Across the Board in D303

Notes from the District 303 School Board Meeting

October 15, 2020

School Board

Nick Manheim, President

Carolyn Waibel, Vice President

Jillian Barker, Secretary

Michael Bryant

Heidi Fairgrieve

Becky McCabe

Ed McNally

School Board meetings are held on the first Monday of the month and alternate between the Administration Center and school locations. All meetings begin at 7:00 p.m. and the public is invited to attend. Agenda packets are available at

Next School Board Meeting:

November 9, 2020

Thompson Middle School

Superintendent's Report

Dr. Pearson reported
  • The Summer Food Program is being extended through June 30, 2021. Families may now pick up 7 days worth of meals at any location.

  • October 22 will be the Citizen Advisory Committee's kick-off meeting for the Facility Master Plan.

  • School Board election packets are available for anyone interested in running for the school board. For more information, citizens can go to the Kane County Clerk’s Office.

  • On October 29, the Parent University Program is a presentation by Dr. John Duffy, author of Parenting the New Teen in the Age of Anxiety. Through a partnership with Town House Books, the district is providing books for parents or guardians who want to read it prior to the presentation.

For Action

Amended K-8 Food Management Service Contract with Organic Life for FY 2020-2021

The Board approved the Amended Contract Agreement for K-8 Food Management Services Nonprofit Food Service Program with OrganicLife as presented and authorizes the Administration to execute all necessary documents and file the same with the State by a vote of 7-0.

Designation of Depositories

The School District has appointed the Assistant Superintendent for Business Services/CFO (Dr. Seth Chapman) in accordance with Section 8-7 of the School Code, 105ILCS 5/8-7.

In accordance with Section 8-7 of the School Code 105ILCS 5/8-7, below is a listing of depositories for funds of the School District. The naming of the official depositories follows our Board Policy 4:30 Revenue and Investments, guidance of periodic review and approval for the overall cash management and treasury procedures. A resolution is attached that authorizes the Assistant Superintendent for Business Services/CFO to take all necessary actions to assume and exercise the functions of the Assistant Superintendent for Business Services/CFO as well as authorize depositories of School District Funds. The depositories are as follows (Italics indicates a depository not previously used):

BMO Harris Bank, N.A.

Illinois School District Liquid Asset Fund Plus

JP Morgan Chase

The Bank of New York Mellon Trust Co N.A.

PMA Financial Network, LLC

PFM Asset Management LLC

Illinois Trust

Fifth Third Bank

Mrs. Fairgrieve recused herself because of a professional conflict. The motion passed by a vote of 6-0.

Policy 4:60, Purchases and Contracts

The motion to approve the threshold for purchases and contracts to be increased to $25,000 in revised Policy 4:60, Purchases and Contracts passed by a vote of 7-0.

Resolution Authorizing Accounting Transfer to the Capital Projects Fund

The motion to approve a Resolution Authorizing the Transfer of Funds from the Operations and Maintenance Fund to the Capital Projects Fund passed by a vote of 7-0.

Athletic Boosters Club Turf Field Annual Payment Deferral

The motion to approve the request to defer the Athletic Booster's annual payment for the cost share of the replacement of the turf fields at each high school until 2021 and allow the Booster Clubs to make a partial payment if circumstances allow passed by a vote of 7-0.

High School Fees

The motion to have a reduction for the following course fees passed by a vote of 7-0:

  • 3D Media

  • Photo Courses (1st semester only)

  • World tour field trip fee

Consent Agenda

The Consent Agenda minus item 7-A passed with a 7-0 vote.

Ms. Waibel asked that item 7-A be pulled from the consent agenda and approved as a stand-alone item. Special Board meeting minutes were approved by a vote of 5-2 with Ms. Waibel and Mrs. Barker voting no.

For Discussion

Closing Learning Gaps in K-8 Math and Reading

Members of the Learning and Teaching Department shared baseline data from i-Ready diagnostic assessments in reading and mathematics that were completed in grades 2-8 in late August/early September 2020. The performance data has been analyzed and gaps were identified by sub-population, content, and grade level. The team reported on the number of students ready to learn grade-level standards and our improvement target for January and May of 2021. The full presentation may be found on BoardBook Premier.

IASB Resolutions - Triple I Delegate Assembly

Members of the Board discussed their responses to the IASB Resolutions that would normally be voted upon during the annual conference of the Illinois Association of School Boards, Illinois Association of School Administrators, and Illinois Association of School Business Officials (Triple I) Conference held in November.

The Board will have further discussions about their stance on the resolutions at the November School Board meeting.

For a complete list of action and consent items that were approved, please visit Boardbook or click the link below.

Agendas and meeting minutes from the School Board meetings are accessible online via BoardBook.