OPT September 2020 Newsletter

Welcome back to school! ... a bit late!

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A new year, new experiences

Welcome back to school! While OPT has been working hard behind the scenes, we do apologize for our late kick off to the year. We're all still trying to figure out how best to traverse this new world we're living in, but we're trying to make the best of it, and we'd love for you to help us!

All families belong to the parent led OPT, so welcome! Participating in the OPT is a great (fun!) way to meet and connect with others in our community, learn more about our unique school culture, and find ways to contribute through volunteerism. Please see the attached Welcome Back letter that was included in the first Smore from Mrs. Morey from the beginning of the year, for a full welcome!

Kicking Off The Year

In an effort to help teachers and students build a strong classroom community during these unprecedented times, the Evergreen Academy OPT has extended each classroom teacher the opportunity to receive up to $100 to be used toward Classroom Community Building. These funds will be used for the sole purpose of building strong relationships among students and establishing a community, within the virtual and physical walls of their classroom.

First OPT Meeting (on Zoom!)

Thursday, Oct. 8th, 6pm

This is an online event.

Please join us for our first OPT Meeting for the 2020-2021 school year! We'll be reviewing and approving the budget, discussing how events for this year might look, and how you can get involved! We're excited to see all of you!

https://us02web.zoom.us/j/82241834596?pwd=Yk1vQWlzcUM1M0hic1NMOWt1dGNUdz09 (password: eaopt)

Social Justice Committee

For the 2020 school year, a joint team of OPT parents and teachers created the social justice committee to better support the Evergreen community in our awareness and handling of diversity, race, and social justice issues.

In our first few meetings we have discussed options including expanding the curriculum, inviting guest speakers, and providing teacher training. As the first step, OPT has voted to provide $200 for each classroom teacher to expand their classroom library to include more diverse and inclusive literature. Having a diverse library readily available in the classroom can support all students in finding titles that they can read and connect with on some level while affirming their own cultural identities and hopefully developing important positive insights about others.

We are still in the very early stages of this committee but are looking forward to working together. We would love to have you join us! If you're interested please email Beth at bvyost@gmail.com for information regarding our next zoom meeting.

Book Fair

Ms. Holck has put together another Book Fair for us! It starts October 2nd, and runs through October 15th, online at https://www.scholastic.com/bf/evergreenacademy. All purchases made through our Book Fair directly benefit the school and its library. Thank you for your support!


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Halloween Spooky Story Time event

The OPT is excited to announce the Halloween Spooky Story Time event!

We are looking for volunteers to help plan the event and/or be Storyteller , to allow our students to celebrate Halloween in a socially distanced way. Initial ideas include a possible Drive By Parade where teachers will hand out candy bags, and kids can show off costumes. Followed later by Zoom meetings hosted per grade level where the kids can interact and a volunteer will read 2-3 Halloween Stories. While we are in the initial phase, we need to move quickly to get this event ready for October, if you are interested in either helping plan and/or being a Storyteller please contact Doug Mangini (dougmangini@hotmail.com.)

Trick or Treat

Donations of Candy & Stickers need for the Halloween Spooky Story Time event.

OPT is planning to create and distribute Halloween bags to each student and would like donations of “Bags of Individually Wrapped Candy” treats and Halloween Stickers. Reminder: Due to allergies please NO candies containing nuts.

These can be dropped off at the school while picking up assignments for your class. A Halloween Drop Off bin will be outside the main office. Masks and gloves will be used when assembling bags, as a precaution.

We need donations by October 16th to allow enough time to create and distribute the bags.


OPT - A non-profit organization

OPT is a non-profit organization, so all your Supplemental Academic Fees, donations, and contributions are eligible for matching from your employer (including volunteer time). We use the funds to put on events, enrichments, assemblies, and support the teachers.

During a normal year, we do fundraising like a spring auction, holiday concert auction, holiday concert flower sales, and box top collections. We also have a uniform store of gently used uniform pieces, ranging in price from $2 to $5.

Supplemental Academic Fee

Now you can pay your Academic Support Fee online! As we were unable to have our spring fundraiser last year, and we'll be unable to do our usual fundraising in the winter, this supplemental academic fee is crucial for OPT.

When paying through Square, there is a 2.75% processing fee, for a total of $51.38 for the first child, and $25.69 for each additional child. If paying this way, please email evergreenopt@outlook.com the Academic Support Fee form found below.

Payments can also be made by check, to avoid the processing fee.

Thank you for your contribution and don’t forget we are a registered 501c3 and many companies are generous enough match your donation. It’s an easy and awesome way to double your donation!

Academic Support Fee:


Additional children:


Amazon Smile

Amazon Smile (https://smile.amazon.com/) is a fantastic way to support OPT with minimal effort! Simply choose "Organization of Parents and Teachers of Evergreen Academy" as your charity, and a small percentage of your purchases from Amazon, using the Smile URL, will go to OPT to help support all the enrichments and events we do. This does not affect your pricing from Amazon.

Employer Matching

Many local employers (Microsoft, Google, Facebook, etc) will match donations and even volunteer time, so be sure to submit your time and things like Supplemental Academic Fee to be matched!

Financial Report

OPT 2020-2021 Budget Report

Due to Covid 19 there was and will be a significant drop in fundraising, however it will not significantly impact the projects OPT will support in comparison to previous years. OPT will still be able to provide Teacher Support and Enrichment projects. Because the Playset Fund was not utilized last year, it left OPT with ~$30,000 reserve which we plan to partially utilized to support the projects this year while maintaining ~15,000 in reserve for emergencies and/or future OPT boards. There is also the possibility that we can resume fundraising activities later in the year such as the Silent Auction, which could increase the income and allow us to maintain a larger reserve for future boards.

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