Human Resources Newsletter, November Edition 2020
Mission First, People Always.
Open Enrollment: Oct 19 - Nov 6
- Counselors from our Benefits Broker - Houze & Associates - will visit schools to help employees with the enrollment process on a limited basis this year, due to social distancing requirements.
- Employees may also: choose a Remote enrollment meeting with a Houze counselor - call the Houze Call Center or enroll through Self Service Online. Details @ www.houze.org/bibb.
- State Health password resets should be completed asap @: https://myshbpga.adp.com/shbp/. Contact State Health with login issues: (800) 610-1863.
Well-Being Incentives for 2020
Hurry, don't miss your last opportunity to earn your Well-Being Incentive Points for 2020. It's so simple, and it's an excellent way to offset out-of-pocket medical expenses!
Earn your initial 120 well-being incentive points and unlock your account:
- ASSESS YOUR HEALTH
Complete your RealAge® Test for 120 well-being incentive points. A confidential, online questionnaire that will take about 10 minutes to complete.
Earn 120 well-being incentive points by completing a biometric screening:
- KNOW YOUR NUMBERS
Complete a Biometric Screening for 120 well-being incentive points. You have three options: through your physician using the 2020 Physician Screening Form, at an SHBP-sponsored Screening Event, or at a Quest Diagnostic Patient Service Center.
Further details @ https://bewellshbp.com/well-being-incentive-credits/
The deadline to complete all Well-Being Incentives for 2020 is November 30, 2020.
Unemployment Claim Questions?
If you received an Earnings Discrepancy Letter from the DOL and wish to appeal, please forward a copy of the letter to Christi Mimbs and she will provide you with an appeal template to assist with your response.
The Employee Assistant Program is Here for You!
Coping in today's fast-paced and ever changing world can be challenging. You may feel as though you are swimming in a sea of uncharted territory. Don't let the daily stress get the best of you, the Employee Assistance Program (EAP) is available to help.
As a benefit to all BCSD employees, the District provides counseling services through the Employee Assistance Program. These services are free of charge. EAP is a work-based intervention program designed to assist employees in resolving personal and/or work related issues that may be adversely affecting the employee's performance. A broad range of assistance is available:
- Certified Employee Assistance Professionals
- Licensed Marriage and Family Therapists
- Licensed Professional Counselors
- Substance Abuse Professionals
- DUI Clinical Evaluators
- Certified Anger Management Facilitators
- Career Counseling and Testing Professionals
Southern Behavioral Services is the provider for the BCSD Employee Assistance Program. This program is available 24 hours a day, 7 days a week. These services are confidential and are also available to the employee's dependents. Employees can reach out to Southern Behavioral on their on, or be referred by a supervisor.
Southern Behavioral Services Contact Information:
Macon Office: (478) 742-1464 or toll free (800) 533-1797
Warner Robins Office: 478-742-1464 or toll free (800) 533-1797
See the Articles below for Self Care Practices & Tips from Southern Behavioral
Important Retirement Deadlines for 2020 - 2021
All Employees who intend to retire this 2020 school term should contact Regina Stokes @ mailto:Regina.Stokes@bcsdk12.net or 478.765.8563. Employees must submit a Resignation/Retirement form in PowerSchool.
Employees who are members of the Teachers Retirement System of Georgia (TRS) need to utilize the website at www.trsga.com or they may call 1-800-352-0650 to request an Estimate of Benefits with their anticipated retirement date. Please be advised that due to the large volume of retirements at the end of each school year, the deadlines for summer retirements with TRS are:
- June retirement: March 31
- July retirement: April 30
- August retirement: May 31
TRS recommends submitting your application as early as six (6) months, no later than two (2) months, prior to your date of retirement to avoid any delays of monthly retirement checks and possible interruption of health coverage.
Employees who are members of Public School Employees Retirement System (PSERS) are encouraged to apply for retirement as early as three (3) months prior to their retirement date to avoid any delays of monthly retirement checks and possible interruption of health coverage. Those employees need to call 1-800-805-4609 or visit their website at www.ers.ga.gov to request an Estimate of Benefits with their anticipated retirement date.
IMPORTANT: Principals, Supervisors and Secretaries, please make sure this information is posted in a central location for those without access to emails.
TKES/LKES Implementation Reports
HR runs TKES/LKES implementation reports the Monday before VIP meetings. The goal is to have 100% completion on all steps. You can find a complete list of evaluation guidelines on the HR Webpage under Forms & Documents. (Guidelines are also attached)
TKES Implementation Deadlines:
LKES Implementation Deadlines:
Classified Personnel Evaluations
For questions, contact Lewanna Stubbs @ mailto:Lewanna.Stubbs@bcsdk12.net or 478.765.8538
Classified Personnel Evaluation Deadlines:
Contributing Professionals - Professional Learning Goals
Educators and contributing professionals who hold GA certification and are not currently evaluated on TKES and LKES, are required to prepare Professional Learning Goals or a Professional Learning Plan to be carried out during the validity period of their certification. Please see the email from Melanique Floyd on 8/24/2020 for more details. Supervisors/Evaluators should upload all PLPs and PLGs for contributing professionals in PowerSchool.
Both PLGs and PLPs should address the following:
- Weaknesses identified through the TAPS process,
- Teacher’s individual professional goals,
- School or Districts Continuous Improvement Goals, or
- Any District or school identified need.
For questions, contact Melanique Floyd @ mailto:Melanique.Floyd@bcsdk12.net or 478.765.8586
Contributing Professionals & Paraprofessionals Evaluation Deadlines:
Guidance for Addressing & Reporting COVID-19 Cases
Previously HR emailed a PPT Presentation and Documents File to all principals and supervisors regarding guidance for addressing and reporting COVID-19 cases. The file contains forms from the Georgia Department of Public Heath (DPH) for returning to work/school and reporting COVID-19 cases. You can access this information in SharePoint in the "DPH COVID-19 Guidance" folder.
*All completed COVID-19 forms and documentation (including medical documents) should be emailed to mailto:Christi.Mimbs@bcsdk12.net or mailto:Edwin.Aaron@bcsdk12.net. Please let us know if we can assist you in any way.
The Families First Coronavirus Response Act (FFCRA)
*Please see the FFCRA Flyer and Leave Request Forms below.
For questions, contact Christi Mimbs @ mailto:Christi.Mimbs@bcsdk12.net or 478.765.8558 or
Ed Aaron @ mailto:Edwin.Aaron@bcsdk12.net or 478.765.8515
Employee Referral Bonus Program
Employees who refer a "Teacher" candidate will receive a $1000 Referral Bonus if that candidate is hired and works in the district for a full year. Reach out to friends and family interested in teaching and tell them about the great things happening in Bibb! Please see the attached flyer for guidelines.
BCSD Human Resources
Dr. Mack Bullard, Assistant Superintendent
Each student will demonstrate strength of character and will be college or career ready.
The Bibb County School District develops a highly trained staff and an engaged community dedicated to educating each student for a 21st century global society.