HR Headlines

Human Resources Newsletter, March Edition 2021

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Mission First, People Always.

Congratulations Superintendent Bullard!!!

Assistant Superintendent of Human Resources, Dr. Mack Bullard was named Superintendent of Twiggs County Public Schools on Thursday, February 18. Dr. Bullard has served as an Assistant Superintendent for Bibb County Schools since 2019.


We are very excited for Dr. Bullard and wish him all the best as he begins his new journey. He will be truly missed by all his co-workers, stakeholders and friends in Bibb County. We know many great things are on the horizon for Twiggs County Schools!

BCSD Virtual Job Fair - March 6, 2021

Teacher Recruitment 2020 rev 3

Help Us Spread the Word!

Mark your calendars and plan to attend the BCSD Virtual Job Fair on March 6, 2021 from 9:00 - 12:00. Each BCSD school will be represented along with several departments such as PEC, Fine Arts and CTAE. Please share the attached flyer with parents, students and friends. There is a QR Code on the flyer to register for the job fair.


For questions, contact Melanique Floyd mailto:Melanique.Floyd@bcsdk12.net or 478.765.8586

Welcome To Our Newest Team Member!

Please help us welcome Andrew De Gannes to the HR Family. Mr. De Gannes will be the Administrative Assistant to the Executive Director of Personnel, Ed Aaron. We are excited to have him on our team!

FY22 Employment Contracts

Full-time Employment Contracts will be distributed electronically on March 19, 2021. Employees will receive an email from TalentEd with instructions for signing and submitting their contract. They will have 10 business days (including spring holidays) to accept and sign the contract. After the 10 day window, the contract will not be available and the offer of employment will be rescinded. Contracts will be due on April 5, 2021.


Spreadsheets to request Part-time Employment Contracts will be distributed in April.


For questions, contact Lewanna Stubbs @ mailto:lewanna.stubbs@bcsdk12.net or 478.765.8538

BCSD's Health & Wellness Program - March Challenge

Join the March Green Day Challenge today!

If you are enrolled in a State Health Benefit Plan through either Anthem/BCBS or UnitedHealthcare (non-Medicare Advantage), you and your covered spouse can access the 2021 Be Well SHBP well-being program @ https://bewellshbp.com/.


For questions, contact Katrina Swindle @ mailto:Katrina.Swindle@bcsdk12.net or 478.765.8570

Employees Requesting to Work Remotely

Supervisors, when you have employees requesting to work remotely, they must complete a healthcare provider form. (Form is attached below) This form must be completed by a doctor/healthcare provider and returned to Christi Mimbs. Once we receive the completed form, HR will schedule an accommodations meeting with the employee, Dr. Bullard and the supervisor.


For questions, contact Christi Mimbs @ mailto:Christi.Mimbs@bcsdk12.net / 478.765.8558 or Lewanna Stubbs @ mailto:Lewanna.Stubbs@bcsdk12.net / 478.765.8538

Lateral System Transfers

Employees who wish to apply for open positions within the district must complete an on-line application in PowerSchool. The deadline to apply, interview and be selected for a lateral system transfer is April 15, 2021. Transfer PAFs must be submitted to HR by 5:00 p.m. on April 15th. Lateral Transfer Announcement is attracted below.


Principals: It is your responsibility to reach out to the employee's current supervisor and make them aware that you wish to recommend the employee for transfer before offering the position.

End of Year Supplements

Extra-Curricular Supplement logs will be distributed to school secretaries the first week in April. Completed logs should be submitted to April Thomas by April 15, 2021. Supplements will be paid out in May.


For questions, contact April Thomas at mailto:April.Thomas@bcsdk12.net or 478.765.8567

Paraprofessional Qualifications

Hiring managers: please remember all paraprofessionals must have a Professional Certificate as required by the Georgia Professional Standards Commission. They must meet the following qualifications at the time of recommendation:


  1. Have an official transcript from their college or university showing at least 60 semester credit hours or 90 quarter credit hours.
  2. If they do not have the college credit, they must take and pass the GACE Paraprofessional Assessment with a passing score of at 250 and have a scheduled confirmation date as proof.
  3. If they take the GACE Paraprofessional Assessment, they must also provide a copy of their high school diploma or high school transcript.


If a new hire recommendation for a paraprofessional is submitted and the candidate does not have the credentials outlined above, the recommendation will be placed on hold until the candidate can meet the required qualifications. Please click below for PSC requirements.


For questions, please contact Sharonda Ladd @ mailto:Sharonda.Ladd@bcsdk12.net or 478.765.8557

Leave of Absence Form

If an employee is out on an extended leave of absence (6 or more days), you must complete and submit a Leave of Absence Form. The dates on the form should reflect the first day out of the office (not the 6th consecutive day) and the first day the employee returns to work. This form should be submitted to Christi Mimbs.


For questions, contact Christi Mimbs @ mailto:Christi.Mimbs@bcsdk12.net or 478.765.8558

Credit/Debit Cards Accepted Here

Human Resources is excited to announce that we are now accepting credit/debit card payments. We accept Visa, MasterCard and Discover. No need to carry cash around, just bring your card. Here are some items and services we offer:


  • Fingerprinting - $50
  • Replacement Name Badges - $10
  • Replacement Badge Clips - $3.00
  • Benefits/Insurance Payments - Fees Vary
  • W-2 Printouts (please contact mailto:clare.mcbride@bcsdk12.net) - $3.00


We hope this new service will make the payment process easier for you!

Planning to Retire in 2021?

2021 Retirement Process and Deadlines


Important Information to Ensure a Smooth Transition of Health Coverage into Retirement


All Employees who intend to retire in 2021 should contact Regina Stokes @ mailto:Regina.Stokes@bcsdk12.net or 478.765.8563. Employees must submit a Resignation/Retirement form in PowerSchool.

https://www.bcsdk12.net/departments/human_resources/resignation_retirement


Employees who are members of the Teachers Retirement System of Georgia (TRS) need to utilize the website at www.trsga.com or they may call 1-800-352-0650 to request an Estimate of Benefits with their anticipated retirement date. Please be advised that due to the large volume of retirements at the end of each school year, the deadlines for summer retirements with TRS are:

  • June retirement: March 31
  • July retirement: April 30
  • August retirement: May 31

TRS recommends submitting your application as early as six (6) months, no later than two (2) months, prior to your date of retirement to avoid any delays of monthly retirement checks and possible interruption of health coverage.


Employees who are members of Public School Employees Retirement System (PSERS) are encouraged to apply for retirement as early as three (3) months prior to their retirement date to avoid any delays of monthly retirement checks and possible interruption of health coverage. Those employees need to call 1-800-805-4609 or visit their website at www.ers.ga.gov to request an Estimate of Benefits with their anticipated retirement date.

Employee Assistance Program (EAP)

EAP is Here for You!


Coping in today's fast-paced and ever changing world can be challenging. You may feel as though you are swimming in a sea of uncharted territory. Don't let the daily stress get the best of you, the Employee Assistance Program (EAP) is available to help.


As a benefit to all BCSD employees, the District provides counseling services through the Employee Assistance Program. These services are free of charge. EAP is a work-based intervention program designed to assist employees in resolving personal and/or work related issues that may be adversely affecting the employee's performance. A broad range of assistance is available:


  • Certified Employee Assistance Professionals
  • Licensed Marriage and Family Therapists
  • Licensed Professional Counselors
  • Substance Abuse Professionals
  • DUI Clinical Evaluators
  • Certified Anger Management Facilitators
  • Career Counseling and Testing Professionals


Southern Behavioral Services is the provider for the BCSD Employee Assistance Program. This program is available 24 hours a day, 7 days a week. These services are confidential and are also available to the employee's dependents. Employees can reach out to Southern Behavioral Service Assistance Programs on their on, or be referred by a supervisor. See overview below.


Southern Behavioral Services Contact Information:

Macon Office: (478) 742-1464 or toll free (800) 533-1797

Warner Robins Office: 478-742-1464 or toll free (800) 533-1797


http://www.southernbehavioralservices.com

See the Articles below for Self Care Tips from Southern Behavioral

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TKES/LKES Implementation Reports

HR runs TKES/LKES implementation reports the Monday before VIP meetings. The goal is to have 100% completion on all steps. You can find a complete list of evaluation guidelines on the HR Webpage under Forms & Documents. (Guidelines are also attached)


For questions, contact Connie Chin @ mailto:Connie.Chin@bcsdk12.net / 478.765.8679 or mailto:Lewanna.Stubbs@bcsdk12.net / 478.765.8538

TKES Implementation Deadlines:

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LKES Implementation Deadlines:

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Classified Personnel Evaluations

Classified employees should complete 3 evaluations for the 2020-2021 school year. (Guidelines are attached) Supervisors are responsible for uploading completed evaluations in PowerSchool Records. Please see evaluation deadlines below. Evaluation forms are located on the HR Webpage and in SharePoint.


For questions, contact Lewanna Stubbs @ mailto:Lewanna.Stubbs@bcsdk12.net or 478.765.8538

Classified Personnel Evaluation Deadlines:

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Contributing Professionals - Professional Learning Goals

Educators and contributing professionals who hold GA certification and are not currently evaluated on TKES and LKES, are required to prepare Professional Learning Goals or a Professional Learning Plan to be carried out during the validity period of their certification. Please see the email from Melanique Floyd on 8/24/2020 for more details. Supervisors/Evaluators should upload all PLPs and PLGs for contributing professionals in PowerSchool.


Both PLGs and PLPs should address the following:

  • Weaknesses identified through the TAPS process,
  • Teacher’s individual professional goals,
  • School or Districts Continuous Improvement Goals, or
  • Any District or school identified need.


For questions, contact Melanique Floyd @ mailto:Melanique.Floyd@bcsdk12.net or 478.765.8586

Contributing Professionals & Paraprofessionals Evaluation Deadlines:

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Employee Referral Bonus Program

Help Us Build A Great Team!


Employees who refer a "Teacher" candidate will receive a $1000 Referral Bonus if that candidate is hired and works in the district for a full year. Reach out to friends and family interested in teaching and tell them about the great things happening in Bibb! Please see the attached flyer for guidelines.

Upcoming Dates:

  • March 1 - TKES - Observation 4 Walkthrough
  • March 6 - BCSD Virtual Job Fair
  • March 18 - Teachers Recommended to Board
  • March 29 - Distribution of Employment Contracts
  • March 31 - Deadlines to Retire in June 2021
  • April 5 - Employment Contracts Due
  • April 6 - TKES - Observation 2 Formative Evaluation
  • April 15 - Last Day for Lateral Transfers
  • April 15 - End of Year Supplement Logs Due

"Sometimes you win, sometimes you learn."

John Maxwell

BCSD Human Resources

Dr. Mack Bullard, Assistant Superintendent


Vision:

Each student will demonstrate strength of character and will be college or career ready.


Mission:

The Bibb County School District develops a highly trained staff and an engaged community dedicated to educating each student for a 21st century global society.