Planning for Your Upcoming Week
April 13th -April 17th
Mission and Vision
IDVA Mission: Building a community of engaged learners.
IDVA Vision: Empowering every student to learn at high levels.
At IDVA, we accept responsibility to ensure that every student succeeds.
Team Norms and Collective Commitments
Special Education Team Norms and Collective Commitments
Team Norms
We will honor meeting start and end times.
We will be committed to the Special Education Team and the work.
We will actively participate and be present.
We will be honest and share items, thoughts, and feelings with respect to others.
We will commit to a decision with a positive attitude.
We will encourage one another and be willing to share and help others.
We will clearly communicate needs and expectations.
Collective Commitments
We will be open-minded, respectful, and willing to share ideas.
We will ALL be active participants.
We will follow through on what we have agreed to do.
We will come to meetings prepared.
We will stay positive and do what is best for kids.Ready, Set, Grow!
Ready, Set, Grow!
Goal: EVERY student enrolled in our school shall achieve at least one year’s academic growth each school year.
Academic Goal
1. Belief in the potential of ALL students
2. Data-driven instruction
3. Targeted small-group instruction
4. Develop a relationship with each and every studentMONDAY
- Teach
- Meetings
- Building Relationships (calls, emails)
- Staff call at 1:00 PT/2:00 MT
TUESDAY
- Teach
- Meetings
- Building Relationships (calls, emails)
WEDNESDAY
- Teach
- Meetings
- Building Relationships (calls, emails)
THURSDAY
- Teach
- Meetings
- Building Relationships (calls, emails)
FRIDAY
- Teach
- Meetings
- Building Relationships (calls, emails
It's the weekend!
Team Members Out of the Office This Week
Kat is out on maternity leave.
Sign up for the Live Newrow Training
- Go to K12 Training and type Newrow into the search catalog bar.
- Select Transitioning to the Innovative Newrow Platform and then click “Selections”. Select “All Sections” at the bottom to view dates if those showing on screen do not work for you. If no other dates come up, select a date that is showing, scroll down to the bottom of the page, from there, there will be an option to open all sections for review and selection.
- After choosing your section, click on “Enroll”
- You will receive an email with a calendar invite to add to Outlook.
K12 Special Education Parent Survey
COVID-19 Updates and Resources
Transition Resources
Watch this video by LeDerick Horne first: Dare to Dream!
https://transitiontn.org/vr/conference/
Transition Tennessee has put together a very useful searchable database that helps SE Teachers, Transition Specialists and others find curricula and lesson plans that can help you deliver Transition services and activities for your students. Transition Tennessee researches these resources and includes resources that meet their criteria. The database includes pricing (current at the time of posting), skill areas covered, accessibility, and links to the company website. TT is asking educators and others who use these resources to “Like” them as a way to provide a rating to also help you make good choices.
Transition Tennessee also host webinars (1 so far) on Transition Topics. This is a relatively new site that may make its way to my “favorites” list.
Withdrawal Procedure
The first teacher / advisor / counselor / admin to be notified of a student withdrawal will complete the withdrawal.
Step 1: Verify WD with Parent/Guardian or Adult Student (18+)
· Phone or in person (if you receive the info by email, please call to verify)
• If not possible, then email
Step 2: Ask the family for the reason for the withdrawal
· Depending on the reason, discuss potential opportunities to help the family.
• Example: if the family notes they are withdrawing due to needing socialization, have they been attending (and are they aware of) the monthly outings?
• Example: if the family notes the pace is too slow/too fast, are there modifications that could be made to help meet the student’s expectation?
Step 3: If the family still wants to withdraw, ask where the student will be attending next. Crucial for high school student withdrawals.
Step 4: Note withdrawal in TVS, including the reason and the next school.
· HS only: if the student’s ‘next school’ will be homeschooling or self-study, send the family the “Homeschool/Self-Study” form (send this link: http://tinyurl.com/HS-SS-Form032017 or found in Sharepoint 6-12 tab withdrawal information folder).
Step 5: Inform parent or adult student that they will receive a parent withdrawal survey from you and that they must fill it out to complete the WD process. Please email this right away. http://tinyurl.com/Parent-Withdrawal-052516
Step 6: Teacher, Counselor, Advisor, or Admin fills out the Withdrawal Survey
· https://k12inc.sharepoint.com/sites/WR/IDVA/SitePages/Home.aspx (scroll down to 6-12 Withdrawals link) or find the survey link on Sharepoint Home under links on the main page.
· Mark the last day of attendance on the withdrawal survey as the actual last day the student attended, not necessarily the day we are notified of the withdrawal.
Step 7: While viewing the student in TVS, please go to the Courses & Classrooms tab, scroll to the bottom, and send an email to all staff listed for the student indicating his/her WD. This is ESSENTIAL for course teachers so that they can edit and update their Small Group Class Connect sessions.
NOTE: If a family wishes to transfer to another K12 school, please contact Andrea Hampton ahampton@k12.com.
K5 homeroom teachers will complete a progress report to be sent.
Confidential Student Issue Records
At times our staff learns of confidential student issues. Oftentimes, these issues will affect a student’s learning, and it is important for involved staff to be made aware. Our process in these cases will be for the administrator or staff member to obtain parent permission to share with involved staff. The administrator will then send an email to or hold a brief phone conference with involved staff members to inform them of the situation.
We are obligated to ensure student privacy and follow all FERPA regulations, so it is not permissible to enter details regarding these situations in Total View notes where present and future involved staff can view them. Sometimes it may be beneficial to the student for involved staff to be made aware of an issue that occurred in the past. To accommodate this need, our process will be for the administrator to document the issue in a Word document and add an administrative password. The document will be attached to a TVS note titled “Confidential Student Issue” and will include text stating, “Confidential student issue – contact Head of School if you think you may need further information.” If you find one of your students is experiencing an issue, you can search TVS notes for possible past issues. If you find a note like this, contact the Head of School and describe your concerns. The HOS will review the documentation and determine if the information is relevant and should be shared.
This is our procedure.
- If the issue could affect student learning and/or attendance, Administrator asks the parent for permission to share with involved staff.
- If the parent gives permission, Administrator provides brief, high-level information to involved staff via email.
- The administrator documents issue in a Word document, adds the admin password, creates a note in TVS titled “Confidential Student Issue”, attaches the password-protected document, and enters text into the body of the note stating, “Confidential student issue – contact Head of School if you think you may need further information.”
- If staff member contacts HOS to inquire about a student, HOS listens to the reason the staff member may need to review past issues, reads the confidential student issue document in the student’s TVS notes, and determines what should be shared, if anything.
Building Strong Partnership Training
Developing a High-Quality IEP
IEP Implementation Modules