Federal Program Director News
See below to access important information from ESC 18!
December 2022-January 2023
Grant Opportunity for New CTSOs
The Texas Education Agency will offer a new grant opportunity to provide initial funding of $25,000 for up to four new state Career and Technical Student Organizations. Eligible CTSOs will be selected through a competitive Letter of Interest process. Funds will support these organizations in the development of opportunities for secondary career and technical education students to develop their leadership skills, personal growth, and career success through work-based learning, employability skill development, and project-based learning. The TEA Grant Opportunities page will post the grant guidelines in the coming days.
2022-2023 COVID-19 School Health Support Grant, Cycle 3, Application Due Date Extended to 5 PM December 5th!
The application due date for the 2022-2023 COVID-19 School Health Support Grant, Cycle 3, grant application has been extended. Eligible applicants must apply through the eGrants system by 5:00 p.m. Central Time, December 5, 2022.
Visit the TEA Grant Opportunities page for detailed information about this grant program. Search for 2022-2023 COVID-19 School Health Support Grant, Cycle 3. Additional information on how to apply for a grant is available on the Applying for a Grant page.
Release of 2022-2024 Silent Panic Alert Technology (SPAT) Grant Program: Due December 12th
Grant Application Details
The 2022-2024 Silent Panic Alert Technology (SPAT) Grant application is now available in eGrants. Allocations for eligible applicants of the 2022-2024 Silent Panic Alert Technology (SPAT) Grant are available and can be viewed on the Entitlements page.
Visit the TEA Grant Opportunities page for detailed information about this grant program. Search for 2022-2024 Silent Panic Alert Technology (SPAT) Grant Application. Additional information on how to apply for a grant is available on the Applying for a Grant page.
The ADC form must be submitted before the grant application is available in eGrants. To access the ADC, log into TEAL and select eGrants as the application. Once in eGrants, click on Grants on the menu bar.
Eligible applicants must apply through the eGrants system by 5:00 p.m. Central Time, December 12, 2022.
For Further Information
For program information, contact Nick Davis, in the Department of Grant Compliance and Administration, at (737) 308-6086 or firstname.lastname@example.org.
For additional information on the ADC or grant application, contact your assigned negotiator listed on the Grants Administration Contacts page.
2023-2024 Nita M. Lowey 21st Century Community Learning Centers (CCLC), Cycle 12, Year 1 Grant Opportunity- Due January 23rd
The federal Nita M. Lowey 21st CCLC program supports the creation and expansion of community learning centers that provide academic and enrichment opportunities during afterschool and summer programming particularly for students who attend high-poverty and low-performing schools. The Texas 21st CCLC program operates as the Texas Afterschool Centers on Education, or Texas ACE. Cycle 12 of Texas ACE will focus on three key activities:
- Targeted academic support using high-quality instructional materials (HQIM), high-impact tutoring (HIT), and/or school-day aligned academic activities.
- Student interest-based enrichment that is both academic and enriching, including but not limited to: college and career readiness, service learning, physical fitness, health and wellness, and fine arts activities.
- Family engagement in learning through ongoing activities that connect parents to the school and community.
Application Deadline: Applications must be received by the Texas Education Agency by 11:59 p.m. (Central Time), January 23, 2023, to be considered for funding. TEA will only accept applications by email to email@example.com.
2023-2025 Charter School Program
TEA is announcing the availability of grant funds for the 2023-2025 Charter School Program (Subchapter C and D) grant program. Request for Application (RFA) #701-23-107 is authorized by the Public Law 114-95, Elementary and Secondary Education Act of 1965 (ESEA), as amended by the Every Student Succeeds Act of 2015 (ESSA), Title IV, Part C – Expanding Opportunity Through Quality Charter Schools; Texas Education Code (TEC), Chapter 12; and Texas Administrative Code (TAC), Chapter 100, Subchapter AA. The RFA is available on the TEA Grant Opportunities page.
Important Reminder of Upcoming Deadlines for LEA-level Maintenance of Equity (MOEquity)
For LEAs that received ARP Act funds, this is a reminder of the following upcoming deadlines regarding the MOEquity requirement:
Automatically Excepted LEAs:
- December 2, 2022 -- review the web-posted list to confirm that your LEA has met USDE’s automatic exception criteria for enrollment and/or grade span configuration. Notify FFCR if your LEA was erroneously included or excluded.
LEAs not Automatically Excepted:
- December 9, 2022 – complete/submit the MOEquity Document Submission Plan
- December 15, 2022 – for LEAs seeking a USDE exception: email the exception request to Texas.firstname.lastname@example.org and copy Compliance@tea.texas.gov
- January 27, 2023 – for LEAs that select to complete the MOEquity Tool: complete/upload the tool into GFFC Reports and Data Collections
If an LEA is unable to meet these deadlines, please contact the FFCR Division at email@example.com to indicate when we can expect the required information.
Resources and Contact Information
Review the MOEquity webpage for guidance and updates.
TEA launches EDGAR Smartsheets 2.0 WorkApp Version
Following feedback from LEAs and ESCs, the Department of Grant Compliance and Administration (GCA) is pleased to launch a new version of the EDGAR SmartSheet Workapp. New features in this version include:
- Increased transparency. LEAs, ESCs, and other grantees will be able to submit their forms and see the status of where that form is in the approval process. The new Workapp will display all previously submitted Smartsheet forms for the grantee.
- More accountability. LEAs, ESCs, and other grantees will be able to monitor the status of their forms, to whom it is currently assigned in the review process, and track the overall progress of their form entry to the final stage. This will allow for greater levels of accountability for GCA staff to process these forms in a timely manner.
- Quicker form entry. The updated EDGAR SmartSheet Workapp will allow for LEAs, ESCs, and other grantees to enter their EDGAR forms in a quicker, more efficient manner. The GCA team has developed a more efficient way to enter forms in the WorkApp.
How do I Access the EDGAR 2.0 WorkApp?
To access the EDGAR 2.0 Workapp, LEAs, ESCs, or other grantees will have to be listed as a contact for your LEA, ESC, or organization, and must have completed the New User Certification form. Individuals with current access to the EDGAR SmartSheet Workapp will retain access to the EDGAR 2.0 Workapp.
What will I see in SmartSheet?
Support, Resources, and Technical Assistance
- ESSER Resources:
- Department of Grant Compliance and Administration
- Recorded trainings and videos are available on the Grant Compliance and Administration Playlist on the TEA YouTube Channel.
- New and Updated Guidance from GCA
SAVE THE DATES FOR UPCOMING TRAINING OPPORTUNITIES for Federal Program Directors and Designees- Provided by Region 18 Staff- Full list of upcoming Links located on the below PDF!
DECEMBER 13TH PROFESSIONAL DEVELOPMENT AT REGION 18:
9:00-12:00 LIVE STREAM WATCH PARTY FOR TASBO ESSER REPORTING REQUIREMENTS WORKSHOP
1:00-3:00- TITLE IV PROGRAM REQUIREMENTS AND USE OF FUNDS
BOTH SESSIONS ARE OPEN FOR REGISTRATION AT:
Indirect Cost Rate Proposal and Additional Costs Workbook Zoom Training: Dec 7
The Texas Education Agency (TEA) is providing training opportunities via Zoom for independent school districts (districts) interested in learning more about completing the request for indirect cost rates for 2023–2024.
Important Note: this training is applicable only to districts and not charter schools since charter schools’ indirect cost rates are calculated in a different manner.
Title of Training Sessions:
Completing the Indirect Cost Rate Proposal (ICRP) and Additional Costs Workbook (ACW)
Objective: The goal is to provide ESC staff and district administrators with information and guidance regarding TEA’s Indirect Cost Rate processes, procedures, and forms, and to assist districts in meeting upcoming deadlines.
Description: This training session is designed to inform districts of the upcoming timeline for ICRP activities and updated procedures. Districts that are requesting indirect cost rates for school year 2023–2024 must submit an ICRP ACW by January 19, 2023. This training is intended to assist districts in meeting this deadline. Staff from TEA will discuss the ICRP ACW procedures and timelines, offer examples and explanations, walk districts through the worksheets and required data, and allow time for specific questions.
- Register for December 7, 2022, from 9:30–11:30 AM (either onsite or virtual training hosted by ESC 10)
Target audience: Training is open to all districts, particularly Business Managers and other staff involved in completing the 2023–2024 ICRP ACW to request indirect cost rates for the next school year.
The PowerPoint, forms, and other resources will be available on TEA’s Indirect Cost Rates webpage.
For any questions, contact TEA’s Federal Fiscal Compliance and Reporting Division at Compliance@tea.texas.gov.
CTE Updates from TEA
An updated Preliminary 2023 Academic Accountability System Framework is now available on the 2023 Accountability Development Materials website.
A two-page summary document provides an overview of the proposed adjustments and is intended to guide discussions and spur additional stakeholder feedback, which will be gathered through winter 2022.
CTE Alignment Reports
Updated CTE Alignment reports are now available in the Career and Technical Education Reports (CTER) application in TEAL. LEA personnel may use these reports to analyze the Programs of Study and aligned IBCs they offer.
TXVSN CTE Courses
Need CTE courses now? The Texas Virtual School Network (TXVSN) offers students the opportunity to access CTE courses aligned to Programs of Study and to put students on the path to becoming a CTE Concentrator or CTE Completer. Using the TXVSN statewide catalog, students have more opportunities to engage in a Program of Study to prepare them for future education and careers. For more information about the courses offered through the TXVSN, please visit the TXVSN website or email the TXVSN at https://txvsn.zendesk.com/.
Required ASVAB Reporting
Annually, LEAs are required to report whether they offered the Armed Services Vocational Aptitude Battery (ASVAB) or an alternative test to students as required by Senate Bill 1843 (85th Texas Legislature, Regular Session, 2017). LEAs report meeting this requirement through the PEIMS Fall Submission. The submission due date for LEAs and ESCs is 12/08/22 with a resubmission due date of 1/19/23. LEAs should ensure the PEIMS coordinator has the testing information to accurately report to TEA before the PEIMS Fall deadlines.
For more information, visit the TEA ASVAB page.
Validations of Fiscal Data Reported by LEAs for Federal Grants
Listed below are the data subject to validation this school year. Additional data validations may be added as needed. See link below for information and timelines.
- LEA Application for Federal Funding (ESSA, IDEA, Perkins)
- SC5050 Enrollment Data Request
- Title I, Part A Comparability Computation Form (CCF)
- SC9000 Annual Survey of Children in Local Residential Facilities for the Neglected/Delinquent
- SC9010 Survey of Children in Stage Agency Facilities
- LEA-level Maintenance of Equity (MOEquity) Tool
- Substitute System of Time and Effort
- Special Education Consolidated Federal Grant Application, Schedule BS6016– Fiscal Compliance Requirements
Grant Resources- Updated 22-23 FAQ Documents
TEA has published frequently asked questions (FAQs) for various program areas.
Download this PDF to see district and campus Parent Family Engagement Requirements
Title I Principal Monthly Checklist
This document supports principals on Title I Campuses as they complete requirements throughout the school year.
Activities are listed by suggested months, but most activities are not required to be done in a specific month.
Your district’s Federal Program Director will communicate specific submissions for your district. Please use this checklist as a guide for completing requirements related to a Title I Campus.
VIRTUAL MONTHLY ESSA CHATS- December's Chat will be held on December 6th at 8:00 AM. The link to join can be found below!
Primary Audience: Federal Directors
Please see below the monthly ESSA Chat Calendar: The PDF has monthly links for 22-23 virtual ESSA chats. A flyer will also be sent prior to each chat.
Stay up to date with 22-23 Safety Requirements by using our ABC's of TEA School Safety Requirements.
Access the most recent changes in School Safety, Audit Information, and much more.
Updated TEA Career and Technical Education Website: Includes Updated IBCs, FAQs, and Slides outlining the IBC Review Process and Key Updates
ESSA/Title I, Part A & D /Title II/PNP, Title IV
Title I, Part C Migrant/Homeless
Title I, Part C- Migrant//Health