Executive Brief - Fall 23-24
Excellence Through Classics
Kevin Ballestrini, Maddie Briner, Traci Dougherty, Catherine Hayward, Jenn Jarnagin, Amy Mason, Michael Posey, Katy Reddick, and Kristin Webster
The following informational items were included on the agenda:
- Approving Fall Reports
- Voting for New Resources Coordinator
- Voting to Approve Professional Grants
- Reviewing Upcoming Events: PLC Community Work Hour & Saturnalia Game
- Reviewing 22-23 ETC End Year Report
- Reviewing ETC Strategic Plan 22-23
- Discussing ACL Feedback Surveys
- Discussing Subcommittee Needs, Concerns, and Questions
- Reviewing Nominations & Election Process
- Discussing Upcoming Meetings
Non-Voting Attendees - Kevin Ballestrini (Guest), Traci Dougherty (Past Chair), Amy Mason (Awards), Michael Posey (Pegasus Chair)
N.B. Kevin Ballestrini became a voting member after being elected as Resources Coordinator.
Call to Order - Ms. Jenn Jarnagin, Chair of ETC, called the meeting to order at 1:06 PM EST.
Chair's Welcome - Ms. Jarnagin welcomed everyone to the meeting. She specifically acknowledged Stephanie Krause for her time serving as Chair and Wesley Wood for his time serving as SCRIBO Chair. She also acknowledged the Subcommittee Chairs leaving and joining ETC and thanked Traci Dougherty for her support during this transitional period.
Minutes - The Executive Committee approved the minutes from:
- Institute 22-23 Meeting
Executive Committee Member Reports- The Executive Committee approved the following reports in the consent agenda:
- Contests Coordinator
- Resources Coordinator
- Communications Chair
- Program Chair
- Ad Hoc Governance Committee (Verbal)
- Ad Hoc Nominations Committee (Verbal)
Subcommittee Chair Reports - The Executive Committee approved the following reports in the consent agenda:
- Exploratory Latin Exam Chair
- National Mythology Exam: Pegasus Chair
- Ad Hoc ETC LIVE Chair
- Awards Chair
- Curriculum Chair
- Public Relations Chair
Votes/Motions - The Executive Committee heard the following motions following Robert's Rules of Order:
Approval of Prior Minutes
Approval of Consent Agenda
Recommendation and Appointment of Resources Coordinator
Approval of Funds for Professional Grant Recipients
Data Review - The Executive Committee reviewed the following data points:
- 22-23 ETC End Year Report
- ETC Strategic Plan 22-23
- ACL Feedback Surveys for Membership
Programming Review - The Executive Committee discussed the following recent and upcoming events:
- Herculmania: The Asynchronous Latin Labors
- ETC Live: New Format this Fall
- ETC Live Episode #1 (11/12 from 7:00 - 8:00 pm EST)
- PLC MSC Pedagogy (Event Cancelled)
PLC Community Work Hour (12/5 from 5:00 - 6:00 pm EST)
Saturnalia Game (12/15 from 1:30 - 2:30 pm EST)
Student Symposium (March)
Contest Recommendations - The Executive Committee did not make any contest recommendations.
Resource Recommendations - The Executive Committee discussed the following points:
- Reviewing existing resources and converting these into sub plans
- Goal of Curriculum Committee (Resources Committee) is to create classroom content/materials outside the exams
- Repackaging ETC Store as a benefit of membership
Financial Recommendations - The Executive Committee discussed the following points:
Budget Item Requests Due 12/1
Other Discussions by Coordinators/Chair - The following topics were addressed:
Approval of Revisions to Bylaws by Ad Hoc Governance Committee
Volunteer Updates
Review of Previous Action Items
Aligning the Events, Goals, and Activities of Subcommittees
Revising the ETC Store Format on Website
Treatment of ETC by Board of Governors
Announcement of new ETC Chair
Moving up Fall Meeting date next year
Procedures Review - The Executive Committee considered the following changes in practice and procedures:
- Ad Hoc Governance Committee will review the two bylaws that pertain to the absence of a Chair during the next bylaws revision process.
- Info Chair will create standing meetings with Subcommittee Chairs to review committee performance from previous year
- Nominations & Upcoming Election Process
Upcoming Meetings - The Executive Committee reviewed the upcoming meetings:
- 11/4: NME: Medusa Committee Meeting from 6:00 - 8:00 pm EST
1/16: Ad Hoc Strategic Planning Meeting from 7:00 - 8:00 pm EST
1/20: BOG Meeting
1/28: ETC Winter Meeting from 1:00 - 4:00 pm EST
4/6: ETC Spring Meeting (Hybrid)
Adjournment - The meeting was adjourned at 3:59 pm EST.