HR Headlines

Human Resources Newsletter, November Edition 2020

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Mission First, People Always.

Open Enrollment: Oct 19 - Nov 6

  • Counselors from our Benefits Broker - Houze & Associates - will visit schools to help employees with the enrollment process on a limited basis this year, due to social distancing requirements.
  • Employees may also: choose a Remote enrollment meeting with a Houze counselor - call the Houze Call Center or enroll through Self Service Online. Details @
  • State Health password resets should be completed asap @: Contact State Health with login issues: (800) 610-1863.

For questions, please contact Katrina Swindle @ / 478.765.8570 or Carolyn Robinson @ / 478.765.8574

Well-Being Incentives for 2020

Hurry, don't miss your last opportunity to earn your Well-Being Incentive Points for 2020. It's so simple, and it's an excellent way to offset out-of-pocket medical expenses!

Earn your initial 120 well-being incentive points and unlock your account:


Complete your RealAge® Test for 120 well-being incentive points. A confidential, online questionnaire that will take about 10 minutes to complete.

Earn 120 well-being incentive points by completing a biometric screening:


Complete a Biometric Screening for 120 well-being incentive points. You have three options: through your physician using the 2020 Physician Screening Form, at an SHBP-sponsored Screening Event, or at a Quest Diagnostic Patient Service Center.

Further details @

The deadline to complete all Well-Being Incentives for 2020 is November 30, 2020.

Unemployment Claim Questions?

On March 21, 2020, as required by law, HR filed partial unemployment claims for employees that were identified using criteria provided by the state due COVID-19 and a reduction in work hours. HR conducted a meeting on September 4th regarding these claims and answered questions from employees (the presentation from the meeting is attached below). If you were affected by an unemployment claim filed by the district, and still have questions, please contact Ed Aaron or Christi Mimbs in HR.

If you received an Earnings Discrepancy Letter from the DOL and wish to appeal, please forward a copy of the letter to Christi Mimbs and she will provide you with an appeal template to assist with your response.

For questions, please contact Christi Mimbs @ / 478.765.8558 or Ed Aaron @ / 478.765.8515

Feeling Stressed.....Overwhelmed?

The Employee Assistant Program is Here for You!

Coping in today's fast-paced and ever changing world can be challenging. You may feel as though you are swimming in a sea of uncharted territory. Don't let the daily stress get the best of you, the Employee Assistance Program (EAP) is available to help.

As a benefit to all BCSD employees, the District provides counseling services through the Employee Assistance Program. These services are free of charge. EAP is a work-based intervention program designed to assist employees in resolving personal and/or work related issues that may be adversely affecting the employee's performance. A broad range of assistance is available:

  • Certified Employee Assistance Professionals
  • Licensed Marriage and Family Therapists
  • Licensed Professional Counselors
  • Substance Abuse Professionals
  • DUI Clinical Evaluators
  • Certified Anger Management Facilitators
  • Career Counseling and Testing Professionals

Southern Behavioral Services is the provider for the BCSD Employee Assistance Program. This program is available 24 hours a day, 7 days a week. These services are confidential and are also available to the employee's dependents. Employees can reach out to Southern Behavioral on their on, or be referred by a supervisor.

Southern Behavioral Services Contact Information:

Macon Office: (478) 742-1464 or toll free (800) 533-1797

Warner Robins Office: 478-742-1464 or toll free (800) 533-1797

See the Articles below for Self Care Practices & Tips from Southern Behavioral

Important Retirement Deadlines for 2020 - 2021

All Employees who intend to retire this 2020 school term should contact Regina Stokes @ or 478.765.8563. Employees must submit a Resignation/Retirement form in PowerSchool.

Employees who are members of the Teachers Retirement System of Georgia (TRS) need to utilize the website at or they may call 1-800-352-0650 to request an Estimate of Benefits with their anticipated retirement date. Please be advised that due to the large volume of retirements at the end of each school year, the deadlines for summer retirements with TRS are:

  • June retirement: March 31
  • July retirement: April 30
  • August retirement: May 31

TRS recommends submitting your application as early as six (6) months, no later than two (2) months, prior to your date of retirement to avoid any delays of monthly retirement checks and possible interruption of health coverage.

Employees who are members of Public School Employees Retirement System (PSERS) are encouraged to apply for retirement as early as three (3) months prior to their retirement date to avoid any delays of monthly retirement checks and possible interruption of health coverage. Those employees need to call 1-800-805-4609 or visit their website at to request an Estimate of Benefits with their anticipated retirement date.

IMPORTANT: Principals, Supervisors and Secretaries, please make sure this information is posted in a central location for those without access to emails.

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TKES/LKES Implementation Reports

HR runs TKES/LKES implementation reports the Monday before VIP meetings. The goal is to have 100% completion on all steps. You can find a complete list of evaluation guidelines on the HR Webpage under Forms & Documents. (Guidelines are also attached)

For questions, contact Connie Chin @ / 478.765.8679 or / 478.765.8538

TKES Implementation Deadlines:

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LKES Implementation Deadlines:

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Classified Personnel Evaluations

Classified employees should complete 3 evaluations for the 2020-2021 school year. (Guidelines are attached) Supervisors are responsible for uploading completed evaluations in PowerSchool Records. Please see evaluation deadlines below. Evaluation forms are located on the HR Webpage and in SharePoint.

For questions, contact Lewanna Stubbs @ or 478.765.8538

Classified Personnel Evaluation Deadlines:

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Contributing Professionals - Professional Learning Goals

Educators and contributing professionals who hold GA certification and are not currently evaluated on TKES and LKES, are required to prepare Professional Learning Goals or a Professional Learning Plan to be carried out during the validity period of their certification. Please see the email from Melanique Floyd on 8/24/2020 for more details. Supervisors/Evaluators should upload all PLPs and PLGs for contributing professionals in PowerSchool.

Both PLGs and PLPs should address the following:

  • Weaknesses identified through the TAPS process,
  • Teacher’s individual professional goals,
  • School or Districts Continuous Improvement Goals, or
  • Any District or school identified need.

For questions, contact Melanique Floyd @ or 478.765.8586

Contributing Professionals & Paraprofessionals Evaluation Deadlines:

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Guidance for Addressing & Reporting COVID-19 Cases

Previously HR emailed a PPT Presentation and Documents File to all principals and supervisors regarding guidance for addressing and reporting COVID-19 cases. The file contains forms from the Georgia Department of Public Heath (DPH) for returning to work/school and reporting COVID-19 cases. You can access this information in SharePoint in the "DPH COVID-19 Guidance" folder.

*All completed COVID-19 forms and documentation (including medical documents) should be emailed to or Please let us know if we can assist you in any way.

The Families First Coronavirus Response Act (FFCRA)

The FFCRA requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions will apply from April 1, 2020 through December 31, 2020.

*Please see the FFCRA Flyer and Leave Request Forms below.

For questions, contact Christi Mimbs @ or 478.765.8558 or

Ed Aaron @ or 478.765.8515

Employee Referral Bonus Program

Help Us Build A Great Team!

Employees who refer a "Teacher" candidate will receive a $1000 Referral Bonus if that candidate is hired and works in the district for a full year. Reach out to friends and family interested in teaching and tell them about the great things happening in Bibb! Please see the attached flyer for guidelines.

Upcoming Dates

  • Oct 19 - Nov 6 - Open Enrollment
  • Nov 2 - TKES Observation 2nd Walkthrough
  • Nov 2 - Certificate Renewal Packets Distributed
  • Dec 11 - Certification Renewal Packets Due
  • Dec 14 - TKES 1st Formative Evaluation

"There are two great days in a person's life, the day we are born and the day we discover why."

William Barclay

BCSD Human Resources

Dr. Mack Bullard, Assistant Superintendent


Each student will demonstrate strength of character and will be college or career ready.


The Bibb County School District develops a highly trained staff and an engaged community dedicated to educating each student for a 21st century global society.