts the professors in a tight spot. Therefore, if a course is full, I would recommend they find another one or wait for a future semester.

  • Portfolio policies overview: Make sure you are familiar with all the policies and dates in this overview as it will help you help students currently in or joining portfolio this fall.
  • Portfolio related Fs: The registrar has agreed to not dismiss folks based solely on portfolio; the students will just be put on probation. This means if you have a student that was on the line (had 2 Cs; one F and 1 C; one F or was on probation) and they failed portfolio, it will not cause dismissal. It will put them on probation however and they will only get one more shot at portfolio. If you have students in this boat that you do see get dismissed, please let me know ASAP.
  • Summer portfolio students: Advisors with students in the summer portfolio, please bookmark this link. It is a link to a Google document where students certify they have completed a portfolio section and it is ready for their coaches review. This will be the easiest way for us to track student progress in portfolio if we have questions. It should allow you to be able to check in on how your advisees are doing in terms of punctuality and keeping up with the schedule.

Upcoming Events

2016 Make-Up Advisor Training

Monday, May 16th, 7:30pm

This is an online event.

Only folks that missed the call on 5/5.


· Join the webex: https://teachforamerica.webex.com/teachforamerica/j.php?MTID=m286a022ac6fba7ab66cabeef2e5e2455


· Dial into the line at (712) 770-4010 x281470

JHU SOE Graduation

Wednesday, May 18th, 9am

201 West Baltimore Street

Baltimore, MD

Anyone is welcome! No tickets needed. If you'd like to attend, please do.

Summer registration closes

Tuesday, May 31st, 9pm

This is an online event.

JHU SOE Destination Graduation

Saturday, June 4th, 12pm

3790 South Las Vegas Boulevard

Las Vegas, NV